Agenda of Community Development Committee Meeting

Community Development Committee Meeting Agenda 15 August 2019

MINUTES OF Central HAwkes Bay District Council
Community Development Committee Meeting
HELD AT THE Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 28 March 2019 AT the conclusion of the Environment and Regulatory Committee Meeting

PRESENT: Cr Kelly Annand

Mayor Alex Walker

Cr Ian Sharp (Deputy Mayor)

Cr Tim Aitken

Cr Gerard Minehan

Cr Roger Maaka

IN ATTENDANCE: Doug Tate (Group Manager, Customer and Community Partnerships)

Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Monique Davidson (CEO)

Bronda Smith (Group Manager, Corporate Support and Services)

Nicola Bousfield (People and Capability Manager)

Lisa Harrison (Organisation Transformation Lead)

Leigh Collecutt (Governance and Support Officer)

1 Apologies

None

2 Declarations of Conflicts of Interest

None

3 Standing Orders

Committee Resolution

Moved: Cr Ian Sharp

Seconded: Cr Tim Aitken

THAT the following standing orders are suspended for the duration of the meeting:

· 20.2 Time limits on speakers

· 20.5 Members may speak only once

· 20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

Carried

4 Confirmation of Minutes

Committee Resolution

Moved: Mayor Alex Walker

Seconded: Cr Ian Sharp

That the minutes of the Community Development Committee Meeting held on 14 February 2019 as circulated, be confirmed as true and correct.

Carried

5 Report Section

5.1 Community Development Committee Update

PURPOSE

The purpose of this report is to update the Committee of Community Development on activities for monitoring and review purposes.

Committee Resolution

Moved: Cr Gerard Minehan

Seconded: Cr Ian Sharp

That, having considered all matters raised in the report, the report be noted.

Carried

Items discussed as part of the Community Development Committee Update included:

· Community Wellbeing Strategy

· Community Funding

· Community Housing

· Economic Development

· Libraries

5.2 Adoption of Housing Strategic Framework

PURPOSE

The matter for consideration by the Council is the adoption of the Housing Strategic Framework 2019-29.

Committee Resolution

Moved: Mayor Alex Walker

Seconded: Cr Gerard Minehan

That having considered all matters raised in the report:

a) That the Housing Strategic Framework is adopted.

Carried

· Mayor Walker asked whether government agencies were aware of the strategy given their role in providing social housing. It was confirmed by Cr Annand that there was some high level awareness and that the Council would need to work with Central Government partners to ensure that advocacy for housing in Central Hawke’s Bay happened in the correct way.

· Cr Minehan sought clarification about whether there was a current waiting list for Council retirement housing. It was confirmed that there were seven people currently on the waiting list.

· Mayor Walker highlighted that the framework is an important step for the social housing gap in Central Hawkes Bay. It was also highlighted that during the Thrive process, retirement housing was a big concern for the community and that Goal 4 in the framework provided a clear basis for establishing relationships with large scale care providers.

5.3 Resolution to apply for funding - Waipawa and Districts Pool

PURPOSE

To seek a resolution to apply for funding from the Eastern and Central Community Trust for the Waipawa and Districts Centennial Memorial Pool project.

Committee Resolution

Moved: Cr Gerard Minehan

Seconded: Cr Tim Aitken

That, the Council apply to the Eastern and Central Community Trust for $140,000 (excluding GST) for the construction of the Waipawa and Districts Centennial Memorial Pool.

Carried

6 Date of Next Meeting

Committee Resolution

Moved: Cr Gerard Minehan

Seconded: Cr Ian Sharp

THAT the next meeting of the Community Development Committee be held on 15 August 2019.

Carried

7 Time of Closure

The Meeting closed at 11.52am

The minutes of this meeting were confirmed at the Community Development Committee Meeting held on 15 August 2019.

...................................................

CHAIRPERSON

Community Development Committee Meeting Agenda 15 August 2019

5 Report Section

5.1 Community Development Committee Update

File Number: COU1-1411

Author: Doug Tate, Group Manager Customer and Community Partnerships

Authoriser: Monique Davidson, Chief Executive

Attachments: 1. Safer CHB Minutes 1 May 2019 ⇩

2. Safer CHB Minutes 3 July 2019 ⇩

3. Youth Development Minutes 30 April 2019 ⇩

4. Youth Development Minutes 2 July 2019 ⇩

5. Positive Ageing Minutes 4 June 2019 ⇩

6. Positive Ageing Minutes 23 July 2019 ⇩

7. DRG Minutes 3 April 2019 ⇩

8. DRG Minutes 15 May 2019 ⇩

9. DRG Minutes 26 June 2019 ⇩

PURPOSE

To purpose of this report is to update the Committee of Community Development on activities for monitoring and review purposes.

Recommendation

That, having considered all matters raised in the report, the report be noted.

This report provides an update on a range of Community Development activities relating to community development including:

Community Wellbeing Strategy

Update on the specific action plans for the Community Wellbeing Strategy:

Safer CHB Action Plan

This report provides the minutes of the Safer CHB meetings held 1 May 2019 and 3 July 2019 but also formally updates Councillors on Safer CHB activities.

The main agenda item for the meeting held on 1 May 2019 was a workshop to gather feedback from the group on the “Unlocking the Potential of Safe Communities Project”. This project has been initiated by the Safe Communities Foundation of NZ to gather feedback on how Safe Communities across New Zealand can be even more effective and how the capability and capacity of Safe Communities can be strengthened. Coalition members were asked to rank 7 key identified opportunity areas which was then reported back to the oversight group for the project. Final results from the review are yet to be received.

Coalition members have for some time indicated their desire to create a Safer CHB logo and brand and it was agreed at the meeting to progress this initiative. A working party has been formed and a Safer CHB branding workshop is being held on Thursday 5^th September. The working party will then further develop the brand from the feedback received, before bringing back the governance group for adoption. Prioritisation of resources will then follow.

The Safer CHB coalition has had a busy and productive year and special thanks must go to kate Luff who has continued in the chairperson role and provides stable and effective leadership. The governance meetings are well attended and productive and the seven workstreams continue to deliver coordinated and effective injury prevention initiatives to the Central Hawkes Bay community. Safer CHB continues to be a leader in modelling the practice of true collaboration.

Youth Action Plan

This report provides the minutes of the CHB Youth Development meetings held 30^th April 2019 and 2 July 2019.

A number of coordinated activities for Youth Week 17-26 May 2019 were held and the new IVAN was launched at an event at Central Hawkes Bay College celebrating Pink Shirt Day on Friday 17^th May 2019.

It was great to see a number of young people attend the Connecting the Dots evening in July.

Again with a focus on a coordinated approach, the Youth Development group are bringing the quality Circle of Courage – RAP Youth Development training to Central Hawkes Bay which will be available to all those who work and interact with young people in Central Hawkes Bay.

Positive Aging Action Plan

Regular forum meetings have been held on 4 June 2019 and 23 July 2019 during this reporting period and the minutes are attached.

The key achievement has been the development of the Positive Ageing workplan following on from the workshop held in February 2019. Positive Ageing members also provided valuable feedback on the draft Waste Management & Minimisation plan and potential changes to the Waipukurau and Waipawa recycling stations that have potential to impact on the elderly.

Disability Reference Group Action Plan

Regular forum meetings have been held on 3 April 2019, 15 May 2019 and 26 June 2019 during this reporting period.

Again the key achievement has been the development of the Disability Reference Group workplan following on from their workshop in February 2019. The group continues to provide valuable feedback to the Central Hawkes Bay community on issues for those living with disabilities including the Waipawa & Districts Memorial Pool Committee and Central Hawkes Bay District Council staff.

Members of the Central Hawkes Bay Disability Reference Group are attending a regional Disability Group meeting in August hosted by Hastings District Council.

Synergies between the Positive Ageing forum and the Disability Reference Group have been identified and sharing of information between the two groups is occurring. Opportunities for future collaborative ways of working together have been discussed.

Community Funding

Creative Communities Scheme

Central Hawke’s Bay District Council administers the Creative Communities Scheme on behalf of Creative New Zealand and provides funding to communities so New Zealanders can be involved in local arts activities.

