I hereby give notice that a Meeting of Council will be held on:

 

Date:

Thursday, 20 June 2019

Time:

at the conclusion of the public forum which commences at 9am

Location:

Council Chamber

28-32 Ruataniwha Street

Waipawa

 

AGENDA

 

 

Council Meeting

20 June 2019

 

Our vision for Central Hawke’s Bay is a proud and prosperous district made up of strong communities and connected people who respect and protect our environment and celebrate our beautiful part of New Zealand.

Monique Davidson

Chief Executive

 


Council Meeting Agenda                                                                                                  20 June 2019

Order Of Business

1          Prayer. 3

2          Apologies. 3

3          Declarations of Conflicts of Interest 3

4          Standing Orders. 3

5          Confirmation of Minutes. 3

6          Reports from Committees. 29

6.1            Minutes of the Hawkes Bay Drinking Water Governance Joint Committee Meeting held on 11 April 2019. 29

6.2            Minutes of the HB Civil Defence Emergency Management Group Joint Commitee meeting held 3 December 2018 and the Group Annual Report 2017-2018. 35

7          Report Section. 42

7.1            Adoption of the Annual Plan 2019/20. 42

7.2            Fees and Charges 2019/20. 99

7.3            Setting of Rates for 2019/20. 125

7.4            Adoption of WMMP for Consultation. 160

7.5            Endorsement of WWTP Environment Court Response. 183

7.6            Remits for consideration at LGNZ 2019 Conference. 347

7.7            LGNZ Rule Amendments and Review.. 435

8          Chief Executive Report 515

8.1            Chief Executive Report 515

9          Public Excluded Business. 548

9.1            Minutes of the Chief Executive Employment and Performance Committee Meeting held on 11 June 2019. 548

10       Date of Next Meeting. 548

11       Time of Closure. 548

 

 


1            Prayer

“We dedicate ourselves to the service of the District of

Central Hawke’s Bay/Tamatea and its people.

We ask for God’s help

to listen to all

to serve all

and to lead wisely.

Amen.”

2            Apologies

3            Declarations of Conflicts of Interest

4            Standing Orders

RECOMMENDATION

THAT the following standing orders are suspended for the duration of the meeting:

20.2 Time limits on speakers

20.5 Members may speak only once

20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

 

5            Confirmation of Minutes

Ordinary Council Meeting - 23 May 2019

 

Extraordinary Council Meeting - 30 May 2019


Council Meeting Agenda                                                                                                  20 June 2019

   MINUTES OF Central Hawkes Bay District Council
Council Meeting
HELD AT THE CHB Municipal Theatre, 18 Kenilworth St, Waipawa
ON Thursday, 23 May 2019 AT 9.00am

 

PRESENT:              Mayor Alex Walker

Cr Ian Sharp (Deputy Mayor)

Cr Shelley Burne-Field

Cr Kelly Annand

Cr Tim Aitken

Cr Tim Chote

Cr Gerard Minehan

Cr Brent Muggeridge

Cr David Tennent

Dr Roger Maaka

IN ATTENDANCE: Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Bronda Smith (Group Manager, Corporate Support and Services)

Doug Tate (Group Manager, Customer and Community Partnerships)

Nicola Bousfield (People and Capability Manager)

Leigh Collecutt (Governance and Support Officer)

Kim Parker (Communications Manager)

Kyra Low (Finance Manager)

 

6 Members of the public were in attendance at the commencement of the meeting.  A number of people came and went throughout the meeting.

 

1            Prayer

Dr Maaka opened the meeting with a karakia

2            Apologies

Cr Chote was previously granted a leave of absence at the Council meeting held 10th April.  Cr Chote was briefly in attendance at the meeting as an observer.

3            Declarations of Conflicts of Interest

No conflicts of interest were declared.

4            Standing Orders

Resolved:  19.27

Moved:       Cr Ian Sharp

Seconded:  Cr Kelly Annand

THAT the following standing orders are suspended for the duration of the meeting:

20.2 Time limits on speakers

20.5 Members may speak only once

20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

 

Carried

 

Mayor Walker provided a reminder of standing orders around speaking rights for members of the public and the rules of debate for Councillors.

5            Confirmation of Minutes

Resolved:  19.28

Moved:       Cr Shelley Burne-Field

Seconded:  Cr Gerard Minehan

That the minutes of the Ordinary Council Meeting held on 9 May 2019 as circulated, be confirmed as true and correct.

Carried

 

 

6            Reports from Committees

Nil

7            Report Section

7.1         Deliberations - Annual Plan 2019/2020 - Management Overview

PURPOSE

The purpose of this report is to present to Council for deliberation a management overview and issues identified since the adoption of the Annual Plan Consultation Document and Supporting Information.

 

Recommendation

That having considered all matters raised in the report:

a)   That Council note the changes requested to the 2019/2020 Annual Plan budget, which will be included in the Annual Plan 2019/2020 that is presented for adoption on 20th June 2019.

Motion

Moved:       Cr David Tennent

Seconded:  Cr Ian Sharp

That Council note the changes requested to the 2019/2020 Annual Plan budget, and that topics 2, 3, 5 and 6 are approved with the decision on topic 1 and topic 4 to be deferred to a further meeting between now and 20th June and topic 2 is funded over ten years rather than five.

