I hereby give notice that a Meeting of Council will be held on:

 

Date:

Wednesday, 10 April 2019

Time:

9.00am

Location:

Council Chamber

28-32 Ruataniwha Street

Waipawa

 

AGENDA

 

 

Council Meeting

10 April 2019

 

Our vision for Central Hawke’s Bay is a proud and prosperous district made up of strong communities and connected people who respect and protect our environment and celebrate our beautiful part of New Zealand.

Monique Davidson

Chief Executive

 


Council Meeting Agenda                                                                                                   10 April 2019

Order Of Business

1          Prayer. 3

2          Apologies. 3

3          Declarations of Conflicts of Interest 3

4          Standing Orders. 3

5          Confirmation of Minutes. 3

6          Reports from Committees. 19

6.1            Minutes of the Finance and Planning Committee Meeting held on 28 March 2019. 19

6.2            Minutes of the Risk and Audit Committee Meeting held on 28 March 2019. 27

6.3            Minutes of the Environment and Regulatory Committee Meeting held on 28 March 2019  31

6.4            Minutes of the Community Development Committee Meeting held on 28 March 2019. 35

7          Report Section. 41

7.1            Adoption of Non-Rateable Income Funding Strategic Framework. 41

7.2            Adoption of Animal Control Fees and Charges 2019/20. 47

7.3            Adoption of the Delegations Register 53

7.4            Section 17a Programme. 137

7.5            Use of the Common Seal 141

8          Chief Executive Report 144

8.1            Chief Executive Report 144

9          Public Excluded Business. 177

9.1            District Plan - Adoption of Natural Environment Chapter 177

9.2            Procurement Plan - Otane Alternate Water Supply. 177

10       Date of Next Meeting. 178

11       Time of Closure. 178

 

 


1            Prayer

“We dedicate ourselves to the service of the District of

Central Hawke’s Bay/Tamatea and its people.

We ask for God’s help

to listen to all

to serve all

and to lead wisely.

Amen.”

2            Apologies

3            Declarations of Conflicts of Interest

4            Standing Orders

RECOMMENDATION

THAT the following standing orders are suspended for the duration of the meeting:

20.2 Time limits on speakers

20.5 Members may speak only once

20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

 

5            Confirmation of Minutes

Ordinary Council Meeting - 28 February 2019


Council Meeting Agenda                                                                                                   10 April 2019

   MINUTES OF Central Hawkes Bay District Council
Council Meeting
HELD AT THE
Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON
Thursday, 28 February 2019 AT 9.00am

 

PRESENT:              Mayor Alex Walker

Cr Ian Sharp (Deputy Mayor)

Cr Shelley Burne-Field

Cr Kelly Annand

Cr Tim Aitken

Cr Tim Chote

Cr Gerard Minehan

Cr Brent Muggeridge

Cr David Tennent

IN ATTENDANCE: Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Shawn McKinley (Land Transport Manager)

Bronda Smith (Group Manager, Corporate Support and Services)

Doug Tate (Group Manager, Customer and Community Partnerships)

Nicola Bousfield (People and CapabIlity Manager)

Lisa Harrison (Organisation Transformation Lead)

Leigh Collecutt (Governance and Support Officer)

 

1            Prayer

 

2            Apologies

 

 

RESOLVED

 

Moved:       Cr Kelly Annand

Seconded:  Cr Tim Aitken

 

Dr Roger Maaka an apology due to commitments with the Ngaruroro Water Conservation Order Tribunal.

 

CARRIED

 

 

3            Declarations of Conflicts of Interest

None

4            Standing Orders

Resolved:  19.1

Moved:       Cr Ian Sharp

Seconded:  Cr Gerard Minehan

THAT

1.   The following standing orders are suspended for the duration of the meeting:

·   20.2 Time limits on speakers

·   20.5 Members may speak only once

·   20.6 Limits on number of speakers

2.   21.4 Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

 

 

 

Carried

 

Mayoral Report

Resolved:  19.2

Moved:       Cr Ian Sharp

Seconded:  Cr David Tennent

That the Mayor’s report be received.

 

Carried

 

5            Confirmation of Minutes

Resolved:  19.3

Moved:       Cr Tim Chote

Seconded:  Cr Gerard Minehan

That the minutes of the Ordinary Council Meeting held on 13 December 2018 as circulated, be confirmed as true and correct.

 

Carried

 

 

6            Local Government Act Compliance – Planning, Decision Making and Accountability

Council is required to make decisions in accordance with the requirements of Part 6 Subpart 1 of the Local Government Act 2002.

Resolved:  19.4

Moved:       Mayor Alex Walker

Seconded:  Cr Ian Sharp

THAT Council has read the reports associated with items  8.1 to 10.2 and considers in its discretion under Section 79(1)(a) that sufficient consultation has taken place in addition to the Councillors knowledge of the items to meet the requirements of Section 82(3) in such a manner that it is appropriate for decisions to be made during the course of this meeting.

Motion

Moved:       Mayor Alex Walker

Seconded:  Cr Ian Sharp

That item 6 Local Government Act Compliance – Planning, Decision Making and Accountability be removed from all Council agendas going forward.

 

 

Carried

 

 

7            Reports from Committees

7.1         Minutes of the Finance and Planning Committee Meeting held on 14 February 2019

Resolved:  19.5

Moved:       Cr Brent Muggeridge

Seconded:  Cr Kelly Annand

1. That the minutes of the meeting of the Finance and Planning Committee held on 14 February 2019 be received.

Carried

 

 

7.2         Minutes of the Community Development Committee Meeting held on 14 February 2019

Resolved:  19.6

Moved:       Cr Kelly Annand

Seconded:  Cr Tim Aitken

1. That the minutes of the meeting of the Community Development Committee held on 14 February 2019 be received.

Carried

 

 

 

7.3         Minutes of the Environment and Regulatory Committee Meeting held on 14 February 2019

Resolved:  19.7

Moved:       Cr David Tennent

Seconded:  Cr Brent Muggeridge

1. That the minutes of the meeting of the Environment and Regulatory Committee held on 14 February 2019 be received.

Carried

 

7.3.1      Adoption of Draft Environmental and Sustainability Strategy for Consultation

Resolved:  19.8

Moved:       Cr Kelly Annand

Seconded:  Cr David Tennent

 

That having considered all matters raised in the report:

a)   That the Environment and Regulatory Committee recommends to Council the modified Draft Environmental and Sustainability Strategy for public consultation, to be included in the Draft Annual Plan 2019/20.   

 

Carried

 

 

 

8            Report Section

8.1         Adoption of the Annual Plan 2019/20 Consultation Document and Supporting Information

PURPOSE

The matter for consideration by the Council is the adoption of the Annual Report 2019/20 Consultation Document and the Supporting Information and the Consultation Approach.

 

Resolved:  19.9

Moved:       Cr Tim Chote

Seconded:  Cr Ian Sharp

That having considered all matters raised in the report:

a)   Adopt the Draft Revenue and Financing Policy and Statement of Proposal in accordance with section 102(1) of the Local Government Act 2002.

 

 

 

Carried

·    Cr Chote and Cr Sharp both spoke in support of the recommendation, indicating that the policy allows for a better balance of rates take across the district.

 

Resolved:  19.10

Moved:       Cr Tim Aitken

Seconded:  Cr Gerard Minehan

b)   Adopt the CHBDC Rural Ward Fund Investment Commercial Structuring Discussion Paper to support the consultation process in accordance with section 95A of the Local Government Act 2002

Carried

·    Cr Aitken asked whether Council should have representation within Water Holdings CHB Ltd.  Advice was received from officers that any refinement to conditions in the discussion document should be guided by community feedback and should not be modified at this time.

·    Cr Tennent indicated that the discussion document outlined several important conditions for any potential payments from Council, and requested that these are emphasised in any community communications. 

·    Cr Aitken spoke about water storage being an issue across the district, not only for rural members of the community.

·    Cr Minehan highlighted the importance that any proposals needed to take all of Hawke’s Bay into account and that it was not an issue confined only to the Central Hawke’s Bay District.

·    Cr Burne-Field highlighted that the recommendation was about a discussion paper going out for consultation and indicated that it was a good opportunity for the community to have its say about what the outcome should be.