The review of the funding model has been completed and the allocation for Central Hawkes Bay is now $23,490 per annum, an increase of $8,586 of funding into the district. Consequently, and in consultation with the Central Hawkes Bay Assessment Committee, it has been decided to offer two funding rounds per financial year. These funding rounds now align with both Hastings District Council and Napier District Council.

Council staff and assessment committee members attended a Creative Communities Regional hui on Thursday 25^th July hosted by Hastings District Council. Creative New Zealand staff delivered a training session to those in attendance which was followed by a discussion on regional opportunities and ways to continue to work together across the region.

Round 1 of the fund opened on Monday 5^th August and closes Friday 30^th August 2019 with a pool of funding of $11,745 on offer.

Community Pride and Vibrancy Fund

One application for $490 has been approved during this reporting period.

Community Voluntary Organisation Scheme (CVOS)

The CVOS fund closed on Friday 9^th August and applications are currently being collated.

Community Funding Summary

A total amount of $47,894 has been distributed to the Central Hawkes Bay community through community funding in the last financial year – 1 July 2018 – 30 June 2019. This amount was allocated as follows:

· Community Pride and Vibrancy Fund $300

· Community Voluntary Organisation Scheme $37,500

· Rural Travel Fund - $9,950

· Creative Communities Scheme $14,904

Emergency Management

Corrective Action Plan

Work continues addressing and closing out the final issues of the corrective action plan. New actions have been identified following local exercise and background planning.

Exercise Ruaumoko

A major regional exercise is planned across the region, being co-ordinated across the region by the Hawke’s Bay Civil Defence Emergency Management Group to coincide with the national Shakeout Exercise.

Council will be an active participant in this exercise and in preparation will be identifying what areas of our preparedness we plan to test as part of the exercise. In anticipation of this regional exercise, a local training exercise will be held – the second this year for Council.

Emergency Services and Operations Meeting

The next Emergency Services and Local Operations Meeting will be held on 5 August 2019. This forum is an important setting to build relationships and address two of the four R’s of Civil Defence preparedness of Readiness and Response.

Building community resilience

On 4 July we held an event ‘Connecting Central Hawke’s Bay’. The purpose of the event was to further build relationships and establish connections across social and emergency services. Again this event focussed on two of the four R’s of Civil Defence preparedness of Readiness and Response.

Substantially funded by the Hawke’s Bay Civil Defence Emergency Management Group, the event saw over 100 people ‘get dotted’ to understand their unique communication style and how this may impact on local connections. There was great feedback from the event, with a focus on future events to build capability and connections amongst community organisations.

Community and Social Housing

Central Government Housing Support

Significant work continues in the background supporting social housing and the Ministry of Housing and Urban Development.

Officers and governance have attended a range from housing meetings – from iwi meetings to seeking support from Government Agencies to take leadership to resolve housing issues. Solving the housing issue for Central Hawke’s Bay is complex, however in the absence of Central Government Leadership, it requires local leadership to resolve housing for Central Hawke’s Bay people.

Officers are currently awaiting responses from the Ministry of Housing and Urban Development relating to progressing local resource support to resolve housing issues for Central Hawke’s Bay. Despite initial progress being positive, we are again in a holding pattern as we wait for further support from the Ministry.

Housing Strategic Framework

On 28 March the Community Development Committee adopted the Housing Strategic Framework. This was a major piece of work delivered from a resolution of the 2018 – 2028 Long Term Plan to address housing challenges and opportunities for Central Hawke’s Bay. Two key options underway from the framework include:

Housing Hui

The second Central Hawke’s Bay Housing Hui will be held on 22 August 2019. The Housing hui was a priority initiative in the Housing Strategic Framework. The Hui will be used as an opportunity to update key stakeholders on the Strategic Framework and Central Government Plans, as well as creating a vehicle to support the delivery of the Housing Strategic Framework – and ultimately homes for Central Hawke’s Bay residents.

Section 17a Retirement Housing

A key action of the Housing Strategic Framework was the completion of a Section 17a review of the Retirement Housing Portfolio in accordance with the Local Government Act 2002. In this Community Development Agenda is an item to adopt the Project Charter for the Section 17a review to commence.

Economic Development

The following Economic Development update is provided:

Hawke’s Bay Airport Takeover

During the period we successfully held a Hawke’s Bay Airport takeover, with Hawke’s Bay Tourism assisting us in putting together an Airport pop-up that ran until mid-June. This was a fantastic win for Central Hawke’s Bay to get such great exposure within the Airport. The pop up has included tastings from local companies including the Kombucha Co., Junction Wines, and Kanapu Hemp.

Tourism Spend

During the reporting period, we’ve also seen another great quarter for Tourism in Central Hawke’s Bay and further great performance in Central Hawke’s Bay.

The visitor spend statistics for the 12 months to April 2019 show total spend was up 4.3% to $36.2m, up from $34.7m. Across the categories the spend was:

· Accommodation up 25%

· Food & Beverage serving (i.e. hospitality) up 16%

· Other tourism products up 19%

· Fuel up 20%

· Other retail up 8%

2019 Spring Fling Set to Bloom

Central Hawke’s Bay’s fifth Spring Fling festival will feature an impressive line-up of events capturing the very best of Central Hawke’s Bay. The Spring Fling runs from 1st September until 2nd November, showcasing Central Hawke’s Bay with 18 events over 9 weeks, with several new events set to impress both visitors and locals.

For the first time, four of the region’s impressive historic homesteads and gardens will open for a high-end Homestead Trail weekend as Gwavas Homestead and Garden, Oruawharo Homestead, Chapelwick Homestead and Wallingford Homestead welcome guests for four special events over the course of the weekend. Lovers of history, wine, fine food and music will be treated to an extra special experience across these four exceptional Central Hawke’s Bay homes.

The Longest Place Name Walk and Cultural Experience will take walkers on a once in a lifetime journey to the summit of the World’s Longest Place Name in Porangahau. The four hour walk will be led by locals who will share wonderful stories of Taumata and his connection to Porangahau and Te Paerahi.

Other new events include the Ongaonga Historic Village Market and Fair, a great family day where the main street of Ongaonga will take a leap back to a time of horse and carts, apple bobbing and old style family entertainment.

The Spring Fling kicks off with iconic Taniwha Daffodils opening its’ gates on 1 September. With thousands of daffodils blooming across 20 acres of parkland, you can wander amongst the daffodil fields and pick your own bunch to take home. They are open every day in September from 9am until 4.30pm.

A new pop up Café at Taniwha will open on Saturdays and Sundays serving delicious homemade soups, breads and salads. A wonderful addition to this treasured Central Hawke’s Bay Spring destination.

The Central Hawke’s Bay Artisan Festival, previously ‘CHB The Festival’ at Pukeora Estate, has had a refresh with an exciting four days of entertainment, live music, art, market stalls and the addition of two exciting events within the Festival. The Wildfood, Whisky and Wine Dinner is set to be a sell out and the return of the much loved Avant Garde’n Wearable Creations Fashion Show, on Saturday of the Festival.

The Hatuma Half Marathon, a well-known Central Hawke’s Bay event celebrates its’ 40th year. A fantastic achievement for a very successful local event. Special celebrations will be added to this years’ event to mark the anniversary.

Provincial Growth Fund

A major highlight during the reporting period has been the Provincial Growth Fund (PGF) announcement on 10 June 2019.

The PGF announcement will see Central Hawke’s Bay receive an injection of $35.5 million into infrastructure and economic development projects across the district as part of PGF investment.

The intergenerational transformation that this funding will bring to Central Hawke’s Bay should not be understated, accelerating opportunities for our community in Central Hawke’s Bay and the wider Hawke’s Bay region to Thrive!

PGF investment funding will go towards a number of Central Hawke’s Bay Initiatives in the following way:

· $20.1 million to upgrade essential economic transport routes leading to State Highway 2 and the Port of Napier, primarily being the road from Waipukurau to Porangahau, including the upgrade of Flaxmill Bridge.