 

CARRIED

 

Amendment

Moved:       Cr Shelley Burne-Field

Seconded:  Cr Gerard Minehan

That topic two for LiDAR funding be reduced to $50,000.

 

In Favour:       Crs Shelley Burne-Field and Gerard Minehan

Against:           Crs Alex Walker, Ian Sharp, Kelly Annand, Tim Aitken, Brent Muggeridge and David Tennent

lost 2/6

 

 

Cr Tennent indicated his concern about the significant increases being proposed and asked that each topic in the report be covered separately to ensure clarity.

 

 

Topic One:  Three Waters compliance

 

Cr Annand sought clarification about how this would fit in with the regional and national three waters reviews.  Officers confirmed that the final report for the regional 3 waters review would be presented to regional Chief Executives the week following the meeting and at that stage would be in a better position to update elected members. 

 

Cr Annand sought clarification about what the consequences would be if the Council waited for an outcome from these reviews.  Officers confirmed that there was a potential risk of prosecution and enforcement for not meeting the required standards for water compliance.  It was also confirmed that it was necessary to prepare budgets appropriately given the length of time the programme would likely take to come to a resolution.

 

Cr Minehan asked whether other Councils  around the country found themselves in a similar situation

Officers confirmed that this was a national issue.

 

Cr Muggeridge sought clarification about whether the Council could defer any capex programmes to soften the rates impact.

Officers indicated that this was high risk because there had been a number of projects previously deferred which needed doing.  It was also raised that there had been clear feedback from the community that progressing water projects was a priority.

 

Cr Sharp asked whether the Council could advocate to Central Government to consider the impact continued regulation has on rates.

Mrs Davidson acknowledged that the reason the reform programme was put in place was to address these affordability issues.

 

Topic two LiDAR:

 

Cr Sharp sought clarification on how funding was being split for this project.

It was confirmed that Hawke’s Bay Regional Council had set $300,000 in their LTP budget for year two.  Central Hawke’s Bay and Wairoa District Councils were to pay $100,000 each and $550,000 was to be shared between Napier City and Hastings District Councils.

 

Cr Tennent raised concerns about the regional split amounts.

 

Cr Sharp asked if the rating impact could be reduced by extending the 5 year loan to a 20 year loan given benefit would continue into future.  Mrs Smith indicated that 10 years would be possible but that 20 years would be too long a period of time to extend the loan for.

 

Cr Aitken sought clarification about whether any cost benefit analysis had been done.

Officers confirmed that there would be significant benefit including improved asset management modelling.

 

 

 

Topic three: Elected Member remuneration

 

Cr Minehan sought clarification about whether it was a legal requirement to increase elected members’ remuneration amounts.  Officers confirmed that it was a requirement through the Remuneration Authority Determination and that the organisation was legally required to pay gazetted amounts.

 

Topic four:  Community Trust Request for Funding

 

Cr Aitken sought clarification about why the trust could not seek other ways of increasing its income.

 

Cr Sharp highlighted his support  for the facility and sought clarification about whether the insurance included the stadium or just the pool?  It was confirmed that the insurance was only for the pool complex.

 

Cr Burne-Field sought clarification about whether other funding opportunities had been explored and whether the Council could offer insurance for a lower price.

Officers confirmed that the trust currently had no other funding avenues available to meet these costs.  Mrs Smith highlighted that the trust had previously been part of Council’s insurance package but had sought to get insurance independently.

 

Cr Sharp spoke to the motion that he would like to see some increased transparency about the running of the community trust and the way it functions.

Cr Aitken also requested that additional information was provided regarding the CHB Community Trust’s finances.

 

Topic five:  Addressing Deficiencies in Council’s Emergency Management Preparedness

 

Cr Aitken sought clarification about whether alternative technology was available which would suit the purpose.  Officers confirmed that the cost of alternative technology would not be viable.

Mrs Davidson also highlighted that this preparedness was necessary to ensure business continuity to run the Emergency Operations Centre and still be able to operate the Council’s business as usual.

 

Cr Burne-Field asked where the existing 27 radios in the district were located and raised concern that there were only 7 across a wide area. Officers confirmed that analysis had been undertaken which took into account the risk of losing communication with key areas of the district.

 

Cr Annand sought clarification about regional versus district emergency funding. 

Officers confirmed that service delivery was a regional function and cost but that local Councils are still legally required to provide base infrastructure.

 

Cr Sharp sought clarification about what the ongoing servicing costs be to keep up to date.  Officers confirmed that this had already been budgeted for.

 

 

Topic Six Building Control Fees and Charges

 

Cr Tennent sought clarification about whether recovery rates would change for consents.

Officers confirmed that they would not change.  However it was noted that revenue targets were currently under budget and that the proposed changes to the fees schedule could assist in meeting those targets.

 

Cr Burne-Field noted her objection to the inclusion of Topic 6 in the motion.

 

 

Further discussion relating to motion:

 

Officers provided advice around what the implications would be of deferring topic 1 – water compliance and topic 4 – CHB Community trust funding in terms of striking the rates for the annual plan.  In order for Councillors to receive the information needed to make a decision on these items an extraordinary meeting would need to be called before the adoption date of 20th June.

 

Meeting suspended 10.44am for morning tea

 

Meeting reconvened at 11.00am

 

 

7.2         Deliberations - Annual Plan 2019/20 - #the even bigger water story

PURPOSE

The purpose of this report is to present to Council the submissions received on the Annual Plan consultation in relation to whether the Council should provide a suspensory loan to Water Holdings CHB for the purpose of exploring and assessing workable options to achieve water security.