·    Cr Muggeridge indicated the importance of communicating throughout the process that Water Holdings CHB Ltd would only be allocated funding on the basis of meeting milestones.

·    Cr Sharp raised his support for consultation, and clarified that the proposal is not the same as the previous Ruataniwha Dam proposal.

·    Mayor Walker spoke in support of the recommendation and highlighted that by removing politics from the process of developing options relating to water storage, it empowered the community and provides an opportunity to participate which it has not had previously.

·    Cr Aitken reiterated that any payments would be coming from Rural Ward Funds which would not trigger any kind of rates increase.

 

 

 

Resolved:  19.11

Moved:       Cr Tim Aitken

Seconded:  Cr Brent Muggeridge

c)   Adopt the Supporting Information for the Annual Plan 2019/20 to support the consultation process in accordance with section 95A of the Local Government Act 2002

d)   Adopt the Consultation Document for the Annual Plan 2019/20 to support the consultation process in accordance with section 95A of the Local Government Act 2002.

 

Carried

 

·    Cr Tennent sought clarification about the increase in fees and charges between the Long Term Plan and this year’s Annual Plan.  Officers clarified that there was an approximate 7% increase across the activities to ensure alignment with the Revenue and Financing Policy.

 

·    Cr Minehan sought clarification about how much was proposed to be put aside for iwi engagement in the annual plan.  Officers confirmed the amount of $20,000.

 

·    Cr Burne-Field indicated her support that the fees and charges document was going out for consultation, but that she was against proposed increases for cemetery plot fees, dog fees and retirement housing fees.

 

·    Mayor Walker highlighted that although there has been a rates increase from the Long Term Plan, that this increase is being invested in important projects which will benefit the community.  

 

 

Resolved:  19.12

Moved:       Cr David Tennent

Seconded:  Cr Shelley Burne-Field

e)   Delegate responsibility to the Chief Executive to approve the final edits required to the Supporting Information and Consultation Document in order to finalise the documents for printing and distribution.

f)    That Council approves the public consultation approach for the Annual Plan 2019/20.

Carried

 

·    Cr Tennent raised that the Council wanted to do its utmost to consult with the community on issues and hoped to get good attendance at consultation events and feedback through submissions to enable a balanced view.

 

 

 

 

 

 

 

 

8.2         Proposal to Grant Lease to Otane Arts and Crafts

PURPOSE

The matter for consideration by the Council is to seek their approval both as the Administering Body and under Delegated Authority of the Minister of Conversation of the Otane Old School Reserve, to grant a lease subject to not receiving any sustained objections following community consultation.

 

Resolved:  19.13

Moved:       Cr Tim Chote

Seconded:  Cr Kelly Annand

That having considered all matters raised in the report:

a)         That Council grants a lease to the Otane Art and Crafts Incorporate to occupy a portion of the Otane Old School Reserve, on the Corner of White Road and Higginson Street, legally described as Part Lot 1 Deposited Plan 11995 Block VIII Waipukurau, Otane for a term of ten (10) years with two (2) rights of renewal of five (5) years, subject to not receiving any sustained objections following public consultation, as the administering body of the Reserve;

b)         That Council grants a lease to the Otane Art and Crafts Incorporate to occupy a portion of the Otane Old School Reserve, on the Corner of White Road and Higginson Street, legally described as Part Lot 1 Deposited Plan 11995 Block VIII Waipukurau, Otane for a term of ten (10) years with two (2) rights of renewal of five (5) years, subject to not receiving any sustained objections following public consultation, under delegated Authority from the Minister of Conservation.

 

Amendment

Moved:       Cr Shelley Burne-Field

Seconded:  Cr Gerard Minehan

That the lease amount is capped at one dollar per year.

 

In Favour:       Crs Shelley Burne-Field and Gerard Minehan

Against:           Crs Alex Walker, Ian Sharp, Kelly Annand, Tim Aitken, Tim Chote, Brent Muggeridge and David Tennent

lost 2/7

Motion

Moved:       Mayor Alex Walker

Seconded:  Cr Kelly Annand

That a draft community lease policy comes back to Council for consideration.

 

 

Carried

 

·    Cr Chote raised his support to grant the lease because the Otane Arts and Crafts Society is an important community asset.

 

·    Cr Burne-Field sought an amendment to the recommendation to ensure that the annual lease fee was capped at one dollar, rather than be raised to the $504 amount indicated in the report.

 

·    Councillors discussed that without clear policy direction in place, that it was difficult to set amounts for leases, however noted that in this case officers had worked with the society on the terms of the lease, including the annual charge.

 

 

8.3         Proposal to Grant Licence to Occupy - Part of Russell Park

PURPOSE

The matter for consideration by the Council is to seek approval to grant a Licence to Occupy for part of Russell Park for the purposes of operating a Coffee cart, both as the Administering Body and under Delegated Authority of the Minister of Conversation, subject to not receiving any sustained objections following community consultation.

 

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a)         That Council grants a licence to occupy for the purpose of operating a coffee on part of Russell Park, River Terrace, legally comprised of Lot 2 Deposited Plan 17698, Section 58 Survey Office Plan 8507 and Lot 1 Deposited Plan 8652 Waipukurau for a maximum term of five (5) years, subject to not receiving any sustained objections following public consultation, as the administering body of the Reserve;

b)         That Council grants a licence to occupy for the purpose of operating a coffee on part of Russell Park, River Terrace, legally comprised of Lot 2 Deposited Plan 17698, Section 58 Survey Office Plan 8507 and Lot 1 Deposited Plan 8652 Waipukurau for a maximum term of five (5) years, subject to not receiving any sustained objections following public consultation, under delegated Authority from the Minister of Conservation;

In Favour:       Crs Alex Walker, Ian Sharp, Kelly Annand, Tim Aitken, Tim Chote, Gerard Minehan, Brent Muggeridge and David Tennent

Against:           Cr Shelley Burne-Field

carried 8/1

 

 

 

 

·    Councillors discussed whether the resolution would limit potential vendors on Russell Park to only Coffee Cart providers.  It was confirmed that it would not and that potential vendors would be explored through expression of interest.

·    Cr Sharp sought clarity on whether the resolution would prevent charities from operating in the park.  It was confirmed that it would not restrict other activities.

·    Cr Burne-Field expressed concern about a 5 year license to occupy.  Officers clarified that this was a maximum term but would be set by negotiations, acknowledging that a minimum term may be needed by potential vendors.

·    Cr Burne-Field voted against motion, due to the cost of working through an expressions of interest process outweighing the benefit of doing so.

·    Cr Sharp raised his support for the process being followed in absence of a policy.

·    Cr Annand asked where reserve management plans fit in.  Mrs Davidson indicated that this was a large piece of work which had been identified and officers would likely be seeking funding from Council through the next Long Term Plan process.

 

 

Meeting was suspended at 10.18am

Meeting reconvened  at 10.30am

 

 

 

 

8.4         December 2018 Flood Event Funding Request

PURPOSE

The matter for consideration by the Council is the approval of the use of up to $400,000 from the adverse events fund to support Councils contribution to the costs of repairing the December storm damage.

 

Resolved:  19.14

Moved:       Cr Tim Aitken

Seconded:  Cr Gerard Minehan

That having considered all matters raised in the report:

      a)          That Council approve the use of up to $400,000 from the Adverse Events Fund to              support Councils contribution to the costs of repairing December storm damage.

 

b)          That Council delegate authority to the Chief Executive to expedite the procurement of services to support repair works.

 

c)          That Council strongly urges NZTA and the Ministry of Transport to extend    timeframes in which emergency work is to be completed.

 

 

 

Carried

 

·    Cr Annand sought clarification on how the Adverse Events Fund could be replenished.  Officers confirmed that this would be raised through a recommendation to Council during the Annual Plan process.

·    Councillors discussed the Catastrophic Events Fund.  Cr Sharp provided clarification that the fund is for all infrastructure in a big event such as an earthquake, not only for land transport matters.

·    Cr Minehan and Cr Aitken raised concerns with the 30th June deadline.  Cr Aitken asked officers to lobby to NZTA to extend this timeframe.