· $14.7 million to Hawke’s Bay Regional Council for the Tukituki water security project, that will see Managed Aquifer recharge in Central Hawke’s Bay.

· $350,000 for a feasibility study in Central Hawke’s Bay to further understand additional upgrades and investment requirements to meet High Productivity Motor Vehicle standards on Central Hawke’s Bay roads.

· $250,000 for Council to complete an economic development opportunities assessment for the district.

· $104,764 for Nga Ara Tipuna, a joint project between Te Taiwhenua o Tamatea and Council that will bring historic pā sites back to life. The project will use installations, signage and digital storytelling to engage locals and visitors, inspiring them to see this landscape in a fresh light.

There were many months of hard work at all levels of the organisation to see this package announced. Across the organisations, there had been collective working with the Provincial Development Unit and regional partners over the last year to meet its criteria and expectations for these projects.

The announcement was a great reflection of the positivity, momentum, pace and outcomes we are delivering together, to support Central Hawke’s Bay to Thrive!

Ngā Ara Tipuna – Project Updates

Council is working with the Taiwhenua and Hapū representatives on finalising the business case to support a capital funding application of $2.9 million to the Provincial Growth Fund. We are on track to submit this in time for the September meeting of the PGF’s Independent Advisory Panel, who make recommendations on funding to the Minister.

In the meantime we have been successful with an Expression of Interest (EOI) for funding for the Eastern and Central Community Trust (ECCT). ECCT will now invite us to submit an application for capital funding for the February 2020 round of their Community Facilities Fund. Today’s Fiancne and Planning agenda includes a resolution to apply for funding to ECCT.

Economic Development Assessment

The PGF funded Economic Development Assessment is entering its final phase. Around 50 short and long term priority actions have been identified which will be the basis of the District’s economic development strategy for the next three to five years. The Economic Development Action Plan forms part of this agenda for consideration by the committee.

Roading Assessment and Bridge Network Upgrade

The contract negotiation for the $20.1m bridge network upgrade on Porangahau and Wimbledon Roads is underway. A start date for construction has yet to be set. The additional roading assessment will be coordinated with the assessment of the rail hub in the Tararua District.

Libraries

During the period Libraries have had a hugely busy few months. Some highlights include:

· Retirement and Beyond Expo and Probus Presentations.

Libraries joined with the rest of Council at the Retirement and Beyond Expo. They promoted the library and the many programmes we are offering both in the libraries and out in the community including 3D printing and other technology.

· High Tea at the Municipal Theatre with Allyson Gofton

In May we had a delightful afternoon with Allyson Gofton a visiting author. Not only did she entertain us, advise on what we are all doing wrong in our cooking, she cooked crepes! A great afternoon was had by all and such positive feedback from over the 100 people who attended.

· School Holiday Programme

April brought the school holidays and what an amazing programme we ran. Both libraries were very busy with over 200 children taking part across a number of events and activities.

Supporting our Community to Thrive!

The community have asked and we have responded, expanding the opportunities for knowledge, learning and discovery through a broad range of community programmes facilitated through the library, utilising our library spaces outside of traditional opening hours. Some of the programmes include:

· Writer’s Workshops

Local author, Andrew Harris, is providing mentoring and inspiration to budding writers. He is providing a monthly check-in where participants can seek advice on their projects as well as share Andrew’s journey towards the completion of his third novel at the end of the year.

· Guitar Lessons for Adults

This programme has been running on Thursday evenings in the Waipukurau Library. Asking older fingers to form chords whilst keeping in rhythm with the music as led to lots of good-natured laughter. Ages range from early 20’s to 70’s. The classes are popular, and we have a number ready for the next and subsequent intakes.

· Gentle Yoga

Classes in the Waipawa Library take place before the library opens and is a good use of this space. Staff arrive to the calming fragrance coming from the instructor's infuser - a lovely way to start the day.

· Arty Explorers

A chance for children under 5 to express themselves with a variety of activities that emphasises hands-on messy fun!

· Tea and Tales

We have a new programme which is run monthly in the Waipukurau Library, this is a book club for people who are sight impaired. Miriam Howarth is responsible for this and the response has been very good.

· Re-Fashion Workshops

Wednesday evening in Waipawa Library will see designer Naomi Prowse, tutor participants in remaking, reusing and repurposing clothing. We have held an information evening where Naomi shared examples of the types of designs and techniques that will be taught. Next week see the start of the creative workshops.

· 3D Printing Collective

This design and print programme runs on Tuesday evenings in Waipawa. The ‘collective’ is evolving with different CAD software now being used. We are starting to see good examples of members solving problems by designing their own original and replacement objects. From replacement parts for cars to model stagecoaches and pasta cutters, the programme caters for all levels of expertise and experience.

Libraries Strategic Framework

During the period work has continued developing the Libraries Strategic Framework for the service. This followed on from a workshop in late 2018, where international and national best practice and trends in libraries were workshopped. The framework forms part of this agenda for approval by the committee.

Financial and Resourcing Implications

There are no new financial and resourcing implications from this report.

Implications ASSESSMENT

This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002. Specifically:

· Council staff have delegated authority for any decisions made;

· Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter;

· Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;

· Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan;

· Any decisions made are consistent with the Council's plans and policies; and

· No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

Recommendation

That, having considered all matters raised in the report, the report be noted.

Community Development Committee Meeting Agenda 15 August 2019

*12Name of Meeting:*	Safer CHB
*Date:*	Wednesday 1 May 2019
*Location:*	CHB District Council, Waipawa
*In Attendance:*	Kate Luff (Chair), Christine Renata (CHBDC), Jackie Aitchison (DOVE HB) Scott Webster (NZ Police),Tilly Wilson (CHB Plunket), Sally Phelps (ACC),Mike Finucane, Nigel Hall(FENZ) , Lisa Pohatu (TPK), Roya Ebrahimi, Kerry Gilbert, Johanna Wilson (HBDHB),John McConville (CHB Libraries),
*Apologies:*	Anna Marshall (Corrections – Parental Leave), Donna Pirini (Central Connect) Peter McClelland(FENZ) Teresa Simcox (CDEM), Sharon Jenkinson (HB Gambling)
*Time:*	10.00am - 11.45am

MINUTES

1. WELCOME/APOLOGIES

The meeting thanked Glynn Sharp for his contributions to Safer CHB over the past years and wished him well in his retirement.

2. INTRODUCTIONS

3. MINUTES OF PREVIOUS MEETING/MATTERS ARISING

Minutes of previous meeting circulated and accepted as a true and accurate record.

Moved Christine Sec Kate

4. UNLOCKING THE POTENTIAL OF SAFE COMMUNITIES

Sally provided the group with an overview of the above project and shared the feedback from the interviews and surveys conducted throughout Safe Communities in New Zealand. Those in attendance provided feedback on the project and ranked the opportunities in priority order as relevant for Safer CHB. Sally will collate and forward to Business lab who are coordinating the project. Feedback on project outcomes should be available around June 2019.

Copy of “Unlocking the Potential of Safe Communities” powerpoint presentation attached.

5. WORKSTREAM UPDATES

SAFER HOMES

Fire: Continuing with the partnership with Red Cross to install Smoke Alarms – training of 4 volunteers has been completed and another training for a further 4 volunteers from Takapau is being scheduled.

Meeting with Takapau Health Centre in March to discuss collaborative home safety initiative in the Takapau community went well and planning is underway to develop a brochure for a letterbox drop.

Falls: DIY Ladder Day was held on Saturday 13^th April at Mitre 10 Waipukurau and feedback from the day has been positive. Additional resource of a real life falls scenario complete with photos added to the impact and generated discussion. Mitre 10 very supportive with donation of voucher, advertising in the CHB Mail and in front of the store. Potential to join in with Mitre 10 Ladies night next year.

Falls prevention was promoted at the recent Positive Ageing Expo with good engagement from visitors. Falls prevention was also promoted at the April Sport HB Active Hub event in Waipukurau.