 

Recommendation

That, having considered all matters raised in the report that Council deliberate to determine their preferred option.

 

Motion

Moved:       Mayor Alex Walker

Seconded:  Cr Tim Aitken

That security of access to water is a significant issue for Central Hawke’s Bay and that water storage is an important part of a package of solutions.

 

CARRIED

 

Motion

Moved:       Cr Brent Muggeridge

Seconded:  Cr Tim Aitken

That Council agree in principle to provide a suspensory loan to Water Holdings CHB Limited of up to $250,000.00

 

That the chief executive be delegated authority to negotiate a draft services agreement with Water Holdings CHB limited which includes key terms and conditions to bring back to council for further consideration.

 

That the draft services agreement which includes key terms and conditions include provisions for a staged approach to the funding with a high level of checks and balances.

In Favour:       Crs Tim Aitken and Brent Muggeridge

Against:           Crs Alex Walker, Ian Sharp, Shelley Burne-Field, Kelly Annand, Gerard Minehan and David Tennent

                   MOTION LOST

 

Motion

Moved:       Mayor Alex Walker

Seconded:  Cr David Tennent

a)   That $250k from the rural reserve fund is tagged for supporting water security initiatives in Central Hawke’s Bay.

 

b)   That council supports a collaborative approach at both a local and regional level for development of water security initiatives.

 

c)   That council requests staff bring back a framework which includes further information on the potential role of Central Hawke’s Bay District Council together with Water Holdings CHB, HBRC and the Tukituki taskforce, for understanding issues of water security and creating a local package of solutions.

                                                                     CARRIED

 

Cr Muggeridge highlighted that the $250,000 requested was money for research and development of water storage solutions, not to build a dam.  He noted that Water Holdings CHB was simply a vehicle for a water security conversation to take place.

Cr Aitken highlighted the benefit of exploring options available and that a public/private partnership opportunity would be needed to do this.  Cr Aitken was supportive of the Chief Executive coming back with further reporting and the expected funding milestones which would need to be demonstrated.

Cr Tennent agreed with the initial motion from Mayor Walker about the impact of water security but raised concern with the potential of revisiting the dam.

Mayor Walker raised that she would not support the motion from Cr Muggeridge because of the need for a wider conversation about water security and how it fits with other initiatives in the district. 

Mayor Walker provided an additional motion.

Speaking in support of this motion, Mayor Walker highlighted that it was important to provide a funding platform which would help conversations in the district to take place about what community priorities are.  Mayor Walker raised that it was vital to address wide community outcomes with the funding, not commercial outcomes.  She noted that there was commitment and passion about water in the community and felt it was important the community should have an opportunity to be considered and heard.

In seconding the motion, Cr Tennent raised that this was an excellent way forward and acknowledged submitters who were concerned about tying all funds in with one entity.  Cr Tennent raised the importance of the Council demonstrating its desire to do something to address the water security issue.  He also acknowledged Water Holdings CHB and wanted to ensure they would be involved in ongoing discussions.

Cr Aitken and Cr Minehan spoke in support of the motion given the broader view to explore other options. 

Cr Burne-Field highlighted the importance of building trust back in the community, given how divisive the issue of water storage issue has been.  Cr Burne-Field raised some concern over the dollar amount still being high but was in support of the motion. 

Cr Sharp supported the motion and acknowledged Water Holdings CHB for the role they had played in initiating the conversation.

Cr Annand supported a collaborative approach and raised the importance of maintaining momentum and action.

Mayor Walker acknowledged the importance of community healing and about needing to move forward without being on opposite sides of equation.  Mayor Walker also agreed with Cr Annand that there was a need to be focussed to ensure some urgency around developing a framework.

Mayor Walker recognised of the value of the leadership Water Holdings CHB had demonstrated by purchasing the IP for the benefit of the community.  She highlighted that they were an important partner in the framework but in a wider context.

Mayor Walker also thanked submitters for their valuable input.

 

 

3            Deliberations - Annual Plan 2019/20 - Revenue and Financing Policy

PURPOSE

The purpose of this report is to present to Council for deliberation of the submissions received on the Annual Plan consultation in relation to proposed minor variations to the Council’s Revenue and Financing Policy.

 

Resolved:  19.29

Moved:       Cr Ian Sharp

Seconded:  Cr David Tennent

That, having considered all matters raised in the report:

a)   That Council adopt the Revenue and Financing Policy as proposed.

Carried

 

 

Cr Sharp raised the point that the variations needed to happen, otherwise the Council would be going over the rate affordability index for some people. 

 

Cr Tennent highlighted that this was a pragmatic option, though noting some concerns with spreading activities to the general rate from the UAGC.

 

Cr Aitken spoke against the motion. His concern was that the governance and leadership activity should be allocated to the UAGC.  

 

Mayor Walker spoke in support of the motion, given the current crisis in the affordable property market.

 

Cr Sharp raised that this was the only fair system at this time.

 

7.4         Deliberations - Annual Plan 2019/20 - Finance

PURPOSE

The purpose of this report is to present to Council the submissions received on the Annual Plan consultation in relation to Finance.