 

 

 

8.5         Adoption of Footpath Policy

PURPOSE

The matter for consideration by the Council is the adoption of the New Footpath Policy.

 

Resolved:  19.15

Moved:       Cr Kelly Annand

Seconded:  Cr Gerard Minehan

That having considered all matters raised in the report:

a)         Council adopt the amended Footpath Construction Policy.

 

Carried

 

 

·    Cr Annand sought clarification on how areas of interest were identified and sought an addition to the policy outlining Council’s commitment to hearing community views on priorities. 

·    Cr Burne-Field sought clarification about whether the weighting included criteria around population density or income deprivation.  It was confirmed that the weighting considered the number of pedestrian movements.

 

 

 

 

 

 



 

8.6         Order of Candidate Names on Voting Documents for 2019 Election

PURPOSE

The matter for consideration by the Council is to obtain a decision on the order of candidate names on voting documents for the 2019 Local Body Elections.

 

Resolved:  19.16

Moved:       Cr David Tennent

Seconded:  Cr Gerard Minehan

That having considered all matters raised in the report:

a)   That Council resolve to order candidate names by random order on voting papers for the 2019 Local Body Elections.

 

Carried

 

9            Chief Executive Report

9.1         Chief Executive - Six Week Organisation Report

PURPOSE

The purpose of this report is to present to Council, the six weekly organisation report for December/January.

 

Resolved:  19.17

Moved:       Cr Gerard Minehan

Seconded:  Cr Brent Muggeridge

That, having considered all matters raised in the report, the report be noted.

Carried

 

 

10          Public Excluded Business

 

RESOLUTION TO EXCLUDE THE PUBLIC

Resolved:  19.18

Moved:       Cr David Tennent

Seconded:  Cr Tim Aitken

 

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

10.1 - Procurement Plan - Waipawa Trunk Sewer Main Renewal

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.2 - Extension of Maintenance and Re-seal Contracts

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.3 - Supplier Recommendation Water Treatment Plan Project - Porangahau and Takapau

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

 

Carried

 

 

Resolved:  19.19

Moved:       Cr Tim Aitken

Seconded:  Cr Tim Chote

That Council moves out of Closed Council into Open Council.

 

Carried

 

 

 

 

 

 

 

11          Date of Next Meeting

Resolved:  19.20

Moved:       Cr David Tennent

Seconded:  Cr Tim Aitken

THAT the next meeting of the Central Hawke's Bay District Council be held on 10 April 2019.

Carried

 

12          Time of Closure

 

The Meeting closed at 11.34am.

 

The minutes of this meeting were confirmed at the Council Meeting held on 11 April 2019.

 

...................................................

CHAIRPERSON


Council Meeting Agenda                                                                                                   10 April 2019

 


Council Meeting Agenda                                                                                                   10 April 2019

6            Reports from Committees

6.1         Minutes of the Finance and Planning Committee Meeting held on 28 March 2019

File Number:           COU1-1400

Author:                    Leigh Collecutt, Governance and Support Officer

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       Minutes of the Finance and Planning Committee Meeting held on 28 March 2019   

 

 

Recommendation

1.       That the minutes of the meeting of the Finance and Planning Committee held on 28 March 2019 be received.

 

The Committee refers the following recommendations to Council:

6.1.2      Adoption of the Rating Review Scope and Timing

RECOMMENDATION

 

That having considered all matters raised in the report:

a)         That the Rating Review Scope and timing be adopted.

 

6.1.3      Draft Dust Suppression Policy

RECOMMENDATION

 

That having considered all matters raised in the report:

a)         The Finance and Planning Committee adopt the Draft Dust Suppression Policy as amended.

 

The amendment being to the funding section of the Dust Supression guidelines to say:

 

Council will consider its own contribution to funding in light of funds available, the criteria above being met and where external funding is available.

 

 

 

 

 


Finance and Planning Committee Meeting Minutes                                                      28 March 2019

   MINUTES OF Central HAwkes Bay District Council
Finance and Planning Committee Meeting
HELD AT THE Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 28 March 2019 AT the conclusion of the public forum which commences at 9.00am

 

PRESENT:              Cr Ian Sharp (Deputy Mayor)

                                 Mayor Alex Walker

Cr Tim Aitken

Cr Kelly Annand

Cr Tim Chote

Cr Gerard Minehan

Cr Brent Muggeridge

Cr David Tennent

Cr Roger Maaka

IN ATTENDANCE: Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Monique Davidson (CEO)

Bronda Smith (Group Manager, Corporate Support and Services)

Doug Tate (Group Manager, Customer and Community Partnerships)

Nicola Bousfield (People and Capability Manager)

Lisa Harrison (Organisation Transformation Lead)

Leigh Collecutt (Governance and Support Officer)

1            Apologies

Committee resolution

Moved: Cr Kelly Annand

Seconded: Cr Brent Muggeridge

That Cr Shelley-Burne-Field is tabled as an apology for the meeting.

 

Carried

 

2            Declarations of Conflicts of Interest

 

3            Standing Orders

Committee Resolution  

Moved:       Cr David Tennent

Seconded:  Mayor Alex Walker

THAT the following standing orders are suspended for the duration of the meeting:

·      20.2 Time limits on speakers

·      20.5 Members may speak only once

·      20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner

Carried

 

4            Confirmation of Minutes

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Mayor Alex Walker

That the minutes of the Finance and Planning Committee Meeting held on 14 February 2019 as circulated, be confirmed as true and correct.

 

Carried

 

 

5            Report Section

5.1         Finance and Planning Committee - Work Programme Update

PURPOSE

The purpose of this report is to provide an update to the Finance and Planning Committee on the key priorities as identified in the Terms of Reference and work programme for the committee.

 

Committee Resolution  

Moved:       Cr Kelly Annand

Seconded:  Cr Tim Aitken

That, having considered all matters raised in the report, the report be noted.

 Carried

 

 

5.2         Adoption of the Rating Review Scope and Timing

PURPOSE

The matter for consideration by the Council is the adoption of the Rating Review Scope and Timeline

 

Committee Resolution  

Moved:       Cr Tim Chote

Seconded:  Cr Kelly Annand

That having considered all matters raised in the report:

a)            That the Rating Review Scope and timing be adopted.

 

Carried

 

·         Mayor Walker sought clarification on how the review aligned with the Council’s forward budget planning considering ongoing obligations around the cost of wastewater.  Officers confirmed that once funding options have been determined, that this would inform a potential amendment to the Long Term Plan through the Annual Plan process for the 2020/2021 financial year.

·         Cr Annand sought advice around when officers would consult with the community on the review.  Officers spoke about the pecuniary interest a number of parties would have in the review which meant it was necessary to seek independent advice.

·         Cr Aitken sought clarification about the impact that the external funding strategy might have on the rates review.  Officers clarified that the Non Rateable Funding Framework would need to be considered as part of the rates review, given that it would have an impact on revenue.

·         Mayor Walker asked about future opportunities for reports regarding the review to come to Council to allow public debate to take place.

·         Cr Tennent raised concern about work involved in doing a review well, given other ambitious projects the Council is currently undertaking.

·         Cr Minehan agreed that going ahead with the review would demonstrate the Council’s commitment to creating revenue for vital infrastructure.

 

 

 

5.3         Draft Dust Suppression Policy

PURPOSE

The matter for consideration by the Council is the adoption of the draft Dust Suppression Policy.

 

Committee Resolution  

Moved:       Mayor Alex Walker

Seconded:  Cr David Tennent

That having considered all matters raised in the report:

a)         The Finance and Planning Committee adopt the Draft Dust Suppression Policy as amended.

 

Amendment

Moved:       Mayor Alex Walker

Seconded:  Cr David Tennent

That a change is made to the funding section of the guidelines to say:

Council will consider its own contribution to funding in light of funds available, the criteria above being met and where external funding is available.

 

Carried

 

 

·         Mayor Walker sought an amendment to the recommendation to ensure that there was clarity in the guidelines around the point at which Council would consider funding and that this amended wording was included as an additional part of the Dust Suppression Policy.

·         Cr Sharp asked that there was clear guidance for the community about the policy’s intentions by adding a note at the beginning of the policy document.