Street by Street –The Terrace School event was held on Wednesday 10^th April. The event went well and a de-brief was held on 30^th April. This year we added the “Take A Kid For A Ride” initiative where the 6 winners and runners up of the colouring competition got a ride in an emergency vehicle through Waipukurau and were then delivered to school to an enthusiastic welcome by the entire school. Huge thanks to St Joh, NZ Police and FENZ who contributed to the success of this with very short notice. We would look to replicate this at further St by St events.

SAFER PEOPLE

Violence Free CHB – another Hairdressers evening is being planned. The group would still like to see billboards in CHB promoting violence free messages and will continue to work towards this..

Positive Ageing – Retirement & Beyond Expo lead by Age Concern was held on 1^st April at the Memorial Hall.

Youth – RAP Professional Development being planned for later in the year.

Pink Shirt Day is 17^th May – encouraging all schools, organisations and businesses to participate and collate photos to showcase CHB getting behind this event.

IVAN the caravan version 2 is nearly ready to launch.

1737 – training session being delivered to CHB College Prefects, House Captains and mentors who will then wear metal badges and have resources to give out to students.

Community Resilience and Wellbeing

The core group continues to meet with the focus on rural wellbeing using resources that are currently available and successful – 1737 and Farmstrong.

Solutions Focused workshop delivered by Emma Burns, NZ Police is being held in Waipawa on Wednesday 1^st May.

Enquiries are being made to see if CHB can host a John Kirwan event or have Sam Whitelock come here in his capacity as Farmstong ambassador.

GENERAL BUSINESS

Tilly updated the group on the progress on establishing a Maternity and Child Hub in CHB. This is a project overseen by the CHB Health Liaison group and discussions are happening regularly with a number of agencies and organisations who could be part of the hub.

May is Smokefree month and the HB Smokefree Coalition are running events throughout the district with the theme “Empowering women to look after their health” The CHB event is on Friday 17^th May at the Civic Theatre. Contact Johanna Wilson, Smokefree Coordinator at the HBDHB for tickets or more information.

1737 resources were given out to those in attendance.

Meeting Closed 11.45am

Next meeting: 3 July 2019 10am Council Chambers

Community Development Committee Meeting Agenda 15 August 2019

*12Name of Meeting:*	Safer CHB
*Date:*	Wednesday 3 July 2019
*Location:*	CHB District Council, Waipawa
*In Attendance:*	Kate Luff (Chair), Christine Renata (CHBDC), Jackie Aitchison, Donna Pirini (Central Connect), Tilly Wilson (CHB Plunket), Sally Phelps (ACC),Mike Finucane, Nigel Hall(FENZ) , Lisa Pohatu, Shona Jones (TPK), Kerry Gilbert (HBDHB), Kath Curran, Jill Fisher(Napier Family Services), Christeve le Geyt (TToH), Leanne Makea (Te Ranghaeata OT), Carmel Thompson (CHB Budget Services), Christine Greaves (Work & Income), Rakei Ngaio (CDEM) Terry Kingston (CHB Positive Ageing), Lloyd Lawrence (CHB Community Patrol), Sandra Ridley (CHB Health Centre), Allison Ludlow (FENZ), Liz Schlierike (RoadSafe HB), Farryn Ngawaka, Alana Flavell (Te Kupenga Hauora)
*Apologies:*	Scott Webster (NZ Police), Roya Ebrahimi, Johanna Wilson (HBDHB) Peter McClelland(FENZ) Hayley McCoskery (CDEM), Sharon Jenkinson (HB Gambling), John McConville, Sharon Tristram, Sue Farghar (CHB Libraries), Tama Huata, (Te Rangihaeata OT) Kelly Annand, (CYE), Audrey Tolua (Red Cross), Anne Preston (Corrections), Waituhi Graham, Work & Income), Noeline Lea (Grey Power)
*Time:*	10.00am - 11.45am

MINUTES

1. WELCOME/APOLOGIES

2. INTRODUCTIONS

3. MINUTES OF PREVIOUS MEETING/MATTERS ARISING

Minutes of previous meeting circulated and accepted as a true and accurate record.

Moved Sally Sec Tilly

Unlocking the Potential of Safe Communities – update will be available at the next meeting

4. SAFER CHB ANNUAL REPORT

The annual report to SCFNZ is due on 31^st July 2019, this covers the period 1 July 2018-30 June 2019. We are expected to submit 4-6 case studies with our annual report and ideas were discussed.

Action: Christine to check what case studies we submitted in last annual report and email out to workstreams.

Action: Workstreams to commit to providing case study information and data as required

It was agreed that a more comprehensive annual report, as produced in the past, would be a valuable resource to have.

Action: Sally and Christine will work on writing a 2018/19 annual report.

5. BRANDING DISCUSSION

Central Hawkes Bay District Council have made available some resources to assist with the development of a Safer CHB brand. It was agreed to progress with this initiative and a working group was called for to begin planning.

Working group – Jackie, Allison, Mike, Christeve and Christine. It was also agreed that we get community input into the brand development.

Action: Working group to meet and set date for workshop

6. W.O.W TALK

Lisa Pohatu gave a presentation on a range of services that Te Puni Kokiri provide to Central Hawkes Bay.

7. WORKSTREAM UPDATES

SAFER HOMES

Fire: Nigel presented a map of CHB showing that over 2000 smoke alarms have gone into CHB homes via the Safer Homes programme. Smoke alarm messages are working with injury data continuing to do down. Now training non-fire volunteers – 4 Red Cross and police checking another 4 potential volunteers from Takapau.

Referrals to the programme from agencies are welcome.

Falls - No update

Street by Street –No upcoming events.

SAFER PEOPLE

Violence Free CHB – another Hairdressers evening is being planned. The group would still like to see billboards in CHB promoting violence free messages and will continue to work towards this. A static display will be held at CHB The Festival.

Positive Ageing –Workplan has been developed. Age Concern have a new Elder Abuse & Neglect Social Worker. Potential merger of Hawkes Bays Age Concerns is being discussed. Lets Share programmes is being launched – programme where older people share their home with others after a matching process has been completed.

Youth – RAP Professional Development has been set for 5th/6th November 2019.

A very successful Youth Week and Pink Shirt Day was held in May and IVAN the caravan version was launched at CHB College on Pink Shirt Day.

Community Resilience and Wellbeing

The core group continues to meet with the focus on rural wellbeing using resources that are currently available and successful – 1737 and Farmstrong.

Suicide Prevention day 10^th September. Discussions taking place to coordinate what this will look like in Central Hawke’s Bay.

Courageous Conversations – this workshop is being developed following direct feedback from those who work directly with farmers. Workshop focus will be on skills and tips on how to initiate a conversation with people who may be displaying signs of not coping.

LeVa Suicide Prevention Workshop – 16^th October 2019. Life Keeping Programme can take up to 35 people. Free workshop and will be held at Waipukurau Fire Station.

The workstream asks that any planned events/activities/workshops in the Suicide Prevention/Resilience space go via them so that they can continue to develop a coordinated and effective future focused workplan for Central Hawkes Bay. Contact workstream chair Kate Luff.

8. GENERAL BUSINESS

SCFNZ National Forum – this is happening on 5^th/6^th November and is open to two people from the coalition.

Sustainable Goals Workshop – 5^th July 2019. As per previously circulated invitation a Sustainable Goals workshop is being hosted by Hastings with Mike Mills from SCFNZ presenting. Everyone welcome to attend.

Connecting Central Hawkes Bay – Community Resilience event. As per previous invitation, this event is being held Thursday 4^th July at the CHB Municipal Theatre in Waipawa. Spaces still available and all welcome.

CDEM – 2 –3 tablets have been purchased by the Civil Defence Emergency Management group primarily for collection of welfare data. These can also be made available to the Safer Homes working group and for any outreach work.

FENZ Update – formed 18 months ago, continuing with restructuring continuing throughout the organisation. CE and Regional Managers roles have been completed, district level currently being completed.