 

RecommendationS

That having considered all matters raised in the report:

Motion

Moved:       Cr Ian Sharp

Seconded:  Cr Shelley Burne-Field

That funding for Ongaonga Historical Society is increased to $4,000 each year as a grant for mowing and this year’s increase is funded out of interest from the Rural Reserve Fund.

 

CARRIED

 

 

Motion

Moved:       Cr David Tennent

Seconded:  Cr Brent Muggeridge

That Council continues to invest in our facilities in CHB to allow us to act as a feeder to the Regional Programme but are fully in support of the trust’s initiatives.

 

CARRIED

 

 

Motion

Moved:       Mayor Alex Walker

Seconded:  Cr Tim Aitken

That Biodiversity Hawke’s Bay is granted funding of $10,000 for 2019/20 year to contribute to the biodiversity endowment fund and that funding comes from rural fire reserve fund.

 

CARRIED

 

 

 

 

Cr Sharp spoke in support of providing additional funding to Ongaonga Historical society as long as there was no rates impact and moved that this funding come from the rural reserve fund.

 

Cr Tennent raised that the Council could not afford to provide $20,000 to the Hawke’s Bay Community Fitness Trust at this time but fully supported the objectives of the facility.

Mayor Walker agreed that the facility is an outstanding investment in the health and wellbeing of people of Hawke’s Bay, but that the council needed to focus on Central Hawke’s Bay facilities at this time. 

Cr Annand acknowledged Sir Graeme’s commitment to making the facility happen. 

 

 

 

7.5         Deliberations - Annual Plan 2019/20 - Environment

PURPOSE

The purpose of this report is to present to Council the submissions received on the Annual Plan consultation in relation to Environmental matters.

 

Resolved:  19.30

Moved:       Cr Ian Sharp

Seconded:  Cr Brent Muggeridge

That having considered all matters raised in the report;

a)   That submitters’ comments are noted, with no specific recommendation necessary with regard to the Annual Plan 2019/2020.

Carried

 

Cr Tennent highlighted that maintenance of rural roads is done on a request for service basis and sought that this was communicated to the community.  He raised that Council can’t afford to do it all and have to prioritise wisely.

 

Cr Muggeridge sought clarification about whether people received individual communications around maintenance of rural roads.

Officers confirmed that this was the case but also considered that there was an opportunity to do it better.

 

 

 

7.6         Deliberations - Annual Plan 2019/20 - Community

PURPOSE

The purpose of this report is to present to Council the submissions received on the Annual Plan consultation in relation to Community activities.

 

Resolved:  19.31

Moved:       Cr Ian Sharp

Seconded:  Cr Gerard Minehan

That having considered all matters raised in the report:

a)   That the provision of a new toilet at Whangaehu be considered as part of the Long Term Plan 2021-31;

Carried

Resolved:  19.32

Moved:       Cr Ian Sharp

Seconded:  Cr Shelley Burne-Field

That having considered all matters raised in the report:

a)   That the points raised in submission 123 for the landscaping of Abercrombie Street, Porangahau,  are considered as part the community plan, for consideration as part of the 2021-31 Long Term Plan review;

Carried

Resolved:  19.33

Moved:       Cr Tim Aitken

Seconded:  Cr Brent Muggeridge

That having considered all matters raised in the report:

a)   That Officers work with the Porangahau Community as part of their community planning process to determine the most appropriate location for a netball/tennis court in Porangahau, for consideration as part of the Annual Plan 2020/21 process;

Carried

Resolved:  19.34

Moved:       Cr Ian Sharp

Seconded:  Cr Kelly Annand

That having considered all matters raised in the report:

a)   That Officers work with Forest and Bird to understand local priorities and opportunities for Lindsay bush for consideration as part of the Long Term Plan 2021-31

               

                                                                                            Carried

 

 

 

7.7         Deliberations - Annual Plan 2019/20 - The Establishment of a Disaster Relief Fund Trust

PURPOSE

The purpose of this report is to present to Council for deliberation the submissions received on the Annual Plan consultation in relation to the proposal to establish a Disaster Relief Fund Trust.

 

Resolved:  19.35

Moved:       Mayor Alex Walker

Seconded:  Cr Kelly Annand

That having considered all matters raised in the report:

a)   Council approves the establishment of a Disaster Relief Fund Trust as a Council Controlled Organisation under the Local Government Act.

Carried

 

Meeting was suspended at 12.52pm for lunch

Meeting reconvened at 1.34pm

 

7.8         Deliberations - Annual Plan 2019/20 - Draft Environmental and Sustainability Strategy

PURPOSE

The purpose of this report is to present to Council the submissions received on the Annual Plan consultation in relation to the draft Environmental and Sustainability Strategy.

 

Resolved:  19.36

Moved:       Cr Gerard Minehan

Seconded:  Cr Kelly Annand

That, having considered all matters raised in the report;

a)   That Council adopt the Environmental and Sustainability Strategy and

b)   That Council consider future funding requirements to implement the Environmental and Sustainability Strategy as part of the Annual Plan 2020/21

Carried

 

Cr Minehan highlighted that the strategy aligned very well with the values of the solid waste minimisation reference group. 

 

Cr Sharp congratulated Council in the development of the strategy and was pleased that Council could use the document as a lens for further policy development.

 

Mayor Walker highlighted that the strategy helped the Council to articulate its role in managing its impact on the environment.

