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Strategy and Wellbeing Committee Meeting Agenda Thursday, 1 July 2021 9.00am Council Chamber, 28-32 Ruataniwha Street, Waipawa |
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Strategy and Wellbeing Committee Meeting Agenda Thursday, 1 July 2021 9.00am Council Chamber, 28-32 Ruataniwha Street, Waipawa |
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Strategy and Wellbeing Committee Meeting Agenda |
1 July 2021 |
3 Declarations of Conflicts of Interest
6.1 Committee Resolution Monitoring Report
6.2 Strategy and Wellbeing Committee Priority Report
6.3 Community Pride and Vibrancy Fund- Silent Movie.
6.4 Community Pride and Vibrancy Fund - Readers and Writers Festival
6.5 Deletion of Indoor Heated Swimming Pools Policy and Swimming Pools Policy
6.6 Review of Smokefree and Vapefree Policy
6.7 Review of Local Approved Products Policy
6.8 Remits for consideration at LGNZ 2021 AGM
1 Karakia
3 Declarations of Conflicts of Interest
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RECOMMENDATION THAT the following standing orders are suspended for the duration of the meeting: · 21.2 Time limits on speakers · 21.5 Members may speak only once · 21.6 Limits on number of speakers And that Option C under section 22 General procedures for speaking and moving motions be used for the meeting. Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner. |
Strategy and Wellbeing Committee Meeting - 6 May 2021
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That the minutes of the Strategy and Wellbeing Committee Meeting held on 6 May 2021 as circulated, be confirmed as true and correct.
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Strategy and Wellbeing Committee Meeting Agenda |
1 July 2021 |
MINUTES OF Central HAwkes Bay District Council
Strategy and Wellbeing Committee Meeting
HELD AT THE Council Chamber, 28-32
Ruataniwha Street, Waipawa
ON Thursday, 6 May 2021 AT 9.00am
PRESENT: Dr Roger Maaka (Apology)
Cr Jerry Greer
Cr Kate Taylor
Cr Exham Wichman
Mayor Alex Walker
Deputy Mayor (Chair) Kelly Annand
Cr Tim Aitken (Apology)
Cr Brent Muggeridge
Cr Gerard Minehan
Cr Pip Burne
IN ATTENDANCE: Brent Chamberlain (Chief Financial Officer)
Doug Tate (Group Manager, Customer and Community Partnerships)
Nicola Bousfield (Group Manager, People and Business Enablement)
Joshua Lloyd (Group Manager, Community Infrastructure and Development)
Caitlyn Dine (Governance and Support Officer)
1 KArakia
Councillor Wichman led the karakia
2 Apologies
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Apology |
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Committee Resolution Moved: Cr Gerard Minehan Seconded: Cr Kate Taylor That the apologies for absence from Cr Tim Aitken be accepted. That the apologies for absence from Dr Roger Maaka be accepted.
Carried |
3 Declarations of Conflicts of Interest
nil
4 Standing Orders
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Committee Resolution Moved: Mayor Alex Walker Seconded: Cr Jerry Greer THAT the following standing orders are suspended for the duration of the meeting: · 20.2 Time limits on speakers · 20.5 Members may speak only once · 20.6 Limits on number of speakers And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting. Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner. Carried |
5 Confirmation of Minutes
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Committee Resolution Moved: Cr Gerard Minehan Seconded: Cr Kate Taylor That the minutes of the Strategy and Wellbeing Committee Meeting held on 25 March 2021 as circulated, be confirmed as true and correct. Carried |
6 Report Section
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6.1 Committee Resolution Monitoring Report |
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PURPOSE The purpose of this report is to present to the Committee the Strategy and Wellbeing Resolution Monitoring Report. This report seeks to ensure the Committee has visibility over work that is progressing, following resolutions from Committee.
Committee Resolution Moved: Cr Exham Wichman Seconded: Cr Kate Taylor That, having considered all matters raised in the report, the report be noted. Carried |
Mr Tate presented this report on behalf of Mrs Davidson.
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6.2 Strategy and Wellbeing Committee Priority Report |
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PURPOSE The purpose of this report is for the Strategy and Wellbeing Committee to receive a report on the progress of key committee priorities.
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Committee Resolution Moved: Cr Gerard Minehan Seconded: Mayor Alex Walker That, having considered all matters raised in the report, the report be noted. Carried |
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Amendment Moved: Cr Gerard Minehan Seconded: Cr Pip Burne
That the Strategy and Wellbeing Committee write to the Ministry for the Environment to champion to increase the size of symbols and numbers on recycling products. Carried
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Mr Tate presented this report on behalf of Mrs Davidson. Mrs Wiggins presented solid waste dashboard.
Deputy Mayor (Chair) Annand asked if we could do some community work in CHB to clean up the streets off the back of Keeping New Zealand beautiful.
Mr Tate noted clean up week is in November.
Mrs Wiggins noted this and will set up an event for November using Waste Free CHB calendar to keep the community updated.
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6.3 Environmental and Sustainability Fund Application - Sustainable Ewe |
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PURPOSE The matter for consideration by the Strategy and Wellbeing Committee is the attached application for funding from Council’s Environmental and Sustainability Fund to provide Sustainable Ewe with funding toward a trailer and signwriting. This trailer will allow Sustainable Ewe, who are a not-for-profit community group, the ability to transport bokashi, worm and chook feeders created from buckets that are diverted from landfill and to continue to educate and share their knowledge to our communities about how they can manage their green waste and food waste.