Meeting Closed 12.00noon

Next meeting: 4 September 2019 10am Council Chambers

Community Development Committee Meeting Agenda 15 August 2019

CHB Youth Development

Youth Strategy in Action Work Stream – Stakeholder meeting

Meeting: Tuesday 30 April 2019 – Epic Ministries Waipukurau – 9am – 10.30am

Present:) Tama Bucknell (Epic Ministries), Christine Renata (Community Development Coordinator CHBDC), Scott Webster (Youth Aid Officer) and Phil Morris, John McConville (CHB District Library), Kelly Annand (Connecting for Youth Employment), Anna Douglas (Head Girl at CHBC) Michelle Hayes (Aqua Management )

Apologies: Shaye Anderson and Kenneth Taoro-Ashin (CHB District Library), Louise Howe (TToH Youth Services),

Agenda topics for today:

§ Notes from last meeting

§ Youth Week 18 – 26 May – report from everyone about what they are up to

§ Phil report on meeting with TPK locally

§ Breakaway programs update from Michelle –

§ Youth Development Training

§ Coordinated approach to promoting 1737

§ Oranga Tamariki contracts update – Christine

Youth Week 17 – 26 May 2019 “We are more than you see”

Youth Week will start on 17 May on pink shirt day – Launch of new IVAN at the CHB College lunch time activities and celebration of Pink Shirt Day.

Action: Email out about Youth Week activities to primary schools and groups so that we can get involved where we can – Tama

20 May will start with lunch time activities Epic are planning a week of activities in the CHB College – Tama encouraged that each of us go back to our teams and work out what we can contribute as part of youth week either in partnership with Epic in the college or within our own organisations.

Action: Christine to ask council if they would dedicate communications to youth activities that week.

Te Puni Kokori

Phil Morris and Tama Bucknell met with Lisa Pohatu from TPK with 2 students from Epic Ministries. It was great for the students to know what’s out there and how they can benefit from the work of TPK. We will leave it with Epic and the students to access any of their offers.

Breakaway Holiday Programs

Michelle said that these have started with good attendance and are running well, numbers on the primary school holiday program are huge – break away numbers arrive at 12pm with lunch provided.

Action: Michelle to keep everyone regularly updated so that we can promote where we can.

Youth Development Training in CHB

We would like to deliver Circle of Courage Training for Youth focused Agencies and those with a youth focus component in CHB. Kelly has been in contact with Lloyd Martin and looking at dates. One of the teachers from the high school were interested in hearing more and perhaps could incorporate as part of their mentor tutors PD. We are planning for a Monday and Tuesday later in the year.

Action: Kelly to work on a date for later in 2019 with Lloyd Martin and contact CHB College about partnering with this opportunity

Coordinated approach to promoting 1737

It was great to hear from Anna Douglas the CHB College head girl about the 1737 badges and promotion. She acknowledged that it would be great to get some further training on this with the other school leaders.

Action: Christine and Anna anna.douglas5286@gmail.com to connect about how we can do a training with College leaders so they know how to us the resource

Oranga Tamariki update

Our Youth Development core group would like to ensure that the funding previously given to Whanau Aroha centre of approx. $14000 for youth development activities in CHB are returned for this financial year. They used the money last year to help meet their bottom line.

Action: Christine contact Jane Hopkinson to see where this is at

Further discussion:

· High School education and the perception within the community – can we do something promote and help with the image of what’s on offer for our young people in this community? Often, we get judged on low stats in NCEA – but that doesn’t reflect the amazing success that our community have in trades. Trades are great cause it keeps people here in CHB and they add in wider Economic Development.

· Recent suicides in CHB – Christine updated the group from what’s happening in this space though Safer CHB and the subgroup of Suicide prevention.

CENTRAL HAWKE’S BAY NUMBERS

Current NEETS, YP & YPP in CHB

Attendance services: Last Month 17, current 21

NEET = 21 No change

YP = 19 No change

YPP= 4 No change

Total NEET 44

With Oranga Tamariki setting back up in CHB and are placing young people with caregivers here they are looking at an increase in numbers for the Youth Services over the next few weeks.

Youth Crime

Still very low youth crime stats which is great

Current Unemployment Numbers in CHB 18-24 years

24 in total = 15 male and 9 females – awaiting updated numbers from MSD

Current CHB High School numbers

CHB College 2019 Roll = 528

Te Aute 2019 Roll = 100

NCEA achievement rates for CHB College and Te Aute - ? how do we find these out?

Next meeting Tuesday 4 June 2019 at Epic Ministries 9 am

Community Development Committee Meeting Agenda 15 August 2019

CHB Youth Development

Youth Strategy in Action Work Stream – Stakeholder meeting

Meeting: Tuesday 2 July 2019 – Epic Ministries Waipukurau – 9am – 10.30am

Present:) Tama Bucknell (Epic Ministries), Christine Renata (Community Development Coordinator CHBDC), Scott Webster (Youth Aid Officer), John McConville (CHB District Library), Kelly Annand (Connecting for Youth Employment),

Apologies: Shaye Anderson and Louise Howe (TToH Youth Services), Anna Douglas (Head Girl at CHBC) Michelle Hayes (Aqua Management) and Phil Morris

Guest - Andrew Eagle from Ruahine Cadet Unit:

Cadets been going since 1908 and has been an active Youth Cadet unit since early 1990’s. Had a steady number of 40-50 young people involved over the years and has been nationally recognised for its success and has been a leading unit over the years. Profile has dropped in community and currently 10 – 15 cadets involved currently, and only 1 cadet force commissioned leader. They have great committee of support staff for the funding and finance. There is a commitment from those involved that they want to do all they can to raise profile and boost numbers.

Ideal would be to have 2-3 commissioned leaders. Next recruiting evening is at start of term 3&1.

Ideas to raise profile:

§ Open day event

§ Facebook Promotion

§ Pamphlets and brochures – info packs

§ CHB Mail article and history of unit

§ Interviews with young people involved

§ Careers advisors at college

Actions: John McConville - to touch base with Andrew on facebook promotion ideas

Andrew - to come back to the group with promotional packs and a comms plan that we through our networks can support.

Agenda topics for today:

§ Youth Development training – Circle of Courage training

§ Connecting Central Hawke’s Bay – this Thursday – Christine

§ TPK Catch up – fill us in – Christine/Tama

§ Youth Week report – Tama

§ Youth Development on a page

§ Added items and round table info

Youth Development Training in CHB

We have a date 5&6 November 2019 – once we have the training information from Lloyd we will start the registration process

Action: Kelly to email Lloyd and get info sent for promotion and registrations

Connecting Central Hawke’s Bay Event

Great professional development event that is free! We all need to RSVP to Christine asap we want to make this as successful as possible.

Te Puni Kokori

Tama and Christine met with Lisa Pohatu to hear more about their funding streams – linked Tania Walford to pilot some stuff out at Porangahau. Lisa coming to Safer CHB. Clear Maori focus which is great.

Youth Week 17 – 26 May 2019 “We are more than you see”

Youth Week went well – they used it to launch new IVAN and CYE supported with holding the Market Day on the Friday – Pink Shirt day celebrated in there als0 – lots of good profile for Youth Development – Well done everyone.

Would like to look at holding a employment – give it a go day or week later in the year. Looking at the 14 November in line with PCT Comp – this could also be a great way to link in promotion of cadets.

Action: Follow up with Kim about trades evening and if there is another one planned for this year

“Youth Development” – “On a Page”

Would be great to get this finalised this year -

Action: Tama and Kelly to work on this

Oranga Tamariki update

Numerous attempts have been made to find out about the $14000 contract that was previously owned by Whanau Aroha Centre – however Oranga Tamariki we are still no clearer.

Action: Christine/Kelly attempt to contact again to see where this is at

No time for further discussion today…….

CENTRAL HAWKE’S BAY NUMBERS

Current NEETS, YP & YPP in CHB

Attendance services: Last Month 17, current 21

NEET = 21 No change

YP = 19 No change

YPP= 4 No change

Total NEET 44

With Oranga Tamariki setting back up in CHB and are placing young people with caregivers here they are looking at an increase in numbers for the Youth Services over the next few weeks.

Youth Crime

Still very low youth crime stats which is great

Current Unemployment Numbers in CHB 18-24 years

24 in total = 14 male and 10 females – as of 20 May 2019

Current CHB High School numbers

CHB College 2019 Roll = 528

Te Aute 2019 Roll = 100

NCEA achievement rates for CHB College and Te Aute - ? how do we find these out?