 

 

 

 

 

7.9         Deliberations - Annual Plan 2019/20 - Governance and Leadership

PURPOSE

The purpose of this report is to present to Council submissions received in relation to Governance and Leadership activities

 

Resolved:  19.37

Moved:       Cr Shelley Burne-Field

Seconded:  Cr Gerard Minehan

That having considered all matters raised in the report;

a)   That submitters’ comments are noted, with no specific recommendation necessary with regard to the Annual Plan 2019/20.

 

 Carried

 

 

Items 7.11 and 7.12 were considered prior to item 7.10

 

 

 

7.10       Quarterly Financial Reporting for March 2019

PURPOSE

Provide Council with a summary of Council's third quarter financial performance for the 2018/19 financial year.

 

Resolved:  19.38

Moved:       Cr David Tennent

Seconded:  Cr Tim Aitken

That, having considered all matters raised in the report, the report on Council's third quarter financial performance for the 2018/19 financial year be noted.

 

Carried

 

7.11       Deliberations - Annual Plan 2019/20 - Proposed Dog Pound

PURPOSE

The purpose of this report is to present to Council for deliberation the proposed options for the issues identified since the adoption of the Annual Plan Consultation Document and Supporting Information in regards to the development of the Dog Pound for Central Hawke’s Bay.

 

 

Resolved:  19.39

Moved:       Cr David Tennent

Seconded:  Cr Tim Aitken

That having considered all matters raised in the report:

a)         That Council approve additional capital expenditure of $297,000 in the 2019/20 for the development of a pound facility in Central Hawke’s Bay; and further:

b)         That a report is brought back to Council on the proposed new pound, prior to any capital expenditure commencing.

 

 

In Favour:       Crs Alex Walker, Ian Sharp, Tim Aitken, Gerard Minehan and David Tennent

Against:           Crs Shelley Burne-Field and Kelly Annand

Abstained:       Cr Brent Muggeridge

carried 5/2

 

Carried

 

 

Mayor Walker Sought clarification about what the rates impact would be to develop a pound facility.

Officers confirmed that they were proposing no rates increase.  The first year would be debt funded and subsequent years be recovered in Animal Control Fees and Charges.

 

Cr Burne-Field sought clarification about whether we had been asked to vacate the current pound.

Officers confirmed that notice had been given that no ongoing provisions would be made for a Council pound facility.

 

Cr Aitken sought clarification about numbers of dogs impounded each year.

Officers confirmed that this was 25 in the 2nd quarter of the financial year.

 

Cr Tennent moved the recommendation and spoke in support of the motion, though raised concerns that MPI and the SPCA needed to be made aware of the rating impact and the cost to the community.

 

Cr Aitken seconded the motion  but highlighted that he did so reluctantly.  Cr Aitken and Cr Sharp both raised concerns about the requirements from the Ministry of Primary Industries (MPI) without consideration given for how to fund them.

 

Cr Burne-Field asked whether another report could come back about what the facility would actually look like and requested that a holding facility was considered rather than full of facility.

 

Cr Minehan – agreed with Cr Burne-Field regarding a potential holding facility.

 

Mayor Walker and Cr Annand sought clarification from officers about what the implications would be for the Council if funding was not allocated.  Officers confirmed there were potential fines and exposure to Council being prosecuted. It was raised that the reason for raising the issue at this time, was to prevent further implications for next year’s Annual Plan.

 

Cr Annand spoke against the motion and requested that officers work with SPCA to understand their strategic direction for Central Hawke’s Bay.

 

Cr Sharp noted that Council’s decision had been forced by new regulations and that the Council could not be exposed to legal action so he was forced to support the recommendation but wanted his objection noted.

 

Cr Aitken requested that the Mayor and Chief Executive write a letter to SPCA and MPI stating the Council’s objections to the new regulations.

 

 

7.12       Implementation of Dust Suppression Policy

PURPOSE

The purpose of the report is for Council to consider the options to expedite the implementation of the Dust Suppression Policy.

 

Resolved:  19.40

Moved:       Cr Shelley Burne-Field

Seconded:  Cr Brent Muggeridge

That, having considered all matters raised in the report that Council deliberate to determine their preferred option.

 

Motion

Moved:       Cr Shelley Burne-Field

Seconded:  Cr Brent Muggeridge

a)   That Council approve targeting external funding through the creation of business cases to support investment in sealing to control dust by reallocating $50,000 from existing carry forward budgets

 

b)   That Council reprioritise $200,000 of the existing Land Transport budget/work programme to contribute to sealing of roads to control dust if required.

Carried

 

Cr Tennent sought clarification about whether NZTA would look at funding sealing of a road based on the number of houses the road services.

Officers confirmed that the NZTA criteria for dust suppression was prescriptive and had previously not applied to particular roads in the district needing to be sealed. However it was noted that if business cases were prepared that there could be potential for some roads to be considered in the future.

 

Mayor Walker sought clarification about what the implications might be if Council were to reprioritise land transport funds.  Officers confirmed that this could mean that some work would be carried over to next year.

 

Cr Burne-Field moved both option 2 and option 4 from the officer’s report.

Cr Muggeridge was in support of motion as it provided some ability to progress a longstanding issue.

 

Cr Tennent raised concerns with reprioritising land transport budgets given that some submitters to the Annual Plan had raised concerns about the condition of rural roads.