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RECOMMENDATION for consideration That having considered all matters raised in the report: a) That Council approve to provide up to $10,000 from the Environmental and Sustainability Fund to Sustainable Ewe for the creation of a customised trailer.
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Amendment Moved: Cr Exham Wichman Seconded: Cr Kate Taylor a) That Committee approve up to $10,000 from the Environmental and Sustainability Fund for the creation of a customised trailer that will be owned by Council and leased to Sustainable Ewe at a ‘peppercorn’ rental for environmental purposes, subject to conditions including lease costs and term to be negotiated.
b) That report updates through the Strategy and Wellbeing Committee on an annual basis are provided and picked up regularly through monitoring priority reports.
Carried
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Mr Lloyd and Mrs Wiggins presented this report accompanied by Neen Kennedy member of Sustainable Ewe.
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6.4 Community Funding and Grants Policy - Ability for underwrite funding provision |
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PURPOSE The matter for consideration by the Strategy and Wellbeing Committee is to consider the provision of an underwrite process.
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Committee Resolution Moved: Cr Gerard Minehan Seconded: Cr Exham Wichman That having considered all matters raised in the report: a) That Council adopts the proposed amendment to the Community Funding Policy for Community Funding Underwrites. Carried |
Mrs Cover presented this report.
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6.5 2020/21 Summer Camping Update |
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PURPOSE The purpose of this report is to provide an update to the committee on the 2020/21 Summer Camping Season and an update on Councils approach to strategically respond to camping in the future.
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Committee Resolution Moved: Cr Jerry Greer Seconded: Cr Kate Taylor That, having considered all matters raised in the report, the report be noted. Carried |
Mrs Leaf and Mrs Harrison presented this report.
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6.6 Future for Local Government Review |
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PURPOSE The purpose of this report is to provide information to the Strategy and Wellbeing Committee on the recently announced Ministerial review into the future for Local Government.
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Committee Resolution Moved: Cr Pip Burne Seconded: Cr Kate Taylor That, having considered all matters raised in the report, the report be noted. Carried |
Mr Tate presented this report on behalf of Mrs Davidson.
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6.7 Waipukurau Regional Digital Business Hub - Project Update |
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PURPOSE The purpose of this report is to provide an update to the Committee on the Regional Digital Business Hub, funded by the Provincial Growth Fund, that will include the temporary Waipukurau Library.
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Committee Resolution Moved: Mayor Alex Walker Seconded: Cr Brent Muggeridge That, having considered all matters raised in the report, the report be noted. Carried |
Mr Tate presented this report.
7 Date of Next Meeting
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Committee Resolution Moved: Cr Jerry Greer Seconded: Cr Gerard Minehan THAT the next meeting of the Central Hawke's Bay District Council Strategy and Wellbeing Committee be held on 1 July 2021. Carried |
8 Time of Closure
The Meeting closed at 10.48am
The minutes of this meeting were confirmed at the Strategy and Wellbeing Committee Meeting held on 1 July 2021.
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CHAIRPERSON
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Strategy and Wellbeing Committee Meeting Agenda |
1 July 2021 |
6.1 Committee Resolution Monitoring Report
File Number: COU1-1411
Author: Caitlyn Dine, Governance & Support Officer
Authoriser: Monique Davidson, Chief Executive
Attachments: 1. Resolution Monitoring Report ⇩
The purpose of this report is to present to the Committee the Strategy and Wellbeing Resolution Monitoring Report. This report seeks to ensure the Committee has visibility over work that is progressing, following resolutions from Committee.
Recommendation
That, having considered all matters raised in the report, the report be noted.
significance and engagement
This report is provided for information purposes only and has been assessed as not significant.
DISCUSSION
The monitoring report is attached.
Implications ASSESSMENT
This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002. Specifically:
· Council staff have delegated authority for any decisions made;
· Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter;
· Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;
· Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan;
· Any decisions made are consistent with the Council's plans and policies; and
· No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.
Next Steps
An updated Resolution Monitoring Report will be presented at the next Committee meeting on 26th August 2021.
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RECOMMENDATION That, having considered all matters raised in the report, the report be noted. |
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1 July 2021 |
6.2 Strategy and Wellbeing Committee Priority Report
File Number: COU1-1411
Author: Monique Davidson, Chief Executive
Authoriser: Monique Davidson, Chief Executive
Attachments: 1. Solid Waste Dashboard - May 2021 ⇩
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Recommendation That, having considered all matters raised in the report, the report be noted. |
PURPOSE
The purpose of this report is for the Strategy and Wellbeing Committee to receive a report on the progress of key committee priorities.
significance and engagement
This report is provided for information purposes only and has been assessed as not significant.
BACKGROUND
Following the 2019 Triennial Local Body Elections, Council took the time to reset Council priorities, and agree on priorities for Committees.
The purpose of the Strategy and Wellbeing Committee is to determine specific outcomes that need to be met to deliver on the vision and direction of Council, and set in place the wellbeing strategies, policies and work programmes to achieve set goals and targets.
To develop, approve, review and recommend to Council (where applicable) statutory and nonstatutory policy, plans, bylaws and strategies to:
· Focus on the social, economic, cultural and environmental wellbeing of Central Hawke's Bay through the development of vision and strategy while identifying and promoting community aspirations.
· Integrate an all of wellbeing approach to strategy, plan and policy development.
· Have effective statutory plans and bylaws to protect the community through a focus on the social, economic, cultural and economic wellbeings.