Next meeting Tuesday 13 August 2019 at Epic Ministries 9 am

Community Development Committee Meeting Agenda 15 August 2019

*Name of Meeting:*	CHB Disability Reference Group
*Date:*	15 May 2019
*Location:*	Meeting Room, AW Parsons Stadium
*In Attendance:*	Fred Howley, Johnny Lesveque, Christine Renata, Vivienne Leach, Allen Vickress, Barbara Haycock, Bronwyn Erickson, Sue Robson, John McConville, Katrina Jamieson
*Apologies:*	Emma Foster, Jude Henderson, Gloria Mason
*Time:*	10.30am

MINUTES

1. WELCOME/APOLOGIES

2. MINUTES OF LAST MEETING & MATTERS ARISING

Minutes true and correct record Moved Vivienne Seconded Fred

Matters Arising : Land Transport follow up actions will be discussed when Christine meets with them in the coming week.

3. WORKSHOP ANYALSIS

Christine presented the draft workplan to the group for feedback. Will be bought back to next meeting for adoption and implementation.

John suggested we put a link to disability support in councils new welcome pack. (Action 2.2-1) It was agreed that the appropriate number would be Disability Information Advisory Services Hawkes Bay 0800 693 342

Action: Christine and John to follow up.

4. GENERAL BUSINESS

Free Wheeling - Easie Living have provided free mobility scooter hire in Palmerston North. This is a bookable resource with pick up and drop off at the I-site in Palmerston North City.

Leaflets distributed to Scooter Club rep. For more information email info@manawatunz.co.nz or call 06 3501922

Beach Wheelchair – One is available in Napier but this is not feasible for Central Hawke’s Bay residents to utilise. Discussed applying for funding and having a chair available in CHB. Pukeora would be willing to house the chair and manage bookings

Action: Bronwyn will follow up with Napier City Council and Halberg Trust regarding potential funders.

A reminder that the Lottery Individuals with Disabilities fund is available. Contact person to discuss applications is Jane Lee, Community Advisor, Dept of Internal Affairs. A presentation from Jane is also attached to these minutes for your information.

Lesley Harrison, Easie Living has also offered to look over applications. Email lesley.harrison@easlieliving.co.nz

Nominations are being called for a member of the Hawke’s Bay Health Consumer Council. Email previously sent to all group members. Please circulate and encourage anyone you think may be interested to apply.

AW Parsons Disability Carpark Signs – signs positioned too close to the carpark. This does not allow vehicles with rear entry to disembark due to signs being in the way. the alternative to disembark directly into the carpark is unsafe.

Action: Christine to follow up with Road Transport

Band Rotunda – Waipawa

The Band Rotunda at Nelly Jull Park is currently having an access ramp built. A smaller group from DRG met with Central Hawke’s Bay District Council Parks & Facilities staff to give input into the design and safety features. Blind Foundation have also provided advice.

Waipukurau Library door – Central Hawke’s Bay District Council are awaiting the outcome of a Provincial Growth Fund application for 24/7 access to the Waipukurau Library. If this funding is successful, then door modifications will be worked into the project plan. If PGF is unsuccessful the DRG can make a submission to the next annual plan.

Katrina commented on the large screen at the Waipukurau Library and what a great addition it is to the library facility.

Tukituki trails swingbridge is currently inaccessible to mobility scooters due to limestone track damage .

Action: John to contact Roy Fraser

Firstport is for anyone looking for information, advice, support or equipment relating to disability in New Zealand.ohttps://firstport.co.nz/ Zealand.

Meeting Closed: 11.30am

Next meeting: 10.30am Wednesday 26^th June 2019

AW Parsons Meeting Room

Community Development Committee Meeting Agenda 15 August 2019

*Name of Meeting:*	CHB Disability Reference Group
*Date:*	26 June 2019
*Location:*	Meeting Room, AW Parsons Stadium
*In Attendance:*	Fred Howley, Johnny Lesveque, Christine Renata, Allen Vickress, Barbara Haycock, Bronwyn Erickson, Sue Robson, Katrina Jamieson, Debbie Sullivan
*Apologies:*	Vivienne Leach, Kerry Harper
*Time:*	10.30am

MINUTES

1. WELCOME/APOLOGIES

2. MINUTES OF LAST MEETING & MATTERS ARISING

Minutes true and correct record Moved Allen Seconded Barb

Matters Arising : Beach Wheelchair –

Bronwyn followed up regarding Napier’s beach wheelchair - Napier City Council purchased a Hippocampe model. Cost was $6956.51.

Discussed possible funding options - Lotteries and Waipawa Lions.

Action: Christine to contact Lotteries and Waipawa Lions

Central Hawkes Bay College are interested in making a chair. There is potential to get funding from CCS for parts.

Action: Fred to follow up

AW Parsons Disability Carpark – Work in progress, need to work into budgets and align painting of carparks with finer weather.

Tukituki trails swingbridge – John has contacted Roy Fraser and the track has been fixed to allow access to the swingbridge

3. WASTE MANAGMENT & MINIMISATION PLAN CONSULTATION

Harry Robinson spoke to the group about the draft Waste Management & Minimisations Plan. Submissions open in July with hearings on 29^th August 2019. Members were encouraged to share with their clients and networks and Harry is available to speak to any groups that are interested in hearing more.

4. TRANSFER STATION RECYLYING CONTAINER UPGRADE

Harry and Christine outlined a proposed upgrade of the Recyling containers at the Waipukurau and Waipawa transfer stations. The proposal is to raise the openings for inserting recycling higher up the container which will allow a greater quantity of material to be put into the container before it needs emptying. The openings will need to be accessed via steps and a platform which will be put alongside the container.

Concerns from the group included:

· Accessibility for those with limited mobility

· Ability for those with limited mobility to carry recycling up steps

· Safety of steps and platform when wet

Ideas from DRG included:

· Sink container into the ground rather than putting raised platform beside containers

· Need to have another option for those with limited mobility that does not involve going on the platform – eg one lower opening

· Good signage outlining options for those with limited mobility

5. GENERAL BUSINESS

Regional Disability Meeting

Action: Sue to check date and let the group know

Central Hawkes Bay Disability Reference Group Action Plan

The final copy of the Action Plan was presented to the group

Farewell and thanks to Allen Vickress and Barbara Haycock for all they have done as members of the Disability Reference Group. The group wished them all the best as they relocate back to England.

Waipawa & Districts Memorial Pool Committee – With Allen leaving Central Hawkes Bay there is now a vacancy for a DRG representative on this committee.

Action: Group to elect a new representative at next meeting

Amy Scott – Building Relationship with Communication – Members were reminded of this event which is being held on Thursday 27^th June at the Waipawa Municipal Theatre.

land.

Meeting Closed: 11.50am

Next meeting: 10.30am Wednesday 14^th August 2019

AW Parsons Meeting Room

Community Development Committee Meeting Agenda 15 August 2019

5.3 Adoption of Economic Development Action Plan

File Number: COU1-1410

Author: Craig Ireson, Economic Development Lead

Authoriser: Doug Tate, Group Manager Customer and Community Partnerships

Attachments: 1. Draft Economic Development Action Plan ⇩

PURPOSE

The purpose of this report is to present to the Community Development Committee the Draft Economic Development Action Plan for consideration.

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a) That the Community Development Committee recommend to Council the adoption of the Central Hawke’s Bay Economic Action Plan


compliance
Significance	This matter is assessed as being of some importance
Options	This report identifies and assesses the following reasonably practicable options for addressing the matter: 1. Adopt the Action Plan. 2. Reject the plan and recommend changes.
Affected persons	The persons who are affected by or interested in this matter are wider Central Hawke’s Bay community
Recommendation	This report recommends option One for addressing the matter.
Long-Term Plan / Annual Plan Implications
Significant Policy and Plan Inconsistencies

BACKGROUND

In late 2018 Central Hawke’s Bay District Council was successful in applying to the Provincial Growth Fund for an assessment exploring Central Hawke’s Bay’s economic development opportunities.