 

Mayor Walker raised that the Long Term Plan may need to happen earlier than planned due to Wastewater requirements.  Mayor Walker indicated that this could provide scope to clearly outline expected levels of service for land transport. 

 

8            Chief Executive Report

Nil

 

9            Public Excluded Business

   Nil

10          Date of Next Meeting

Resolved:  19.1

Moved:       Mayor Alex Walker

Seconded:  Cr Brent Muggeridge

THAT the next meeting of the Central Hawke's Bay District Council be held on 30 May 2019.

Carried

 

11          Time of Closure

 

The Meeting closed at 2.56pm.

 

The minutes of this meeting were confirmed at the Council Meeting held on 20 June 2019.

 

...................................................

CHAIRPERSON


Council Meeting Agenda                                                                                                  20 June 2019


Council Meeting Agenda                                                                                                  20 June 2019

   MINUTES OF Central HAwkes Bay District Council
Extraordinary Council Meeting
HELD AT THE
Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON
Thursday, 30 May 2019 AT 3.30pm

 

PRESENT:              Mayor Alex Walker

Cr Ian Sharp (Deputy Mayor)

Cr Shelley Burne-Field

Cr Kelly Annand

Cr Tim Aitken

Cr Gerard Minehan

Cr Brent Muggeridge

Cr David Tennent

Dr Roger Maaka

IN ATTENDANCE:

Monique Davidson (Chief Executive)

Bronda Smith (Group Manager, Corporate Support and Services)

Doug Tate (Group Manager, Customer and Community Partnerships)

Nicola Bousfield (People and Capability Manager)

Leigh Collecutt (Governance and Support Officer)

1            Prayer

Dr Maaka opened the meeting with a prayer

 

2            Apologies

Leave of absence previously granted to Cr Chote at Council meeting 10th April.

3            Declarations of Conflicts of Interest

No conflicts were declared

 

4            STANDING ORDERS

Resolved:  19.41

Moved:       Cr Gerard Minehan

Seconded:  Cr Kelly Annand

THAT the following standing orders are suspended for the duration of the meeting:

20.2 Time limits on speakers

20.5 Members may speak only once

20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

 

Carried

 

4            Report Section

              Annual Plan 3 Waters Compliance Additional Funding

PURPOSE

The matter for consideration by the Council is the approval of additional funding required in the Annual Plan 2019/20 to support regulated compliance work for the three waters.

 

Resolved:  19.42

Moved:       Cr Ian Sharp

Seconded:  Cr David Tennent

That having considered all matters raised in the report:

1)   Council approve the additional budget required in the Annual Plan 2019/20 to support regulated compliance for the Three waters and this is loan funded to a total value of $113, 191.

 

Carried

 

Cr Minehan sought clarification about whether we were currently meeting drinking water standards and wondered as we progressed whether it was likely that we would not be meeting future requirements.  The Chief executive confirmed that what has changed are the standards for drinking water which requires a refreshed approach to water safety plans. 

 

Cr Burne-Field sought clarification on what planned asset management planning work was already being done.  Officers confirmed that they were preparing for the next Long Term Plan to remodel and redevelop asset management plans to present to elected members.

 

Cr Burne-Field sought clarification on whether Stormwater asset management planning included LiDAR costs.  It was confirmed that it doesn’t specifically affect this budget due to it sitting as an overhead.

 

Cr Tennent  sought clarification about whether funds could only be taken from 3 water targeted rate.  Officers confirmed this to be the case. 

 

Mayor Walker asked what the disadvantages were for option 2 around affordability for ratepayers. 

Officers noted that it would be likely that Council needed to make a similar decision around funding three waters in 12 months’ time. 

 

Cr Sharp moved option 2 from the report - that the activity was loan funded to lessen impact to ratepayers.  He acknowledged that this was only a stop gap measure however that when imposing the new regulations, Central government have inferred that funding may be available later. 

 

Cr Tennent raised the need to loan fund despite this being an operational matter, because the rating consequences would be too much in one year otherwise.  Seeing rates increases higher than initially indicated.  Opportunity to rationalise some other expenditure for next year.

 

Cr Aitken noted his frustration that Council need to borrow money for regulatory expense. 

Challenge for a small community to be able to afford this compliance.  Cr Aitken supported the motion with reluctance but felt the risk was too high not to.

 

Cr Muggeridge agreed that loan funding was the only viable option. 

 

Mayor Walker highlighted the risk in loan funding over a long period of time, given likely increased costs in subsequent years.  Mayor Walker also highlighted the need to take compliance seriously and so expressed reluctant support for the motion.

 

Cr Sharp reiterated how unfortunate it is that territorial authorities must reap these costs.

 

 

 

6.2         Central Hawke's Bay District Community Trust - Request for additional funding

PURPOSE

The purpose of this report is to present further information to Council to determine whether to provide additional annual funding for operational costs to the CHB Community Trust.

 

Resolved:  19.43

Moved:       Cr Shelley Burne-Field

Seconded:  Cr Ian Sharp

That having considered all matters raised in the report:

a)         That Council provide additional funding to the Central Hawke's Bay District Community Trust of $14,500 ongoing, above and beyond the current Service Agreement value, noting an additional rating impact of $8,910 in the 2019/20 year; or

Carried

 

Mayor Walker sought clarification on what other funding is available for trusts in this situation.

Officers confirmed that they were limited in terms of external funding and that sponsorship is the only avenue that the trust could explore.