The Strategy and Wellbeing Committee is responsible for:
· developing and adopting strategies, plans and policies that advance the Council's vision and goals, and comply with the purpose of the Local Government Act
· monitoring the implementation and effectiveness of strategies, plans and policies
· monitoring the success of the key strategic relationships that support the implementation of key wellbeing related initiatives
· general coordination of Council policy and decisions.
The Strategy and Wellbeing Committee has delegations to:
· develop and adopt strategies, plans and policies that advance the Council's vision and goals, and comply with the purpose of the Local Government Act.
· monitor the implementation and effectiveness of strategies, plans and policies.
· make full decisions on the distribution of the Pride and Vibrancy Fund, Environmental and Sustainability Fund and any other contestable community fund.
· receive decisions of the Creative New Zealand Committee and CVOS Committee.
· make recommendations to council regarding the distribution of Ruataniwha and Aramoana/Ruahine Ward Reserves.
The Committee has delegations to establish a special committee, working group or community forum as needed.
DISCUSSION
The monitoring report which provides an update on the key priorities of the Committee is below:
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Key Priority |
Responsible Officer |
Progress Update |
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· Lead and monitor the implementation of the Waste-Free CHB Strategy.
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Josh Lloyd |
On Track Collective efforts and initiatives under the banner of environmental and waste management have been branded as ‘Waste Free CHB’ (a listed Council Priority). The initiatives completed or in progress include the 2019 WMMP, 2019 Environmental and Sustainability Strategy, 2020 Section 17a Review, 2020 targeted Communications Campaign and recent contractor performance improvements. Focus remains on the implementation of service delivery changes following adoption of decisions through the 2021 LTP process. Further detail on the roll out of these changes will be rpvoided in a workshop session to Committee members. The monthly dashboard is included as an attachment to this report.
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· Lead the delivery of the Social Housing Strategic Framework.
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Doug Tate |
On Track
The Housing Strategic Framework is an area where results are taking considerably longer to materialise, recognising the significant complexity and interrelatedness of the activity. Its also important to consider Councills overall role.
Discussions with Kainga Ora are continuing, particularly around focusing on a placebased solution for housing in Central Hawke’s Bay. An announcement on the purchase of housing is expected soon.
Council met with Te Taiwhenua o Tamatea representatives, and Heretaunga Tamatea Settlement Trust on opportunities to align on housing opportunities in Tamatea/Central Hawke’s Bay.
A draft policy for retirement housing on the back of Councils Section 17a Review on Retirement Housing is be provided in workshop of this meeting following specifica guidance from Councillors Minehan and Burne. Work is underway preparing for the installation of heating and other upgrades funded through the 2021 – 2031 LTP.
Work on the Porangahau Road Growth Cell remains a priority, with a submission to the District Plan once prepared. Officers also met with the landowners during the period also.
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· Monitor the implementation of the Economic Development Strategy.
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Doug Tate |
On track.
The following actions have been a focus of the previous reporting period, and will remain a focus for the next period:
The Delivery of Nga Ara Tipuna is the major delivery focus in this activity, recognising the significant project for the activity.
Work on the Tuki Tuki Trails continues, achieving the delivery of PGF sourced funding.
Significant achievement in the skills and talent areas of the strategy are underway, significantly funded and led through the Mayors Taskforce for Jobs activities and funding.
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· Monitor the implementation of the Environmental Strategy.
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Josh Lloyd |
Off Track
The Environmental and Sustainability Strategy adopted in 2019 contains a series of actions/initiatives over a five year period. The focus on environmental initiatives through 2020 and 2021 has been the Solid Waste Section 17a review and changes to service delivery through the LTP. These changes have now been programmed and are being implemented allowing the responsible teams time to focus on wider environmental management issues and a refocus on the initiatives listed in the Strategy (of which the Section 17a review was one).
Officers consider that the implementation of the Strategy via progressing the listed initiatives can comfortably be brought back on track within the 2021 calendar year. The Strategy and Wellbeing Committee can expect a detailed report on progress of the Environmental Strategy at its next meeting.
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· Review the current Community Wellbeing Strategy and then monitor the implementation of a revised Social Development Strategy.
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Doug Tate |
On track. In consultation with the Chair of the Committee, this will commence in September.
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· Implement Tuhono Mai Tuhono Atu.
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Monique Davidson |
On track Council adopted Tuhono mai Tuhono Atu in August 2020.
The focus operationally, cointinues on the delivery of the strategy, which is making positive progress with the appointment of the Pou Whatuia role in late 2020. This includes co-ordinating time for Council to visit and hui with every Marae across the District over the coming 12 months. Most recently Council have visited Mataweka and Tapairu Maraes.
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· Monitor development and implementation of Community Plans. |
Doug Tate |
On track The Takapau and Ongaonga Community Plan are adopted and a number of actions are underway.
Tikokino’s community planning day is being held on 18 June and Otane is being planned for October. |
Implications ASSESSMENT
This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002. Specifically:
· Council staff have delegated authority for any decisions made;
· Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter;
· Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;
· Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan;
· Any decisions made are consistent with the Council's plans and policies; and
· No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council or would transfer the ownership or control of a strategic asset to or from the Council.
Next Steps
The Strategy and Wellbeing Committee will receive an updated monitoring report at its next meeting on the 26th August 2021.
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RECOMMENDATION That, having considered all matters raised in the report, the report be noted.
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1 July 2021 |
6.3 Community Pride and Vibrancy Fund- Silent Movie
File Number: COU1-1411
Author: Bridget Cover, Community Development Lead
Authoriser: Doug Tate, Group Manager Customer and Community Partnerships
Attachments: 1. Silent Movie Reviews and Photos ⇩
That, having considered all matters raised in the report, the report be noted.