The purpose of the assessment was to consider the district’s economic advantages and high productivity assets and attributes including quality agricultural land, natural resources, temperate climate, central location, and an excellent transport network, including the Napier Port.

In addition to using the assessment work to prepare this strategy, Council also intends to use the information for a range of other purposes, including:

· Forming the basis of the work programme for Council’s newly created Economic Development Advisor role

· Integration with the Matariki Regional Economic Development Strategy and Action Plan refresh

· Promoting with certainty investment opportunities to attract new businesses to Central Hawke’s Bay

· Supporting existing business to diversify

· Supporting businesses to increase productivity and ‘add value’ through innovation

· Investigating opportunities for export and collaboration.

Having a clear economic development strategy will also help Council reinforce our district’s needs and requirements as part of regional and national forums. Having a greater focus on what is important from an economic development perspective, will also allow the District to gain additional value from our investment in existing partnerships, such as with Business Hawke’s Bay and Hawke’s Bay Tourism. This Action Plan is the result of that assessment.

SIGNIFICANCE AND ENGAGEMENT

In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as of some importance.

OPTIONS

Two possible options for consideration by Council include:

Option 1 Adopt the Economic Action Plan

a) Financial and Resourcing Implications

The implementation of the Action Plan will be managed by the Economic Development Lead within the existing Council budgets.

Additional activity within the plan which is not currently budgeted for may require either partner inputs (financial and/or non-financial), or partnership funding (for example Provincial Growth Fund, Tourism Infrastructure Fund), or be funded as Private-Public Partnerships (PPPs). Any activity which requires additional non-rated resourcing from Council will be fully assessed against the strategic action plan and the risk/reward analysis of undertaking the activity, or not.

b) Risk Analysis

There are no obvious risks associated with this option.

c) Alignment to Project Thrive and Community Outcomes

This option aligns directly to the community aspirations to be a proud and prosperous district with strong communities, and connected citizens, who respect and celebrate nature.

d) Statutory Responsibilities

e) Consistency with Policies and Plans

This option supports the achievement of the Economic Development performance standards as stated in the LTP

f) Participation by Māori

The Action Plan has specific actions to work with Māori to enable them to realise economic development opportunities. The action plan is consistent with the aspirations of mana whenua as outlined in the Project Thrive consultation process.

g) Community Views and Preferences

The views of the community have been taken into consideration in the development of the Action Plan. This includes community participation in Project Thrive as well as extensive stakeholder engagement during the development of the Action Plan.

h) Advantages and Disadvantages

There is a definite advantage as this option will create a clear Economic Development action plan for Central Hawke’s Bay.

There are no obvious disadvantages associated with this option.

Option 2 Do not adopt the Economic Action plan and recommend changes

a) Financial and Resourcing Implications

If the Plan is not adopted by Council, then we may be in breach of the terms of our contract with the Ministry of Business, Innovation and Employment. This could mean we have to refund some or all of the $250,000 Provincial Growth Fund funding we received for the project. Alternatively, we may incur additional cost if we have to re-engage specialist consultants to significantly alter the Plan.

b) Risk Analysis

This option presents a reputational risk which may impact upon future funding, if Central Government was to lose confidence in the ability of Council to manage projects and funding of this nature.

c) Promotion or Achievement of Community Outcomes

Major alteration to the plan at this point with this option would not achieve Community Outcomes.

d) Statutory Responsibilities

There are no obvious statutory responsibilities associated with this option.

e) Consistency with Policies and Plans

This Option is inconsistent with the achievement of the Economic Development performance standards as stated in the LTP

f) Participation by Māori

This option would not enable participation by Māori in the economic development of the District.

g) Community Views and Preferences

This option would be inconsistent with the aspirations of both the wider community and the business community.

h) Advantages and Disadvantages

There is a clear disadvantage from this option in that we would not have a clear framework to support economic development and Council would be exposed to fund any future economic development work programme entirely from rates. There are no obvious advantages to this option.

Recommended Option

This report recommends option One - Adopt the Economic Action Plan for addressing the matter.

NEXT STEPS

Should Council adopt the action plan, Officers will implement into business as usual processes.

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a) That the Community Development Committee recommend to Council the adoption of the Central Hawke’s Bay Economic Action Plan

Community Development Committee Meeting Agenda 15 August 2019

5.4 Adoption of Project Charter for Section 17a Review of Retirement Housing

File Number: COU1-1411

Author: Doug Tate, Group Manager Customer and Community Partnerships

Authoriser: Monique Davidson, Chief Executive

Attachments: 1. Retirement Housing Section 17a Review Project Charter - Draft for Adoption ⇩

PURPOSE

The matter for consideration by the Council is the adoption of the Project Charter for the Section 17a of the Local Government Act 2002 review of Retirement Housing

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a) That the Community Development Committee recommend to Council that the Project Charter for the Section 17a Review of Retirement Housing be adopted.


compliance
Significance	This matter is assessed as being of some importance
Options	This report identifies and assesses the following reasonably practicable options for addressing the matter: 1. Adopt the Project Charter 2. Reject the Project Charter and make amendments
Affected persons	The persons who are affected by or interested in this matter are the tenants of the retirement housing activity and the wider general public.
Recommendation	This report recommends option one – adopt the Project Charter for addressing the matter.
Long-Term Plan / Annual Plan Implications	Yes – if significant change is proposed from the Section 17a review, this will require consultation through an Annual Plan or Long Term Plan process.
Significant Policy and Plan Inconsistencies	Yes – if significant change is proposed. Again, if significant change is proposed from the Section 17a review, this will require consultation through an Annual Plan or Long Term Plan process.

BACKGROUND

Section 17a of the Local Government Act requires Council to review the cost effectiveness of its operating arrangements for meeting the needs of communities with its district or region, for good quality local infrastructure, local public services and the performance of regulatory functions.

Council has not completed a major review of its retirement housing portfolio for over ten years, nor has it since 1999 completed a robust asset management plan review of its retirement housing assets. This Section 17a review will provide a comprehensive review of the entire portfolio, including capturing and understanding Councils options for its future aspirations of the portfolio.

Longer term the portfolio has challenges. Rentals are not high enough to adequately provide for renewals and to cover operational costs. There is very limited ability within its current financial performance for major upgrades to occur without external funding injections. In the shorter term, new legislative requirements for rentals such as providing a source of heating will require significant investment in the activity.

One of four goals in Councils Housing Strategic Framework, adopted in 2019 is that Retirement Housing is provided in the most efficient and effective way. A specific action of the review was the completion of a Section 17a review of retirement housing as a priority to support the implementation of the strategy and to address sustainability issues and options, for the future of the retirement housing portfolio. The recommendation of this report will deliver on this goal.

In accordance with best practice, the review will assess a range of options for the portfolio with a number of opportunities for governance input and direction. Any proposed changes that trigger Councils Significance and Engagement Policy will be required to be appropriately consulted on.

This project charter forms the basis of the project, with its approval by the Council formally approving the project for commencement.

SIGNIFICANCE AND ENGAGEMENT

In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as of some importance.

OPTIONS

Two options for Council to consider include:

Option 1 Adopt the Project Charter

a) Financial and Resourcing Implications

The estimated cost of the project is $14,750. This will be funded from operational funding from within the Retirement portfolio. The project will be led by an external contractor, with support from the Places and Open Spaces Team.

b) Risk Analysis

There are no obvious risks with this option. A potential risk is tenant concern relating to the range of options that the project is legally required to consider as part of the review.

c) Alignment to Project Thrive and Community Outcomes

This approach supports the outcomes of Project Thrive, including smart thinking and durable infrastructure.

d) Statutory Responsibilities

The review needs to comply with Section 17a of the Local Government Act 2002. Any significant change will also need to comply with Council Significance and Engagement Policy.

e) Consistency with Policies and Plans

Completing the project will achieve Goal Four of Councils Housing Strategic Framework.

Any significant change will also need to comply with Council Significance and Engagement Policy.

f) Participation by Māori

There are no specific issues for Maori participation in this decision.

g) Community Views and Preferences

It is expected that tenants will have specific views on the result of the review.