 

Cr Tennent sought clarification about whether there was an ability for the trust to approach the operator of the pool to source extra funding.

Officers confirmed that this could be a long term option but it would rely on renegotiation of contract with operator.

Cr Sharp commended the trust for their foresight in highlighting this need at the time of the annual plan, rather than waiting for annual June reporting. 

 

Cr Minehan asked whether the trust could access any invested reserves for increased insurance costs.  Officers confirmed that there was no money available to access as it was renewal money for governance of the facility. 

 

Councillor Burne-Field asked for clairifcation of the ongoing sustainability of the trust’s capacity to get more external funding to cover future costs.

Officers confirmed that this had been discussed with the trust and that the initial insurance increase was higher than anticipated.  There was relative confidence that the future costs would be able to be managed in future.

 

Cr Burne-Field moved option one from the officer’s report.

 

Cr Sharp highlighted that the cost of running the facility is substantial however if it were a Council operated facility the cost would be higher. Cr Sharp commended the trust for seeking best deal for insurance.

 

Cr Annand raised that further information had been needed to ensure that we were supporting trust to be successful and is in support of the motion. 

 

Cr Tennent highlighted that the pool is a great community facility but had concerns with the budget allocation process which made it difficult to foresee what rates rises would be when doing Long Term Planning. 

 

Cr Burne-Field declared an indirect conflict with her sister in law being a trustee of the trust.

 

Cr Aitken raised his frustration that other options could be explored if more time was given. 

 

Meeting suspended at 4.05pm

 

Meeting reconvened at 4.08pm

 

Cr Annand returned to meeting at 4.09pm

 

 

 

 

5            Public Excluded Business 

RESOLUTION TO EXCLUDE THE PUBLIC

Resolved:  19.44

Moved:       Cr David Tennent

Seconded:  Cr Gerard Minehan

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.1 - Supplier Recommendation : SH2 Borefield Upgrade

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.2 - Supplier Recommendation: Otane Alternate Supply

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

 

Carried

 

 

Resolved:  19.45

Moved:       Cr Ian Sharp

Seconded:  Cr Tim Aitken

That Council moves out of Closed Council into Open Council.

 

Carried

 

 

 

6            Date of Next Meeting

Resolved:  19.46

Moved:       Cr Brent Muggeridge

Seconded:  Cr Shelley Burne-Field

THAT the next meeting of the Central Hawke's Bay District Council be held on 20 June 2019.

Carried

 

7            Time of Closure

The Meeting closed at 4.52pm.

 

The minutes of this meeting were confirmed at the Ordinary Meeting of the Council held on 20 June 2019.

 

...................................................

CHAIRPERSON


Council Meeting Agenda                                                                                                  20 June 2019

 


Council Meeting Agenda                                                                                                  20 June 2019

6            Reports from Committees

6.1         Minutes of the Hawkes Bay Drinking Water Governance Joint Committee Meeting held on 11 April 2019

File Number:           COU1-1400

Author:                    Leigh Collecutt, Governance and Support Officer

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       HB Drinking Water Joint Committee Minutes 11 April 2019  

 

PURPOSE

The purpose of this report is to present to Council the minutes from the Hawke’s Bay Drinking Water Governance Joint Committee Meeting held 11 April 2019.

 

Recommendation

That the minutes of the Hawke’s Bay Drinking Water Governance Joint Committee held on 11 April 2019 be received.

 

 

 


Council Meeting Agenda                                                                                                    20 June 2019

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Council Meeting Agenda                                                                                                  20 June 2019

6.2         Minutes of the HB Civil Defence Emergency Management Group Joint Commitee meeting held 3 December 2018 and the Group Annual Report 2017-2018

File Number:           COU1-1400

Author:                    Leigh Collecutt, Governance and Support Officer

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       CDEM Minutes 3 December 2018  

 

PURPOSE

The purpose of this report is to present to Council the minutes of the Hawke’s Bay Civil Defence Emergency Management Group Joint Committee meeting held on the 3 December 2018.

 

Recommendation

That the minutes of the Hawke’s Bay Civil Defence Emergency Management Group Joint Committee meeting held on the 3 December 2018 be received.

 

 

 

 

 


Council Meeting Agenda                                                                                                    20 June 2019

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Council Meeting Agenda                                                                                                  20 June 2019

7            Report Section

7.1         Adoption of the Annual Plan 2019/20

File Number:           ANN1-200

Author:                    Bronda Smith, Group Manager, Corporate Support and Services

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       Annual Plan 2019/20  

 

PURPOSE

The matter for consideration by the Council is the adoption of the Annual Plan 2019-20.

 

RECOMMENDATION for consideration

That having considered all matters raised in the report:

 

In regards to the Annual Plan 2019/20 Council resolves to

a)   Adopt the Annual Plan 2019/20 in accordance with section 95 of the Local Government Act 2002.

b)   Delegate responsibility to the Chief Executive to approve the final edits required to the Annual Plan in order to finalise the documents for printing and distribution.

 

 

 

 

compliance

 

 

Significance

This matter is assessed as being critical

 

Options

This report identifies and assesses the following reasonably practicable options for addressing the matter:

 

1.   In regards to the Annual Plan 2019/20 Council resolves to

a.   Adopt the Annual Plan 2019/20 in accordance with section 95 of the Local Government Act 2002.

b.   Delegate responsibility to the Chief Executive to approve the final edits required to the Annual Plan in order to finalise the documents for printing and distribution.