PURPOSE
The purpose of this report is to inform the Strategy and Wellbeing Committee of the event funded by the Community Pride and Vibrancy Fund namely the Charlie Chaplin, Silent Movie held at Russell Park on Friday 2 April 2021, in accordance with Councils Community Funding Policy.
significance and engagement
This report is provided for information purposes only and has been assessed as not significant.
BACKGROUND
The Old Dairy Factory applied to the Community Pride and Vibrancy Fund to obtain assistance with bringing a show to Central Hawke’s Bay that celebrated the 100-year anniversary of Charlie Chaplins classic movie ‘the Kid’. The show aimed to bring community together to enjoy the arts after COVID.
The event was free for community to attend and was held at Russell Park, it was an open air silent movie with two musicians playing along live. The show date was set for the start of Parks Week to showcase Russell Park and the activation of Central Hawke’s Bay local parks.
The application to the Community Pride and Vibrancy Fund was considered by two representatives of Council on 19 February 2021 as per the Community Funding Policy and $3,000 from the fund was granted to support this event.
Unfortunately, due to the change in COVID levels the show had to be postponed to the Friday of Easter Long Weekend, however around 60 people, young and old attended and it was enjoyed by all. Some of the comments afterwards were heart-warming and extremely positive, especially with regard to it being supported by the Council and a sense of ‘giving back’ to the community. Many people were keen to have this event as an annual event as the park is well suited to host outdoor productions.
DISCUSSION
This report is being presented to the Strategy and Wellbeing Committee in accordance with the Community Funding Policy to note the funds that were provided by the Community Pride and Vibrancy Fund which allowed this free community event to occur.
Implications ASSESSMENT
This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002. Specifically:
· Any decisions made are consistent with the Council's plans and policies;
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RECOMMENDATION That, having considered all matters raised in the report, the report be noted.
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1 July 2021 |
6.4 Community Pride and Vibrancy Fund - Readers and Writers Festival
File Number: COU1-1411
Author: Bridget Cover, Community Development Lead
Authoriser: Doug Tate, Group Manager Customer and Community Partnerships
Attachments: 1. Readers and Writers Photos ⇩
That, having considered all matters raised in the report, the report be noted.
PURPOSE
The purpose of this report is to inform the Strategy and Wellbeing Committee of the event funded by the Community Pride and Vibrancy Fund namely the Readers and Writers – Between the Lines Finale held at the Central Hawkes Bay Museum on Sunday 23 May 2021, in accordance with Community Funding Policy.
significance and engagement
This report is provided for information purposes only and has been assessed as not significant.
BACKGROUND
This is the second year the Between the Lines, Readers and Writers Festival has been run in Central Hawke’s Bay with the first being very successful. The Committee applied to the Community Pride and Vibrancy fund seeking support to run a free finale event for the Community. This free community event showcased local Central Hawke’s Bay authors and included music, poetry and literature and was held at the CHB Museum.
The application to the Community Pride and Vibrancy Fund was considered by two representatives of Council on 04 March 2021 as per the Community Funding Policy and $1,000 from the fund was granted to support this event.
The night was a great success, community members from throughout Central Hawke’s Bay were invited to attend. The fact that it was a free event was very well received and people from as far as Auckland and Raglan attended. It was featured in the Air New Zealand Kia Ora magazine which assisted with promoting it. Around 80 people attended and the Central Hawke’s Bay Museum was a great location for the event to be held. Some locals that attended had never been in the Museum before.
Without the support of the Community Pride and Vibrancy Fund this event would not have been as successful as it was.
DISCUSSION
This report is being presented to the Strategy and Wellbeing Committee for them to note the funds that were provided by the Community Pride and Vibrancy Fund, which allowed this free community event to occur. In accordance with the Policy, these funds were approved and are now being formally presented to the Committee in accordance with the policy.
Implications ASSESSMENT
This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002. Specifically:
· Any decisions made are consistent with the Council's plans and policies; and
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RECOMMENDATION That, having considered all matters raised in the report, the report be noted.
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1 July 2021 |
6.5 Deletion of Indoor Heated Swimming Pools Policy and Swimming Pools Policy
File Number: COU1-1411
Author: Jennifer Leaf, Places & Open Spaces Manager
Authoriser: Monique Davidson, Chief Executive
Attachments: 1. Swimming Pools Policy for Deletion ⇩
2. Indoor Heated Swimming Pool Policy for Deletion ⇩
PURPOSE
The matter for consideration by the Council is the deletion of two policies being the Indoor Heated Swimming Pools Policy and the Swimming Pools Policy.
RECOMMENDATION for consideration
That having considered all matters raised in the report:
a) That Council delete the Indoor Heated Swimming Pool Policy and the Swimming Pools Policy.
BACKGROUND
The Indoor Heated Swimming Pool Policy was approved by Council in May of 2014 its review date was May 2017. The policy states four (4) points:
1. Council and the Central Hawke’s Bay Community Trust have a Service Contract setting out the conditions under which Council will contribute the annual operating grant.
2. Council’s operating grant being limited to $75,000 per annum adjusted for inflation from 1 July 1997 ($151,437 at 2014/2015). An additional grant of $47,118 (2014/2015) has been made for energy costs.
3. Council to review Trustee appointment to the Central Hawke’s Bay Community Trust (x 2 Trustees) following the Local Government Triennial Election.