The general public at this point are likely to have a low level of interest, however this would increase if no action was taken with a ratepayer subsidy likely required long-term to fund the service otherwise.

h) Advantages and Disadvantages

The obvious advantage is that work on the project can commence. There are no obvious disadvantages from this option.

Option 2 Reject the Project Charter and make amendments

a) Financial and Resourcing Implications

Unless major amendments are proposed to the Project, the estimated cost of the project should not change.

b) Risk Analysis

As with option one, there are no obvious risks with this option. A potential risk is tenant concern relating to the range of options that the project is legally required to consider as part of the review.

c) Alignment to Project Thrive and Community Outcomes

Unless the review is rejected outright, the review even if amended should support the outcomes of Project Thrive including durable infrastructure and smart thinking.

d) Statutory Responsibilities

The review needs to comply with Section 17a of the Local Government Act 2002. Any changes to the Project Charter needs to ensure compliance with the Act remains. Any significant change will also need to comply with Council Significance and Engagement Policy.

e) Consistency with Policies and Plans

Completing the project will achieve Goal Four of Councils Housing Strategic Framework.

f) Participation by Māori

There are no specific issues for Maori participation in this decision.

g) Community Views and Preferences

Again, it is expected that tenants will have specific views on the result of the review. The general public at this point are likely to have a low level of interest, however this would increase if no action was taken with a ratepayer subsidy likely required long-term to fund the service otherwise. This option is not materially different in relation to community views and preferences to option one.

h) Advantages and Disadvantages

There are no obvious advantages or disadvantages from this option.

Recommended Option

This report recommends option one - adopt the Project Charter for addressing the matter.

NEXT STEPS

Upon the Community Development Committee adopting the recommendation, a project start up meeting will be established.

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a) That the Community Development Committee recommend to Council that the Project Charter for the Section 17a Review of Retirement Housing be adopted.

Community Development Committee Meeting Agenda 15 August 2019

5.5 Adoption of Libraries Strategic Framework

File Number: COU1-1411

Author: Doug Tate, Group Manager Customer and Community Partnerships

Authoriser: Monique Davidson, Chief Executive

Attachments: 1. Libraries Strategic Framework: 2019 - 2024 ⇩

PURPOSE

The matter for consideration by the Council is to adopt the Libraries Strategic Framework.

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a) That the Community Development Committee recommends to Council to adopt the Libraries Strategic Framework 2019 – 2024.


compliance
Significance	This matter is assessed as being of some importance
Options	This report identifies and assesses the following reasonably practicable options for addressing the matter: 1. Adopt the Libraries Strategic Framework 2. Reject the Libraries Strategic Framework and recommend changes.
Affected persons	The persons who are affected by or interested in this matter are users of the service – current and future.
Recommendation	This report recommends option one for addressing the matter.
Long-Term Plan / Annual Plan Implications	No
Significant Policy and Plan Inconsistencies	No

BACKGROUND

Currently Council has no strategic direction for its library services, with no guiding strategic document being in place in the last 20 years.

In late 2018, Council workshopped the future of its library services considering international and national best practice and emerging themes and practices.

In the development of the Libraries Strategic Framework, ideas from staff and key groups involved in the Community Well-being Strategy have been incorporated. How libraries also support other parts of the organisation have also been considered in the development of the Strategic Framework.

The strategy has a vision of ‘Connecting Minds, Creating Futures’ – recognising that collectively through the power of community, we have the ability to create futures – Together we thrive!

The vision is supported by four goals with 11 result areas. A number of initiatives are identified to support the achievement of the result areas. These initiatives help to refine and clearly articulate the role of libraries in delivering on the regional and local aspirations of the community.

The Libraries Strategic Framework provides a structured process for Council to clearly determine the future aspirations of the library services.

SIGNIFICANCE AND ENGAGEMENT

In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as of some importance.

OPTIONS

Two possible options for consideration by Council include:

Option 1 Adopt the Libraries Strategic Framework

a) Financial and Resourcing Implications

b) Risk Analysis

2. There are no obvious risks from this option.

c) Alignment to Project Thrive and Community Outcomes

The adoption of this Libraries Strategic Framework supports the outcomes of project Thrive, including supporting a proud and prosperous district.

d) Statutory Responsibilities

There are no statutory responsibilities in this decision.

e) Consistency with Policies and Plans

The Libraries Strategic Framework sets out to support the achievement of the 2018-2028 Long Term Measures for Library services. It also supports the outcomes of the Environmental and Sustainability Strategy and the Housing Strategic Framework.

f) Participation by Māori

Initial discussions have been held with Taiwhenua. The Strategic Framework sets out opportunities to liaise with Te Taiwhenua o Tamatea.

g) Community Views and Preferences

The strategic framework has been developed with community views and preferences, including incorporating aspirations of the working groups of the community well-being strategy.

h) Advantages and Disadvantages

The advantages of this option is that is provides a clear way forward for the Library Service. There are no clear disadvantages from this option.

Option 2 Reject the Libraries Strategic Framework and recommend changes

a) Financial and Resourcing Implications

Rejecting the Libraries Strategic Framework outright will not incur any new financial costs. Additional resource time will be expended making changes if these are desired.

b) Risk Analysis

5. There are no obvious risks with this option, other than support for the existing strategic initiatives already being established within the community.

c) Alignment to Project Thrive and Community Outcomes

Rejecting the Libraries Strategic Framework outright does not support the outcomes of Project Thrive.

d) Statutory Responsibilities

There are no statutory responsibilities in this decision.

e) Consistency with Policies and Plans

Not adopting the Libraries Strategic Framework outright, does not support the achievement of the Long Term Plan measures.

f) Participation by Māori

Initial discussions have been held with Taiwhenua. The Strategic Framework sets out opportunities to further engage with Te Taiwhenua o Tamatea. If major change to the framework occurs, a forum for further engagement with Taiwhenua should occur again.

g) Community Views and Preferences

Community views were incorporated in the development of the Draft Strategic Framework. It is unclear what community views maybe if the strategy was rejected outright, however if major change was proposed, engagement should recommence.

h) Advantages and Disadvantages

There are no clear advantages with this option. Once disadvantage is that rejecting the framework outright, does not provide any strategic clarity for the service in the shorter term.

Recommended Option

This report recommends option one – adopting the Libraries Strategic Framework for addressing the matter.

NEXT STEPS

Should the Libraries Strategic Framework be adopted, Officers will then prepare the Libraries Strategic Framework to inclusion into business as usual processes.

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a) That the Community Development Committee recommends to Council to adopt the Libraries Strategic Framework 2019 – 2024.

*Name of Meeting:*	CHB Positive Ageing
*Date:*	Tuesday 4^th June 2019
*Time:*	10.30am – 11.50am
*Venue*	Pakeke Centre, Waipukurau
*In Attendance*	Christine Renata (CHBDC), Faith Kaufman, Mike Finucane (FENZ) Etu Araipu (Grey Power),Jeanette Birdsall (Pakeke), Tracy Ivamy (Woburn), Christeve le Geyt (TToH), Debbie Sullivan, Amy – student (Brain Injury HB)
*Apologies*	Makere Nepe-Apatu-Thorstenson (TToH), Terry Kingston, Sally Phelps (ACC)

*Name of Meeting:*	CHB Positive Ageing
*Date:*	Tuesday 23rd July 2019
*Time:*	10.30am – 11.35am
*Venue*	TToH Waipukurau Branch, Waipukurau
*In Attendance*	Christine Renata (CHBDC), Faith Kaufman, Mike Finucane (FENZ) Etu Araipu (Grey Power),Jeanette Birdsall (Pakeke), Makere Nepe-Apatu-Thorstenson (TToH), Terry Kingston, Brenda Horvath (Work & income), Mary Ralph (Age Concern) Guest: Hary Robinson (Central Hawkes Bay District Council)
*Apologies*	Sally Phelps (ACC) ,Christeve le Geyt (TToH), Sandy Ridley (HBDHB), Debbie Sullivan (HB Brain Injury Trust), Tracy Ivamy (Woburn Home)