 

 

 

5.4         Land Transport Programme Update

PURPOSE

The purpose of this report is to provide the Finance and Planning Committee with an update on the Land Transport Capital and Maintenance programmes.

 

Recommendation

That, having considered all matters raised in the report, the report be noted.

 

·         Cr Minehan sought clarification about what work was being done in the Land Transport space around schools.  Officers confirmed that they were working with schools on safety plans specific to their respective areas to ensure that their needs are met.

·         Cr Annand requested that road policing staff were included in these discussions.

·         Cr Annand also sought that Council was provided with information about the regional transport programme to be able to keep the community informed.  Mayor Walker confirmed  her position as the Council’s representative on the regional transport working group and agreed to circulate information to Councillors on a regular basis.

 

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution  

Moved:       Cr Tim Aitken

Seconded:  Cr Kelly Annand

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.1 - Public Excluded  Minutes of the District Plan Subcommittee

s7(2)(c)(ii) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

 

Carried

 

 

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Cr David Tennent

That Council moves out of Closed Council into Open Council.

Carried

 

 

6            Date of Next Meeting

Committee Resolution  

Moved:       Cr Tim Aitken

Seconded:  Cr Kelly Annand

THAT the next meeting of the Finance and Planning Committee be held on 15 August 2019.

Carried

 

7            Time of Closure

 

The Meeting closed at 10.20am

 

The minutes of this meeting were confirmed at the Finance and Planning Committee Meeting held on 15 August 2019.

 

...................................................

CHAIRPERSON

 

 


Council Meeting Agenda                                                                                                   10 April 2019

6.2         Minutes of the Risk and Audit Committee Meeting held on 28 March 2019

File Number:           COU1-1400

Author:                    Leigh Collecutt, Governance and Support Officer

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       Minutes of the Risk and Audit Committee Meeting held on 28 March 2019   

 

 

Recommendation

1.       That the minutes of the meeting of the Risk and Audit Committee held on 28 March 2019 be received.

 

 

 


Risk and Audit Committee Meeting Minutes                                                                  28 March 2019

   MINUTES OF Central HAwkes Bay District Council
Risk and Audit Committee Meeting
HELD AT THE Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 28 March 2019 AT the conclusion of the Finance and Planning meeting

 

PRESENT:              Cr Tim Aitken

                                 Mayor Alex Walker

Cr Gerard Minehan

Cr Brent Muggeridge

Cr David Tennent

Cr Roger Maaka

IN ATTENDANCE: Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Monique Davidson (CEO)

Bronda Smith (Group Manager, Corporate Support and Services)

Doug Tate (Group Manager, Customer and Community Partnerships)

Nicola Bousfield (People and Capability Manager)

Lisa Harrison (Organisation Transformation Lead)

Leigh Collecutt (Governance and Support Officer)

 

1            Apologies

None

2            Declarations of Conflicts of Interest

None

3            Standing Orders

Committee Resolution  

Moved:       Mayor Alex Walker

Seconded:  Cr Gerard Minehan

THAT the following standing orders are suspended for the duration of the meeting:

·      20.2 Time limits on speakers

·      20.5 Members may speak only once

·      20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

Carried

 

 


 

 

4            Confirmation of Minutes

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Cr Brent Muggeridge

That the minutes of the Risk and Audit Committee Meeting held on 14 February 2019 as circulated, be confirmed as true and correct.

 

Carried

 

 

5            Report Section

5.1         Risk and Audit Update

PURPOSE

The purpose of this report is to update the Committee of Risk and Audit activities for monitoring and review purposes.

 

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Mayor Alex Walker

That, having considered all matters raised in the report, the report be noted.

 

Carried

 

5.2         Adoption of the Governance Risk Register and Risk Reporting

PURPOSE

The purpose of this report is to consider and adopt the Corporate Risk Register and Risk Reporting to the Risk and Audit Committee

 

Committee Resolution  

Moved:       Cr Tim Aitken

Seconded:  Cr Gerard Minehan

That having considered all matters raised in the report:

a)         The Governance Risk Register and Risk Reporting be adopted.

Carried

·         Cr Tennent asked whether consideration needed to be given to include potential building defects in the Governance Risk Register.  It was confirmed that there would be other mechanisms in place to operationally manage this risk outside of this register, including using producer statements for Building Consents

·         Cr Minehan highlighted that this register was a good way for risks to be proactively identified at an early stage.

 

5.3         Safety & Wellbeing Update

PURPOSE

The purpose of this report is to update the Risk & Audit Committee on Council’s Safety and Wellbeing activities, as well as the reported incidents and near misses for Council employees and strategic contracted partners.

 

Committee Resolution  

Moved:       Cr Tim Aitken

Seconded:  Cr Gerard Minehan

That, having considered all matters raised in the report, the report be noted.

Carried

 

 

6            Date of Next Meeting

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Cr Tim Aitken

THAT the next meeting of the Risk and Audit Committee be held on 15 August 2019.

Carried

 

7            Time of Closure

 

The Meeting closed at 11.00am.

 

The minutes of this meeting were confirmed at the Risk and Audit Committee Meeting held on 15 August 2019.

 

...................................................

CHAIRPERSON

 

 


Council Meeting Agenda                                                                                                   10 April 2019

6.3         Minutes of the Environment and Regulatory Committee Meeting held on 28 March 2019

File Number:           COU1-1400

Author:                    Leigh Collecutt, Governance and Support Officer

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       Minutes of the Environment and Regulatory Committee Meeting held on 28 March 2019   

 

 

Recommendation

1.       That the minutes of the meeting of the Environment and Regulatory Committee held on 28 March 2019 be received.

 

 

 


Environment and Regulatory Committee Meeting Minutes                                           28 March 2019

   MINUTES OF Central HAwkes Bay District Council
Environment and Regulatory Committee Meeting
HELD AT THE Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 28 March 2019 AT at the conclusion of the Risk and Audit meeting

 

PRESENT:              Cr David Tennent

                                 Mayor Alex Walker

Cr Ian Sharp (Deputy Mayor)

Cr Tim Chote

Cr Brent Muggeridge

Cr Roger Maaka

 

IN ATTENDANCE: Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Monique Davidson (CEO)

Bronda Smith (Group Manager, Corporate Support and Services)

Doug Tate (Group Manager, Customer and Community Partnerships)

Nicola Bousfield (People and Capability Manager)

Lisa Harrison (Organisation Transformation Lead)

Leigh Collecutt (Governance and Support Officer)

 

1            Apologies

None

2            Declarations of Conflicts of Interest

None

3            Standing Orders

Committee Resolution  

Moved:       Cr Ian Sharp

Seconded:  Mayor Alex Walker

THAT the following standing orders are suspended for the duration of the meeting:

·      20.2 Time limits on speakers

·      20.5 Members may speak only once

·      20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

 

Carried

 

4            Confirmation of Minutes

Committee Resolution  

Moved:       Cr Ian Sharp

Seconded:  Mayor Alex Walker

That the minutes of the Environment and Regulatory Committee Meeting held on 14 February 2019 as circulated, be confirmed as true and correct.

Carried

 

 

5            Report Section

5.1         Environment and Regulatory Committee Update

PURPOSE

The purpose of this report is to provide the Environment and Regulatory Committee with information on key activities that fit within the Committee’s terms of reference.

 

Committee Resolution  

Moved:       Cr Brent Muggeridge

Seconded:  Cr Ian Sharp

That, having considered all matters raised in the report, the report be noted.

Carried

 

 The following items were discussed as part of the Environment and Regulatory Committee update:

·         3 Waters Review

·         Waste Water

·         Drinking Water

·         Storm Water

·         Environmental Strategy

·         Leachate to Land

·         Buildings and Consents

·         Big Water Story Programme Update

 

·         Mayor Walker asked for consideration around the risk assessment for water safety. Officers determined that the current assessment was reasonable on the basis of current work being undertaken as well as current regulations, however noted that this would be monitored.

 

·         Cr Sharp asked about timing to cap the closed cell at the landfill with the intention to seek Regional Council consent to put leachate to land. It was confirmed that consent process has started and that the Regional Council would be undertaking a site visit on 9th April.