4. That Council nominees for Trustees to the Central Hawke’s Bay Community Trust for the Indoor Heated Swimming Pool will not be Councillors or staff.
The Swimming Pools Policy was adopted in November of 2017 with a review date of November 2020. It sets out the following:
Council will maintain a pleasant, safe and hygienic swimming facility in Waipawa within the financial constraints of the LTP.
1. The pool is made available to the public during the warmer weather -usually from November to March of the following year.
2. The pool is available to all schools within the district.
Council will also provide an annual grant to the Central Hawke’s Bay Pool which is in Waipukurau which ensures the provision of an indoor aquatics facility for the Central Hawke’s Bay Community.
Since the development and the review of these policies, Council business and its governance framework and representation policy have been developed/reviewed, making these existing policies obsolete and appropriate for deletion.
DISCUSSION
The removal of these two policies stems from the ‘ongoing policy review work programme’ that is part of Council’s Governance Policy Framework. The framework sets out both levels of policy (governance or management) as well as the nature and scope that may or may not be required or guided by legislation or key Council documents.
The two policies in this report that are indicated for deletion are the Indoor Heated Swimming Pool Policy and the Swimming Pools Policy. Discussion below identifies where or how the policy is superseded by other policy framework documents.
The Indoor Heated Swimming Pool Policy focusses on the Centralines heated swimming pool complex owned by the Central Hawke’s Bay Community Trust and is located on Russell Park, Crown land administered by Council.
The policy identifies a service contract and annual operating grant (points 1 and 2). Using the Governance Policy Framework, operational grants and service contracts develop from asset/activity management plans and funding approved through the Long Term Plan. A separate policy is not needed. The Community Facilities Strategy will also highlight the importance of these assets and activities to the Central Hawke’s Bay community.
Points 3 and 4 of the Indoor Heated Swimming Pool Policy focus on Council’s involvement in the review and nomination of two trustees to the Trust. The Governance Policy Statement adopted by Council on 13 April 2020 now supersedes this policy, outlining the membership of community members on trusts and boards. The appointments to the Central Hawke’s Bay Community Trust are identified in the Governance Policy Statement, identified as part of the service agreement and noted in the Trust Deed. Again, this makes these aspects of the policy obsolete and suitable for deletion.
The Swimming Pools Policy focusses on the operational provision of the Waipawa and District’s Centennial Memorial Pool and its last statement appears as though it was also meant to replace the Indoor Heated Swimming Pool Policy. As with the former policy, the intent of service will be identified within the Community Facilities Strategy, funding identified through the asset/activity management plans and approved through the Long Term Plan. Contractual service agreements will identify the operational hours.
It is for the above arguments that both policies are recommended being deleted.
RISK ASSESSMENT and mitigation
There are no obvious risks associated with this decision.
FOUR WELLBEINGS
The service of providing an operational grant for the indoor heated pools and operating the Waipawa and District’s Centennial Memorial Pool does not change with the absence of these policies and, therefore, does not change their contribution to the outcomes of the four wellbeings.
Delegations or authority
The Committee have the delegated authority to delete these policies.
sIGNIFICANCE AND ENGAGEMENT
In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as of some significance.
OPTIONS Analysis
There are two possible options for Council to consider:
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Option 1 Delete the Policies |
Option 2 Retain the Policies |
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Financial and Operational Implications |
There are no obvious financial implications. The operational implication is that Council will no longer have contradictory and lapsed policies in place. |
There are no obvious financial implications. The operational implication is that Council has contradictory and lapsed policies in place. |
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Long Term Plan and Annual Plan Implications |
There are no changes to the Long Term Plan or Annual Plan by the deletion of these policies |
There are no changes to the Long Term Plan or Annual Plan by the deletion of these policies |
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Promotion or Achievement of Community Outcomes |
N/A |
N/A |
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Statutory Requirements |
There are no statutory requirements in this decision. |
There are no statutory requirements in this decision. |
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Consistency with Policies and Plans |
Supports Council’s Governance Policy Framework |
Does not give effect to the Governance Policy Framework |
Recommended Option
This report recommends Option 1 – Delete the Indoor Heated Swimming Pool Policy and the Swimming Pools Policy.
NEXT STEPS
Officers will work with the governance officer to ensure deletion from Councils website and other locations.
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RECOMMENDATION That having considered all matters raised in the report: a) That Council delete the Indoor Heated Swimming Pool Policy and the Swimming Pools Policy. |
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1 July 2021 |
6.6 Review of Smokefree and Vapefree Policy
File Number: COU1-1411
Author: Lisa Harrison, Customer Relationships and Experience Manager
Authoriser: Monique Davidson, Chief Executive
Attachments: 1. Smokefree and Vapefree Policy ⇩
PURPOSE
The matter for consideration by the Council is the adoption of the reviewed Smokefree and Vapefree Policy.
RECOMMENDATION for consideration
That having considered all matters raised in the report:
a) That the reviewed Smokefree and Vapefree Policy, as attached, is adopted.
EXECUTIVE SUMMARY
The Smokefree Environments Act 1990 was amended to the Smokefree and Regulated Projects Act 1990 in late 2020. The amendment to this Act included Vaping in the prohibited smoking legislation alongside Tobacco.
The revised Smokefree and Vapefree Policy is intended to meet the purposes of the Act.
BACKGROUND
The current Smokefree Policy was adopted in April 2017. The purpose of the policy was to ensure that Council took on duty of care to ensure the safe environment for people on its premises.
There was a focus to educate the public and send a positive message to our community that our children’s health and the environment should be protected from the effects of smoking. The key premises/areas that are identified in the current policy are:
· Council owned swimming pools and outdoor surrounds
· Council owned playgrounds and parks, including sportsgrounds and complexes.
In 2011 the government set a goal for New Zealand to be smokefree by 2025 (with fewer than 5% of New Zealanders will be smokers). Since then, smoking rates have continued to decline; however, much work still needs to be done, particularly to reduce smoking rate amongst Maori and Pacific peoples and those living in our most disadvantaged communities.
The Ministry of Health has recently launched a process for an Action Plan to help meet the 2025 goal. Proposals for a Smokefree Aotearoa 2025 Action Plan: discussion document, was released in April 2021 and submissions have now closed (31 May 2021).
Legislative Changes
Since this policy was adopted, the Smoke-Free Environment Act 1990 was amended to the Smokefree Environments and Regulated Products Act 1990 (commenced on the 11 November 2020). This amendment included vaping to Council owned and public areas deemed to be ‘Smokefree’.
More recently the government has incorporated a harm-reduction objective, with the passage of the Smokefree Environments and Regulated Products (Vaping) Amendment Bill in November 2020. The programme includes:
· Prohibition on sales to those aged under 18 years.
· Tobacco excise tax
· Legislated smokefree and vapefree areas (indoor workspaces, early childhood centres and schools)
· Outside smokefree and vapefree areas (decided by Local Authorities)
· A prohibition on advertising, sponsorship, and promotion (including display tobacco products)
· Help for smokers to quit (stop-smoking medicines, nicotine replacement therapy and behavioural support
· Standardised packaging, including graphic warnings on cigarette packs.
The provisions of this Act are being phased in over a 15-month period.
DISCUSSION
The current Smokefree Policy was adopted in April 2017 and is due for review.
Council is required under the Act to prohibit smoking, including vaping in the workplace. This includes libraries and pools by definition (in enclosed spaces and courtyards).
The purposes of the Smokefree Environments and Regulated Products Act 1990 are:
· to prevent the detrimental effect of other people’s smoking on the health of people in workplaces, or in certain public enclosed areas, who do not smoke or do not wish to smoke there; and
· to prevent the normalisation of vaping; and
· to prevent young people who are being taught or cared for in registered schools or early childhood education and care centres from being influenced by seeing other people smoke or vape there; and
· to prevent the detrimental effect of other people’s smoking on the health of young people who are being taught or cared for in registered schools or early childhood education and care centres.
The changes being recommended to the Smokefree Policy include:
· Updated references and requirements of the Smokefree Environments and Regulated Products Act 1990
· Clarification around the Policy objectives and application of the Policy.
While the intent of the Policy is to educate the community, Council is unable to enforce the Policy. The only way in which Council can enforce smokefree and vapefree areas is through establishment of a Bylaw.
RISK ASSESSMENT and mitigation
The changes recommended are minor in nature, with no material changes to the current policy. Therefore, there is minimal risk to approve the amendments to the Smokefree and Vapefree Policy.
FOUR WELLBEINGS
The Smokefree and Vapefree Policy strongly supports the four wellbeing’s of local government with a strong focus on environmental, cultural, and social factors.
Delegations or authority
The Strategy and Wellbeing Committee has the delegations to approve this amended policy.
sIGNIFICANCE AND ENGAGEMENT
In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as minor.
OPTIONS Analysis
Three possible options for Council to consider are:
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Option 1 Retention of Status Quo |
Option 2 Adoption of Policy (as drafted, or with minor changes) |
Option 3 Deletion of Policy |
|
Financial and Operational Implications |
None. |
Minimal. |
None. |
|
Long Term Plan and Annual Plan Implications |
None. |
None. |
None. |
|
Promotion or Achievement of Community Outcomes |
The Smokefree and Vapefree Policy supports promotion of community outcomes by adequately ensuring community views are considered. |
The Smokefree and Vapefree Policy supports promotion of community outcomes by adequately ensuring community views are considered. |
The Smokefree and Vapefree Policy supports promotion of community outcomes by adequately ensuring community views are considered. |
|
Statutory Requirements |
We are not required by legislation to have a Smokefree and Vapefree Policy |
We are not required by legislation to have a Local Approved Products Policy in place. |
We are not required by legislation to have a Local Approved Products Policy in place. |
|
Consistency with Policies and Plans |
This option is consistent with policies and plans and aligns with Councils Governance Policy Framework. |
This option is consistent with policies and plans and aligns with Councils Governance Policy Framework. |
This option is consistent with policies and plans and aligns with Councils Governance Policy Framework. |
Recommended Option
This report recommends Option Two, adoption of the Smokefree and Vapefree Policy as drafted, or with minor changes, for addressing the matter.
This recommendation will ensure that the current Policy is brought up to date with the relevant changes to the Act, which now includes vaping.
The review of current policy suggests that the principles of the policy are still in line with Councils Governance Policy Framework. The current version was created with regard to the Smokefree Environments Act 1990.
There is no current legislative requirement to have a Smokefree and Vapefree Policy, however across a number of other local authorities, there has been a decision made to have a Smokefree and Vapefree Policy.
NEXT STEPS
If the recommended option is approved, we will ensure it is updated internally and on our website.
Council currently does not do any promotion of and has very limited signage on ensuring parks and open spaces are smokefree. This could be something that Council wants to consider further investment in or seek liaison with the Hawke’s Bay District Health Board on what funding they may have available for signage support.