 

·         Cr Muggeridge how a regional approach to managing water might affect the Big Water Story and potential contracts.  Given the current procurement processes in place, it was identified that this would be discussed in a Council workshop later in the day.

 

·         Mayor Walker requested that the Big Water Story update report is uploaded to the website for public to be able to access.

 

6            Date of Next Meeting

Committee Resolution  

Moved:       Cr Ian Sharp

Seconded:  Mayor Alex Walker

THAT the next meeting of the Central Hawke's Bay District Council be held on 15 August 2019.

Carried

 

7            Time of Closure

 

The Meeting closed at 11.32am.

 

The minutes of this meeting were confirmed at the Environment and Regulatory Committee Meeting held on 15 August 2019.

 

...................................................

CHAIRPERSON

 

 


Council Meeting Agenda                                                                                                   10 April 2019

6.4         Minutes of the Community Development Committee Meeting held on 28 March 2019

File Number:           COU-1400

Author:                    Leigh Collecutt, Governance and Support Officer

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       Minutes of the Community Development Committee Meeting held on 28 March 2019   

 

 

Recommendation

1.       That the minutes of the meeting of the Community Development Committee held on 28 March 2019 be received.

 

The Committee refers the following recommendations to Council:

6.4.2 Adoption of Housing Strategic Framework

RECOMMENDATION

 

That having considered all matters raised in the report:

a)   That the Housing Strategic Framework is adopted.

 

 

 

 

 

 


Community Development Committee Meeting Minutes                                                28 March 2019

   MINUTES OF Central HAwkes Bay District Council
Community Development Committee Meeting
HELD AT THE Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 28 March 2019 AT the conclusion of the Environment and Regulatory Committee Meeting

 

PRESENT:              Cr Kelly Annand

                                 Mayor Alex Walker

Cr Ian Sharp (Deputy Mayor)

Cr Tim Aitken

Cr Gerard Minehan

Cr Roger Maaka

 

IN ATTENDANCE: Doug Tate (Group Manager, Customer and Community Partnerships)

                                 Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Monique Davidson (CEO)

Bronda Smith (Group Manager, Corporate Support and Services)

Nicola Bousfield (People and Capability Manager)

Lisa Harrison (Organisation Transformation Lead)

Leigh Collecutt (Governance and Support Officer)

1            Apologies

None

2            Declarations of Conflicts of Interest

None

3            Standing Orders

Committee Resolution  

Moved:       Cr Ian Sharp

Seconded:  Cr Tim Aitken

THAT the following standing orders are suspended for the duration of the meeting:

·      20.2 Time limits on speakers

·      20.5 Members may speak only once

·      20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

Carried

 

4            Confirmation of Minutes

Committee Resolution  

Moved:       Mayor Alex Walker

Seconded:  Cr Ian Sharp

That the minutes of the Community Development Committee Meeting held on 14 February 2019 as circulated, be confirmed as true and correct.

 

Carried

 

 

5            Report Section

5.1         Community Development Committee Update

PURPOSE

The purpose of this report is to update the Committee of Community Development on activities for monitoring and review purposes.

 

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Cr Ian Sharp

That, having considered all matters raised in the report, the report be noted.

Carried

 

Items discussed as part of the Community Development Committee Update included:

·         Community Wellbeing Strategy

·         Community Funding

·         Community Housing

·         Economic Development

·         Libraries

 

 

5.2         Adoption of Housing Strategic Framework

PURPOSE

The matter for consideration by the Council is the adoption of the Housing Strategic Framework 2019-29.

 

Committee Resolution  

Moved:       Mayor Alex Walker

Seconded:  Cr Gerard Minehan

That having considered all matters raised in the report:

a)   That the Housing Strategic Framework is adopted.

 

Carried

 

·         Mayor Walker asked whether government agencies were aware of the strategy given their role in providing social housing.  It was confirmed by Cr Annand that there was some high level awareness and that the Council would need to work with Central Government partners to ensure that advocacy for housing in Central Hawke’s Bay happened in the correct way.

 

·         Cr Minehan sought clarification about whether there was a current waiting list for Council retirement housing.  It was confirmed that there were seven people currently on the waiting list.

 

·         Mayor Walker highlighted that the framework is an important step for the social housing gap in Central Hawkes Bay.  It was also highlighted that during the Thrive process, retirement housing was a big concern for the community and that Goal 4 in the framework provided a clear basis for establishing relationships with large scale care providers.

 

5.3         Resolution to apply for funding - Waipawa and Districts Pool

PURPOSE

To seek a resolution to apply for funding from the Eastern and Central Community Trust for the Waipawa and Districts Centennial Memorial Pool project.

 

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Cr Tim Aitken

That, the Council apply to the Eastern and Central Community Trust for $140,000 (excluding GST) for the construction of the Waipawa and Districts Centennial Memorial Pool.

 

Carried

 

6            Date of Next Meeting

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Cr Ian Sharp

 

THAT the next meeting of the Community Development Committee be held on 15 August 2019.

Carried

 

7            Time of Closure

 

The Meeting closed at 11.52am

 

The minutes of this meeting were confirmed at the Community Development Committee Meeting held on 15 August 2019.

 

...................................................

CHAIRPERSON

 

 


Council Meeting Agenda                                                                                                   10 April 2019

7            Report Section

7.1         Adoption of Non-Rateable Income Funding Strategic Framework

File Number:           COU1-1400

Author:                    Monique Davidson, Chief Executive

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       Non-Rateable Income Funding Strategic Framework  

 

PURPOSE

The purpose of this report is for Council to consider the adoption of the Non-rateable Income Funding Framework

 

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a)         That Council adopt the Non-rateable Funding Strategic Framework.

b)         That progress towards achieving the outcomes of the Non-rateable Income Funding Framework be reported to the Finance and Planning Committee as part of the regular work programme updates.

 

 

 

 

compliance

 

Significance

This matter is assessed as being of some importance

Options

This report identifies and assesses the following reasonably practicable options for addressing the matter:

 

1.       That Council adopt the Non-Rateable Income Funding Strategic Framework.

 

2.       That Council not adopt the Non-Rateable Income Funding Strategic Framework.

 

Affected persons

The persons who are affected by or interested in this matter are all residents and ratepayers of Central Hawke’s Bay. It is worth noting that a number of other stakeholders will be required to participate in the Non-Rateable Funding  Strategic Framework

Recommendation

This report recommends option 1 for addressing the matter.

Long-Term Plan /
Annual Plan Implications

The Non-Rateable Income Funding Strategic Framework if successful is likely to require a future Long Term Plan change.

Significant
Policy and Plan Inconsistencies

There are no significant implications for current policies or plans, other than indicating a review of a number of policies and plans are required as part of the implementation of the recommended framework.

EXECUTIVE SUMMARY

Council has recognised the importance of exploring other revenue opportunities to diversify Council’s income base given the high reliance on rates in Central Hawke’s Bay District Council. A draft non-rateable funding strategy has been prepared, with the aim to develop a planned and strategic approach to how as an organisation alternative revenue opportunities are explored.

This report outlines the purpose of the non-rateable income funding strategic framework and provides options for Council to consider.

BACKGROUND

Local government plays an essential role in New Zealands system of government as both a provider of services and a voice for local democracy, and its activities have a huge influence on the day-to-day lives of New Zealanders.

Local government is responsible for providing a wide range of services that enable communities to function effectively. Importantly, local government also provides a range of services such as community development and recreation and sport that support the wellbeing of local communities.

Funding pressures are not unique to just Central Hawke’s Bay District Council, and across Local Government there is a growing recognition of the funding challenges facing the sector. The current government also recognise this and have commissioned a full review into the Funding and Financing of Local Government, which is currently underway. This work is led by the Productivity Commission and has the potential to transform the way in which Local Government is funded. 

Specific to our context Central Hawke’s Bay District Council faces significant funding challenges to meet these requirements. We currently have a strong reliance on both rates and the funding assistance rate via the New Zealand Transport Agency.

Council have requested that the Chief Executive put a focus on increasing non-rateable funding.

The development of the Non-Rateable Income Funding Strategic Framework was a key area of focus of the Finance and Planning Committee.

Under the guidance of the Chair of Finance and Planning Committee a draft framework was developed.