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RECOMMENDATION a) That the reviewed Smokefree and Vapefree Policy, as attached, is adopted. |
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1 July 2021 |
6.7 Review of Local Approved Products Policy
File Number: COU1-1411
Author: Lisa Harrison, Customer Relationships and Experience Manager
Authoriser: Doug Tate, Group Manager Customer and Community Partnerships
Attachments: 1. Local Approved Products Policy (LAPP) ⇩
PURPOSE
The matter for consideration by the Council is the review of the amended Local Approved Products Policy for adoption.
RECOMMENDATION for consideration
That having considered all matters raised in the report:
a) The amended Local Approved Products Policy, as attached, is adopted.
EXECUTIVE SUMMARY
A Local Approved Products Policy (LAPP) provides the Council with a policy framework when making decisions on licence applications to enable the Council to better meet the purpose of the Psychoactive Substances Act 2013 (the Act), which states that:
“The purpose of this Act is to regulate the availability of psychoactive substances in New Zealand to protect the health of, and minimise harm to, individuals who use psychoactive substances”.
The LAPP sets out a simple Policy, (using section 68 of the Act) which states:
- No sales locations within 300m of each other
- Not to be established within 100m of a sensitive site
- Must be in the Business Zone as per the District Plan
BACKGROUND
The Legislation
New Zealand experienced a wave of new synthetic drugs prior to 2013. As they were not listed under the Misuse of Drugs Act 1975, they were being legally sold from various retail shops (between 200 and 300 unregulated psychoactive substances according to the Ministry of Health).
The Psychoactive Substances Act 2013 (the Act) was passed to try and control the issue. Rather than test and list the drugs that were acceptable, the Act bans all this type of product. The Act made all psychoactive substances illegal by default. However, if a substance could be proven to pose no more than a low risk of harm, it could be approved for sale under strict regulations.
The Act was created on the understanding that a regulated market is much safer than an unregulated black market where profit is the only motive. In a black market, products are not tested, and no one is accountable if a product causes harm or even death. In response to a large petition, parliament decided to insert a clause banning animal testing of any new drugs in an amendment in 2014.
This meant that the Psychoactive Substances Expert Advisory Committee can only consider the evidence from animal testing to ban a product, not to approve it. The Psychoactive Substances Regulatory Authority that approves and license psychoactive products cannot approve or license any product until an appropriate alternative to animal testing is available. This rendered the Act unworkable, and no products have been approved for sale under this Act.
There are no approved products - no licence applications for retailing, manufacturing, or wholesaling products have been received by the Psychoactive Substances Regulatory Authority. Licences have been issued for research and import (for research purposes). The market has effectively been driven underground, which in turn means there is very limited ability to monitor or manage risks to health of users, and other harm. There is no reliable data but there are numerous reports of harm and deaths.
Currently there is no need for a Policy as there are no products licensed for sale, or any expected to be under current rules.
The Ministry of Health reviewed the Act in late 2018. There are no changes to the legislation currently underway, except to increase the penalties for selling Psychoactive Substances that are not approved products. The Drug and Substance Checking Legislation Act 2020 allows drugs to be tested for safety at events (for the 2020/21 summer season only – but a follow up Bill to continue this, is in process).
Current Policy Status
In November 2015, the Council adopted the current LAPP. This policy was due for review in November 2020.
The objective of the current LAPP is to:
· Minimise the harm to at risk groups within the community caused by psychoactive substances by defining the permitted location and density of the retailers of approved products.
· Ensure that Council and the community have some influence over the location and density of retailers of approved products in the district.
· Minimise the potential for adverse effects from the sale of psychoactive substances in residential areas, near sensitive facilities and locations.
· Minimise the exposure and potential for harm to risk groups from the sale of psychoactive substances.
DISCUSSION
The LAPP is being reviewed a per the requirements of section 69 of the Psychoactive Substances Act 2013 which states:
1. A territorial authority that wishes to have a local approved products policy must adopt the policy in accordance with the special consultative procedure in section 83 of the Local Government Act 2002.
2. A local approved products policy may be amended or replaced only in accordance with the special consultative procedure, and this section applies to that amendment or replacement.
3. A territorial authority must, as soon as practicable after adopting or amending a local approved products policy, provide a copy of the policy to the Authority.
4. A territorial authority must complete a review of a local approved products policy within 5 years after the policy is adopted and then at intervals of not more than 5 years.
5. A local approved products policy does not cease to have effect because it is due for review or is being reviewed.
There are only minor changes being recommended to the LAPP which include:
· Minor wording changes and referencing of the Psychoactive Substances Authority
· Inclusion of Waipawa township in the Schedules
· Updated Maps
RISK ASSESSMENT and mitigation
The changes recommended are minor, with no material changes to the current policy and no current or likely vendors to establish based on the significant limitations of the legislation. Therefore, there is minimal risk in approving the reviewed LAPP.
FOUR WELLBEINGS
The Local Approved Products Policy strongly supports the four wellbeing’s as it gives effect to them through a decision-making framework that ensures appropriate engagement with the community on significant issues.
Delegations or authority
The Strategy and Wellbeing Committee has the delegations to approve this amended policy.
sIGNIFICANCE AND ENGAGEMENT
In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as minor.
With there being no current vendors and the likelihood of the establishment of any vendors occurring based on the significant limitations of the legislation being very low, there are limited directly affected people.
Similarly, while a matter that would be of significant high public interest when a material issue, on the basis the legislation has significant barriers to prevent the implementation of the policy, the review of the policy is a matter of minor significance.
In the event that the legislative basis changed, the review of the policy would trigger significance requirements to more widely consult the community.
OPTIONS Analysis
There are three possible options for Council to consider:
|
|
Option 1 Retention of Status Quo |
Option 2 Adoption of Policy (as drafted, or with minor changes) |
Option 3 Deletion of Policy |
|
Financial and Operational Implications |
None. |
None. |
None. |
|
Long Term Plan and Annual Plan Implications |
None. |
None. |
None. |
|
Promotion or Achievement of Community Outcomes |
The LAPP supports promotion of community outcomes by adequately ensuring community views are considered. |
The LAPP supports promotion of community outcomes by adequately ensuring community views are considered. |
The LAPP supports promotion of community outcomes by adequately ensuring community views are considered. |
|
Statutory Requirements |
We are not required by legislation to have a Local Approved Products Policy in place. |
We are not required by legislation to have a Local Approved Products Policy in place. |
We are not required by legislation to have a Local Approved Products Policy in place. |
|
Consistency with Policies and Plans |
This option is consistent with policies and plans. |
This option is consistent with policies and plans. |
This option is consistent with policies and plans. |
Recommended Option
This report recommends Option Two, adoption of the LAPP as drafted or with minor changes, for addressing the matter.
This recommendation will retain the fundamentals of the current policy, and reflects the updated business zones, with the inclusion of Waipawa township.
The review of current policy suggests that the principles of the policy are still in line with Councils Governance Policy Framework. The current version was created in response to the changes that New Zealand experienced with the new wave of psychoactive substances that were unregulated.
There is no current legislative requirement to have a LAPP, however across a number of other local authorities, there has been a decision made to retain a LAPP.
NEXT STEPS
If the recommended option is approved, we will ensure it is updated internally, on our website and that a copy of the LAPP is provided to the Psychoactive Substances Regulatory Authority.
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RECOMMENDATION a) The amended Local Approved Products Policy, as attached, is adopted. |
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1 July 2021 |
6.8 Remits for consideration at LGNZ 2021 AGM
File Number: COU1-1411
Author: Monique Davidson, Chief Executive
Authoriser: Monique Davidson, Chief Executive
Attachments: 1. Remits for 2021 LGNZ AGM ⇩
PURPOSE
The purpose of this report is for Council to consider its position in relation to the 2021 LGNZ AGM Remits.
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1. That, having considered all matters raised in the report, the report be noted. 2. Remit 1: That LGNZ advocate that the provisions that were added to the RMA, that restricted tree protection, be repealed urgently and that this change be carried through into new resource management legislation, thereby restoring the right to councils to adopt and enforce locally appropriate policies to protect trees in their district. That LGNZ advocate to use the current RMA reform process to ensure these changes are carried through into new legislation. 3. Remit 2: That LGNZ request the Valuer General amend the relevant legislation to allow for Local Government to address the growing disparities between the rating valuation of forestry land and other land uses. 4. Remit 3: That Local Government New Zealand (LGNZ) advocate to central government for provision of funding to enable Councils to engage in civics education for high school children. 5. Remit 4: That the power the Chief Executive has under the Local Government Act (42, 2 (da)) for “facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001" be removed and placed with the Electoral Commission. 6. Remit 5: That LGNZ works with central government in a) developing consistent emission inventory standards for use by local and regional authorities, and b) setting science- based emissions reduction targets to support delivery on our National Determined Contribution (NDC) under the Paris Agreement and on our nationwide emissions budgets being established by government via advice from the Climate Change Commission. 7. Remit 6: That LGNZ works with the Government to: · Conduct an urgent review of the Work and Income New Zealand (WINZ) Accommodation Supplement (AS) system zones in partnership with Territorial Authorities. · Schedule a two yearly review of the WINZ AS system zones in partnership with Territorial Authorities ongoing. 8. Remit 7: That LGNZ works with Government to obtain legal protection/indemnity from the Crown in favour of all Councils, and/or to implement a warranty scheme, for any civil liability claim brought against a Council with regards to building consent functions carried out by Consentium (a division of Kāinga Ora), as any such costs should not be borne by ratepayers. |
significance and engagement
This report is provided to allow guidance from Council ahead of the LGNZ AGM and has been assessed as being of some importance.
DISCUSSION
Council’s process for determining support for remits is:
That any remits to be considered at each Local Government NZ Annual General meeting be brought to the Council, prior to the Annual General meeting, to consider any recommendations to our representatives at the Local Government NZ Annual General Meeting in regard to voting.
At the meeting, the Councils will be asked whether they agree or disagree with each remit or whether they wish to abstain from voting.
The intention is for Councils decision to be used as guidance to the two appointed Elected Members. This will allow for a change of decision, should the wording or intent of the remit change throughout the debate.
An overview of each remit has been provided in the attachments.
If these remits are successfully passed at the LGNZ AGM then further decisions may be required by Council in terms of suitable programmes and policy approaches so that these initiatives can be
addressed.
Mayor Walker and Deputy Mayor Annand have voting rights on behalf of Central Hawke’s Bay District Council at the LGNZ 2021 AGM.
Financial and Resourcing Implications
There are no financial and resourcing implications at this stage.
Implications ASSESSMENT
This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002. Specifically:
· Council staff have delegated authority for any decisions made;
· Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter;
· Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;
· Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan;
· Any decisions made are consistent with the Council's plans and policies; and
· No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.
Next Steps
Any relevant proposals or necessary next steps would be brought back to Council for discussion and approval following the AGM.
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1 July 2021 |
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Recommendation THAT the next meeting of the Central Hawke's Bay District Council be held on 26 August 2021. |