This framework was workshopped with Council on the 14th March 2019. Following feedback from Council, a slightly amended Non-Rateable Income Funding Strategic Framework is now presented for Council consideration.

On adoption of the framework, the Chief Executive will develop an operational work programme that looks to achieve the key initiatives over a three year programme. The work programme will look to prioritise those initiatives that Council have identified as of most importance.

Should Council accept the recommended option, next steps are that progress towards achieving the outcomes of the Non-rateable Funding Framework be reported to the Finance and Planning Committee as part of the regular work programme updates.

SIGNIFICANCE AND ENGAGEMENT

In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as of some importance because of the potential impact this Framework has on diversifying Council's income base to enable less reliance on rates.

OPTIONS

Option 1         That Council adopt the Non-Rateable Income Funding Strategic Framework

a)         Financial and Resourcing Implications

This framework will be implemented over a three year period and will be led and developed on existing resource. Significant reliance will be on input from elected members through the course of reviews of significant policies and plans.

 

b)         Risk Analysis

This options is considered low risk as it aims to strengthen Council’s financial position in diversifying Council’s revenue.

 

c)         Alignment to Project Thrive and Community Outcomes

Council has set a bold vision for Central Hawke’s Bay to Thrive. The key objectives mean a step change in both the way we work and further the work programme the organisation is required to deliver. This of course comes with additional funding pressures. The Non Rating Funding Strategic Framework supports the Council’s objectives outlined in Project Thrive and to deliver on the Community Outcomes included in the Long Term Plan 2018-28. By adopting the framework, it gives clear direction and focus to the Chief Executive to increase non-rateable income.

 

d)         Statutory Responsibilities

There are no specific statutory responsibilities to consider at this stage.

 

e)         Consistency with Policies and Plans

The recommended Non-rateable income funding strategic framework while not specifically signalled in the Long Term Plan 2018-2028 supports Council’s strategic objectives.

 

f)          Participation by Māori

The issue has not been identified as requiring specific engagement with Maori.

 

g)         Community Views and Preferences

Specific community views will be gained via consultation processes on those matters that are considered to trigger significance.

It should be noted that community views would reflect concerns about the increased funding pressures facing local government, and the ongoing impact that has on ratepayers obtained during Project Thrive and the Long Term Plan consultation.

 

h)         Advantages and Disadvantages

The advantage of this options is that clear mandate is given to the Chief Executive via a planned framework that puts focus on increasing non-rateable income.

It should be identified given the national context of a funding and financing review, and a rates review there are a number of moving parts to this conversation.

A potential disadvantage to the adoption of the Non-Rateable Funding Strategic Framework is the additional work that will need to be undertaken by Council over the next three years to see the implementation of the framework.

Option 2         That Council do not adopt the Non-Rateable Income Funding Strategic Framework

 

a)         Financial and Resourcing Implications

If Council does not adopt the Non-Rateable Funding Strategic Framework, resources that were to be focussed on this matter would be redirected to other priorities.

 

b)         Risk Analysis

This option presents a risk that an ad-hoc and unplanned approach to securing non-rateable income is used and that the reliance on rating income continues to be an affordability issue for future Long Term Plans.

This option also presents some risk that insufficient focus is given to this strategic objective.

 

i)          Alignment to Project Thrive and Community Outcomes

Council has set a bold vision for Central Hawke’s Bay to thrive. The key objectives mean a step change in both the way we work and further the work programme the organisation is required to deliver. This of course comes with additional funding pressures – the non-rateable income funding strategy aims to provide a coordinated and planned approach to addressing the need to diversify Council’s income base. If Council do not adopt the recommended options, it weakens the direction and focus given to the Chief Executive to increase non-rateable income.

 

c)         Statutory Responsibilities

There are no specific statutory responsibilities to consider at this stage.

 

 

d)         Consistency with Policies and Plans

This option is not in-consistent with Council’s Policies and Plans.

 

e)         Participation by Māori

The options have not been identified as requiring specific engagement with Maori.

 

f)          Community Views and Preferences

Community views are likely to not support this option given the regular feedback gained about ongoing concerns regarding affordability and increase in costs.

 

g)         Advantages and Disadvantages

If Council do not adopt the recommended options, it weakens the direction and focus given to the Chief Executive to increase non-rateable income and potentially opening the Council to further financial sustainability risk.

The advantage to not adopting the framework is it allows other priorities to be focussed on.

NEXT STEPS

Should Council accept the recommended option, next steps are that progress towards achieving the outcomes of the Non-rateable Funding Strategic Framework be reported to the Finance and Planning Committee as part of the regular work programme updates.

 

 

Recommended Option

That having considered all matters raised in the report:

a)      That Council adopt the Non-rateable Funding Strategic Framework.

b)      That progress towards achieving the outcomes of the Non-rateable Funding Framework be reported to the Finance and Planning Committee as part of the regular work programme updates.

 

 


Council Meeting Agenda                                                                                                     10 April 2019

PDF Creator


Council Meeting Agenda                                                                                                   10 April 2019

7.2         Adoption of Animal Control Fees and Charges 2019/20

File Number:           COU1-1400

Author:                    Doug Tate, Group Manager Customer and Community Partnerships

Authoriser:             Monique Davidson, Chief Executive

Attachments:          Nil

 

PURPOSE

The matter for consideration by the Council is the adoption of the Animal Services Fees and Charges for the 2019/20 year.

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a)         That Council adopt the Animal Services Fees and Charges as set out in Attachment A for the 2019/20 year.

 

 

 

compliance

 

Significance

This matter is assessed as being of some importance

Options

This report identifies and assesses the following reasonably practicable options for addressing the matter:

 

1.       Adopt the recommended Animal Control Fees and Charges

 

2.       Reject or propose new Animal Control Fees and Charges

Affected persons

The persons who are affected by or interested in this matter are primarily owners of registered dogs.

Recommendation

This report recommends option one – adopt the recommended fees and charges for addressing the matter.

Long-Term Plan /
Annual Plan Implications

No

Significant
Policy and Plan Inconsistencies

No

BACKGROUND

Fees for Animal Control are set by the resolution of the Elected Council. This includes the setting of registration and dog control fees under the Dog Control Act 1996. Council is required to publicly notify the fees at least once during the month preceding the commencement of the new registration year.

The intention of adopting fees earlier this current financial year, is that it provides a greater period of time for dog owners to uptake proposed incentivised early-bird fees prior to 1 July 2019.  It also supports dog owners’ legal responsibility to have their dog registered by 1 July each year, rather than using tools such as fines, prosecution or impounding. 

Fees and charges while revenue generating, are one of the management tools Council has to effectively manage an activity.  In this case, a different structure has been applied to fees and charges this year to incentive registration and to support Long Term Plan performance measures set by Council, relating to dog registration numbers that increase over the next three years.  

If dog owners register their dogs by 1 July, as required by the law, the maximum increase they will pay is between 5-10 dollars.  Rural dog owners and gold-card dog owners that register on time, will actually pay less than they do currently. 

The larger increases proposed only take effect after 1 July (end of Early bird) for those that have not registered on time.  This larger increase corresponds to the additional officer time required to repetitively track down those that haven’t paid and uphold legal requirements for dogs to be registered by 1 July each year. 

In conjunction with the proposed fees is a media campaign for registration already in development, which is supported by a new staffing structure.

We are also exploring late this year, a campaign focussed on encouraging registration and microchipping of unregistered dogs.

We are proposing to generate additional $54k of revenue from new fees and charges.  The Revenue and Financing policy for Animal Control sets private funding of 91-95%, with the remainder from public funding. The approval of this recommendation will see the private good achieved in accordance with Council’s Revenue and Financing policy.

 

SIGNIFICANCE AND ENGAGEMENT

In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as of some importance because its largely only affects owners of registered dogs.

OPTIONS

Option 1         Adopt the recommended Animal Services Fees and Charges

a)         Financial and Resourcing Implications

Adopting the fees and charges provides for additional revenue to be generated, offsetting increased operational costs as a result of new works and meeting legislative requirements of the activity.

 

b)         Risk Analysis

With any increases in fees there are always risks of public concern.  This has been mitigated with an early bird fee, with registration earlier not receiving the higher increases.  Some fees are even lower if registered in advance.

 

c)         Alignment to Project Thrive and Community Outcomes

The proposed increase in Animal Control fees does not specifically align to Project Thrive.

d)         Statutory Responsibilities

Council has legal responsibilities in setting fees under the Dog Control Act 1996.

 

e)         Consistency with Policies and Plans

This option is consistent with achieving the outcomes of the Revenue and Financing Policy.

 

f)          Participation by Māori

No specific participation by Māori has been considered as part of the proposed increase.

g)         Community Views and Preferences

Fees payers generally often look unfavourably on any increases.  The general public are likely to be positive that the activity is working to achieve its revenue and financing policy target – i.e. additional rates are not required to maintain the activity.

 

h)         Advantages and Disadvantages

There are no obvious disadvantages to Council with this approach.  The advantage is that Council is working to achieve the Revenue and Financing Policy.

Option 2         Reject or propose new Animal Services Fees and Charges

a)         Financial and Resourcing Implications

If the fees and charges are rejected, there will be an operational shortfall with a greater rates requirement in the 2019/20 year required to fund the shortfall.

 

b)         Risk Analysis

The most obvious risk with this option is placing additional funding reliance on rates, rather than fees and charges.

 

i)          Alignment to Project Thrive and Community Outcomes

There is no specific alignment to Project Thrive with this option.

 

c)         Statutory Responsibilities

Council has legal responsibilities is setting fees under the Dog Control Act 1996.

 

d)         Consistency with Policies and Plans

This approach is not consistent with Councils Revenue and Financing Policy.

 

e)         Participation by Māori

No specific participation by Māori is deemed necessary.

 

f)          Community Views and Preferences

Dog owners would obviously be grateful to see no increase, however some owners will pay less under the recommended owner option.

 

g)         Advantages and Disadvantages

There are no obvious advantages to Council with this option. The most obvious disadvantage is the activity not meeting the Revenue and Financing Policy.

 

Recommended Option

This report recommends option number one – that Council adopt the Animal Services Fees and Charges as set out in Attachment A for the 2019/20 year for addressing the matter.

 

NEXT STEPS

If adopted by Council, Officers will begin the process on notification and invoicing of new fees.

 

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a)   That Council adopt the Animal Services Fees and Charges as set out in Attachment A for the 2019/20 year.

 

 


 

Attachment A

 

 


 

 

 

 

 


Council Meeting Agenda                                                                                                   10 April 2019

7.3         Adoption of the Delegations Register

File Number:           COU1-1400

Author:                    Bronda Smith, Group Manager, Corporate Support and Services

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       Delegations Register 10 April 2019  

 

PURPOSE

The matter for consideration by the Council is adoption of the Delegations Register.

 

1.         RECOMMENDATION

That having considered all matters raised in the report:

 

That Council adopt the Delegations Register dated 10 April 2019.

 

 

 

compliance

 

Significance

This matter is assessed as being of some importance

Options

This report identifies and assesses the following reasonably practicable options for addressing the matter:

 

1.   That Council adopt the Delegations Register dated 10 April 2019.

 

2.   That Council not adopt the Delegation Register dated 10 April 2019 and give Officers guidance on changes required to the Register.

Affected persons

The persons who are affected by or interested in this matter are the Officers of the Council and wider district of Central Hawke’s Bay.

Recommendation

This report recommends option 1 for addressing the matter.

Long-Term Plan /
Annual Plan Implications

No

Significant
Policy and Plan Inconsistencies

None

EXECUTIVE SUMMARY

The Delegation Register records all delegations from the Central Hawke’s Bay District Council to Standing Committees, Subcommittees, Members and Officers.  The delegations require approval by Council resolution.  Delegations, unless otherwise stated, are deemed to have been made under Clause 32, Schedule 7 of the Local Government Act 2002 (LGA). 

BACKGROUND

Delegation is the conveying of a duty or power to act to another person, including the authority that the person making the decision would themselves have had in carrying out that duty or exercising that power.

For the purposes of administrative efficiency and expediency in the conducting of its day-to-day business, the Council delegates certain statutory duties, responsibilities and powers to its standing committees, subcommittees, members or staff.  Likewise the Chief Executive delegates certain duties and responsibilities to a subordinate level.  These delegations are a necessary operational requirement to achieve best use of the abilities of elected representatives and officers and to promote effective and expeditious decision-making.  Delegations seek to avoid administrative delays and inefficiencies that might otherwise occur if all matters had to be referred to Council or Chief Executive every time a decision needed to be made.

The Delegations Register is the record of the delegations of Council and the Chief Executive and, once approved, is the legal basis for which Council’s standing committees, subcommittees, members or officers are able to perform these duties.

The Delegations Register has been attached with track changes on the document highlighted allowing Elected Members to see the changes from the 20 September 2018 adopted register.

A summary of the changes are:

·    Change in the frequency of reporting of the use of the Common Seal to quarterly

·    Inclusion of the Self Authorisation limits in response to the adoption of the Procurement and Contract Management Policy

·    Changes in titles for the Delegations and Warrants

SIGNIFICANCE AND ENGAGEMENT

In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as of some importance

OPTIONS

The following assessment relates to all options

 

a)         Financial and Resourcing Implications

There are no Financial or Resourcing implications

 

b)         Risk Analysis

There is a risk that there are powers delegated within the Delegations Register that are not able to be delegated. This has been mitigated by reviewing the legislation and ensuring the delegations are in line with the legislation.

 

c)         Alignment to Project Thrive and Community Outcomes

This aligns with Project Thrive and the Community Outcomes

 

d)         Statutory Responsibilities

There is a statutory responsibility to ensure that the Delegations are appropriate and that only powers able to be delegated are included in the Delegations Register.

 

e)         Consistency with Policies and Plans

The Delegations Register complies with the Policies and Plans of Council

 

f)          Participation by Māori

This is an administrative matter. No participation by Māori is required.

 

 

g)         Community Views and Preferences

The Community has have been sort during Project Thrive with the view to the Council carrying out its duties efficiently and effectively.

 

h)         Advantages and Disadvantages

For the purposes of administrative efficiency and expediency in the conducting of its day-to-day business, the Council delegates certain statutory duties, responsibilities and powers to its standing committees, subcommittees, members or staff.  Likewise the Chief Executive delegates certain duties and responsibilities to a subordinate level.  These delegations are a necessary operational requirement to achieve best use of the abilities of elected representatives and officers and to promote effective and expeditious decision-making.  Delegations seek to avoid administrative delays and inefficiencies that might otherwise occur if all matters had to be referred to Council or Chief Executive every time a decision needed to be made

 

Option 1         That Council adopt the Delegations Register dated 10 April 2019

Option 2         That Council not adopt the Delegation Register dated 10 April 2019 and give Officers guidance on changes required to the Register.

 

Recommended Option

This report recommends Option 1.  That Council adopt the Delegations Register dated 10 April 2019 for addressing the matter.

NEXT STEPS

Following the adoption of the Delegations Register, officers will be informed and warrant cards updated to

 

2.         RECOMMENDATION

That having considered all matters raised in the report:

 

That Council adopt the Delegations Register dated 10 April 2019.

 

 

 


Council Meeting Agenda                                                                                                                    10 April 2019

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Council Meeting Agenda                                                                                                   10 April 2019

7.4         Section 17a Programme

File Number:           COU1-1400

Author:                    Leigh Collecutt, Governance and Support Officer

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       Section 17a Review Programme  

 

PURPOSE

The purpose of this report is to provide Council with an update on the progress and programme of the Local Government Act (2002) Section 17A reviews

 

 

Recommendation

That, having considered all matters raised in the report, the report be noted.

 

EXECUTIVE SUMMARY

In 2014 changes to legislation were made with the introduction of section 17A of the Local Government Act (‘LGA’) which placed an obligation on local authorities to routinely review their services for cost effectiveness. 

Clause 1A of the schedule requires councils to complete reviews of all functions other than those covered by the exceptions within 3 years of the enactment of the Local Government Act (by 8 August 2017).  The section provides for exceptions including being satisfied that the potential benefits do not justify the cost of the review.  

All Central Hawke’s Bay activities were assessed for review.  Out of 23 activities, 19 services have been assessed for review under section 17A.

Each review has been assessed on when the review is best to be conducted and reflective of focusing on reviewing services with the most significant opportunities for improvement, the timing of activity processes prior to the next Long Term Plan and when contracts are coming up for renewal.  Reviews are scaled to match the size of the service, the issues and anticipated benefits.

significance and engagement

This report is provided for information purposes only and has been assessed as being of some importance.

DISCUSSION

Early in 2012, the New Zealand's government announced a programme of local government reform entitled Better Local Government. The government's programme of reform made a number of amendments to the legislative framework for New Zealand's councils. This includes the introduction of Section 17a of the Local Government Act, enacted in 2014.

Section 17A places an obligation on councils:

·    to review the cost effectiveness  of current arrangements for providing local infrastructure, services and regulatory functions at regular intervals. Reviews must be undertaken when services levels are significantly changed, before current contracts expire, and in any case not more than 6 years after the last review. The LGA has a transitional provision that requires all services to be reviewed by 8 August 2017; and

·    to ensure that there is a binding contract or agreement where delivery of infrastructure, services, or regulatory functions is to be undertaken by a different entity than the entity responsible for the governance of those things.  The contract/agreement must cover key matters such as service levels, performance assessment and reporting, risk management and accountability.

A review should consider three elements: how a service is governed, how it is funded, and how it is delivered.  The intent of the legislation is to encourage efficiencies as well as collaboration between councils.  Reviews provide an opportunity to improve the delivery of services to our residents, ratepayers and visitors

During September 2015, Hawkes Bay underwent an Amalgamation Poll where the proposal was to amalgamate all five Councils in the Region. 

As a result, any significant progression was put on hold, including the 17A programme.  It was determined that there was no cost benefit in undertaking reviews during this time given the significant change being proposed.

In October 2017, officers reported to the Finance and Planning Committee on the proposed approach to Section 17A reviews moving forward.

Over the next three years, we are proposing a common sense approach that balances the need to comply with legislation with the need to carefully manage Central Hawke’s Bay District Council’s operational resources.  This approach would ensure a focus on reviewing services with the most significant opportunities for improvement first. 

At the scoping phase, the review will be scaled to match the size of the service and the issues and opportunities presented by the review.  Elected members will be asked to provide political direction early to individual reviews as appropriate.

We will optimise and collaborate with the reviews being undertaken by other Councils in the region where possible, and we will be cognisant of central government lead legislation changes eg Havelock Water Inquiry and potential impacts to the way in which we deliver services. 

Our approach to Section 17a reviews is based on the following objectives:

·    To maximise opportunities to improve the delivery of services to our residents, ratepayers and visitors (including considering shared service opportunities with other councils).

·    To prioritise Central Hawke’s Bay District Council’s resources to reviewing services and contracts with the greatest potential for cost effectiveness gains.

·    To scale the scope of the review to match the size of the service and the issues and anticipated benefits.

·    To ensure compliance with the legislation.

Prioritisation of service delivery reviews

To determine the priority of reviews, each service will be assessed using the following criteria:

·    What issues or opportunities have been identified (including opportunities for significant savings, for shared reviews or shared services)?

·    What is the impact of the service?

·    Is the service achieving set or expected levels of service?

·    What is the cost of the service (operating and capital expenditure)?

·    Are alternative methods for service delivery possible?

·    What is the level of public interest in the service?

Financial and Resourcing Implications

All financial and resourcing implications to complete the Section 17A reviews have been included as part of the Long Term Plan 2018-28.

Implications ASSESSMENT

This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002.  Specifically:

·          Council staff have delegated authority for any decisions made;

·          Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter;

·          Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;

·          Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan;

·          Any decisions made are consistent with the Council's plans and policies; and

·          No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

 

Next Steps

Officers will undertake the Section 17a reviews in accordance with the attached schedule.

 

 

Recommendation

That, having considered all matters raised in the report, the report be noted.


Council Meeting Agenda                                                                                                     10 April 2019

PDF Creator


Council Meeting Agenda                                                                                                   10 April 2019

7.5         Use of the Common Seal

File Number:           COU1-1400

Author:                    Leigh Collecutt, Governance and Support Officer

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       Use of the Common Seal Register  

 

PURPOSE

The purpose of this report is to update Council on the recent use of the Common Seal.

 

Recommendation

That, having considered all matters raised in the report, the report be noted.

 

significance and engagement

This report is provided for information purposes only and has been assessed as being of some importance.

DISCUSSION

The Common Seal is the mark of the Council which is used to execute legal documents as required by various pieces of legislation and also for ceremonial purposes.  It provides endorsement of an official Council document.

Although a Council resolution is required for the Seal to be affixed to a document, the delegations register specifies that -

In the case of a document or a routine nature, and/or a document which is urgent, the Seal may be affixed to such documents and such action reported to Council for a confirmation resolution.

The seal is held by the Chief Executive who is responsible for its use.

The Common Seal is affixed to any document that is required to be executed under the Seal, including:

·    Warrants to enter private land on behalf of the Council made under the Resource Management Act, the Biosecurity Act, the Building Act, Local Government Act 1974 or the Local Government Act 2002;

·    When executing any Memorandum of Transfer pursuant to section 80 of the Local Government (Rating) Act 2002;

·    Regional policy statements and regional and district plans prepared under the Resource Management Act;

·    Central Hawke’s Bay District Council – Delegations Register May 2018 Page 9

·    Bylaws prepared under the Local Government Act 2002 or other relevant statutes;

·    Any documents (e.g. covenants, caveats, or consent notices) which otherwise require the use of the Council’s Common Seal with the exception of “Deeds”.

·    In relation to executing any Deed, the authority to impress on any document the Common Seal of the Council is delegated to the Mayor or in his absence Deputy Mayor, and any one councillor by virtue of section 9 of the Property Law Act 2007 (two signatures required).

The Register detailing the Use if the Common Seal is attached.

Financial and Resourcing Implications

There are no financial or resourcing implications to consider when affixing the seal.

Implications ASSESSMENT

This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002.  Specifically:

·          Council staff have delegated authority for any decisions made;

·          Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;

·          Any decisions made are consistent with the Council's plans and policies; and

·          No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

Next Steps

Officers will continue to use the seal in accordance with the delegations register and report its use to Council regularly.

 

 

Recommendation

That, having considered all matters raised in the report, the report be noted.

 

 

 

 


Council Meeting Agenda                                                                                                     10 April 2019

PDF Creator 


Council Meeting Agenda                                                                                                                    10 April 2019

8            Chief Executive Report

8.1         Chief Executive Report

File Number:           COU1-1400

Author:                    Monique Davidson, Chief Executive

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       Monitoring Report

2.       Organisation Report - February-March 2019  

 

PURPOSE

The purpose of this report is to present to Council, the six weekly organisation report for February/March.

 

Recommendation

That, having considered all matters raised in the report, the report be noted.

 

significance and engagement

This report is provided for information purposes only and has been assessed as being of some importance.

DISCUSSION

This reports seeks to update Council on a number of key projects and priorities for Central Hawke’s Bay District Council.

Financial and Resourcing Implications

This report does not present any financial or resourcing implications.

Implications ASSESSMENT

This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002.  Specifically:

·          Council staff have delegated authority for any decisions made;

·          Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter;

·          Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;

·          Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan;

·          Any decisions made are consistent with the Council's plans and policies; and

·          No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

Next Steps

The next organisation report will be presented on Thursday 20 June 2019.

 

Recommendation

That, having considered all matters raised ion the report, the report be noted.

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council Meeting Agenda                                                                                                     10 April 2019

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Council Meeting Agenda                                                                                                   10 April 2019

 

9            Public Excluded Business 

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

9.1 - District Plan - Adoption of Natural Environment Chapter

s7(2)(c)(i) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied

s7(2)(c)(ii) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

9.2 - Procurement Plan - Otane Alternate Water Supply

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

 

 

 

  

10          Date of Next Meeting

Recommendation

THAT the next meeting of the Central Hawke's Bay District Council be held on 9 May 2019.

11          Time of Closure