 

2.   Council resolves to not adopt the Annual Plan 2019/20 and to give Officers guidance on which amendments were needed and an amended timeframe related to adoption of the Annual Plan would be required.

 

 

Affected persons

The persons who are affected by or interested in this matter are the community of Central Hawke’s Bay District.

 

Recommendation

This report recommends option 1 for addressing the matter.

 

Long-Term Plan /
Annual Plan Implications

The Annual Plan sets the direction and budgets for the Council for the next year along with Year 2 of the Long Term Plan 2018-28.

 

Significant
Policy and Plan Inconsistencies

There are no proposed significant inconsistences with existing policies or plans.

 

EXECUTIVE SUMMARY

As part of the purpose of Local Government, Council prepares an Annual Plan based on the relevant year of the current Long Term Plan and following consultation if there are significant or material changes for that year. The Council, over the last 10 months, has reviewed Year 2 of the Long Term Plan 2018-28 including how Council will meet the current and future needs of the community for good quality local infrastructure, local public services and the performance of its regulatory function in a way that is most cost effective for households and businesses. Following the review and setting of budgets, Council consulted on the proposed Annual Plan with the community during March and April 2019 on four items in the Consultation Document. This included the #evenbiggerwaterstory, the Revenue and Financing Policy amendments, the establishment of an Environmental and Sustainability Strategy and the establishment of a Disaster Relief Fund Trust. Council received 134 submissions and heard 28 verbal presentations of submissions. Council deliberated on the outcome of the Consultation on 23 May 2019 and at an extraordinary meeting on the 30 May 2019. Officers have included the decisions from the deliberations into the Annual Plan, which is presented to the Council for consideration and adoption.

BACKGROUND

All Councils are required by section 95 of the Local Government Act 2002 (LGA) to adopt an Annual Plan in the years between the Long Term Plan adoption.

The Annual Plan sets out Council’s activities, plans, budgets for the year and must be adopted before the beginning of the year it relates to.

If there are significant or material differences to the relevant year of the Annual Plan or the Council have items that require consultation, part of the process of developing the Annual Plan is to consult with the public on the activities, plans, budgets of Council. The Consultation Document and Supporting Information is prepared and adopted under the requirements of section 82 of the Local Government Act 2002. The purpose of the Consultation Document is to provide the community with an effective basis for public participation in local authority decision making relating to the Annual Plan (section 95A of the LGA).

The process to develop the Annual Plan began in September 2018. Since this time workshops have been held to review Year 2 of the Long Term Plan 2018-28 and to develop the plans and budgets for the 2019/20 year.

During the workshops, Council has reviewed all the components of the Annual Plan including:

·    Revenue and Finance Policy –this has been reviewed and a Statement of Proposal was consulted on in conjunction with the Annual Plan.

·    The Budget and Rates requirements for the next year - these have been reviewed and formed part of the overall consultation on the Annual Plan.

In accordance with section 95A of the LGA, officers developed a Consultation Document and Supporting Information that reflected the decisions made and to provide the basis for consultation with the community. The Consultation Document set out the issues and opportunities facing Central Hawke’s Bay, along with the key issues for consultation to inform the final Annual Plan and the proposals and options put forward by Council. The Supporting Information includes the detailed information relied on to prepare the consultation document.

The consultation on the Annual Pan using the Consultation Document and Supporting Information was be done in accordance with section 82 of the LGA.

Following the adoption of the Consultation, Council held 7 Have Your Say meetings to discuss the Annual Plan and for the community to give feedback to the Council. Over the Consultation Period Council received 134 submissions. At the Hearings meeting, Council heard 28 verbal presentations of submissions. On 23 May 2019, Council held a Deliberations meeting to decide on the outcome of the Consultation items and other items raised during submissions and an extraordinary Council meeting was held on 30 May 2019 to allow for additional information to be provided for the deliberations.

For the four key initiatives Council consulted, the following was resolved:

1.   To tag $250,000 from the Rural Wards Reserve Funds to support water security initiatives in Central Hawke’s Bay. It was also resolved to develop a framework that investigates the issues of water security to create a local package of solutions, which includes the potential role of Central Hawke’s Bay District Council, Water Holdings CHB Limited, Hawke’s Bay Regional Council, the Tukituki Taskforce and other community groups.

2.   To adopt the changes to the Revenue and Financing Policy consulted on during the Annual Plan consultation.

3.   To adopt the Environmental and Sustainability Strategy which sets the direction for how the Council will manage its impact on the environment for years to come.

4.   To establish a regional Disaster Relief Trust between the five Hawke’s bay Local Authorities to assist with the distribution of donations following a disaster.

Officers have included the decisions from the deliberations into the Annual Plan, which is presented to the Council for consideration and adoption.

The Annual Plan includes Rate Increases of 4.59% which is a 0.55% increase on the Rates increase proposed for Year 2 of the Long Term Plan 2018-28.

It is important to note that while reviewing the capital programme for the Annual Plan and subsequent years, Council continues to deal with the issue of breaching resource consent requirements at the Waipukurau and Waipawa Wastewater Treatment Plants. The Wastewater review has developed options in response to the Environment Court Order which requires a report to go to the Court prior to the 30 June 2019. There is more investigation work to do to further develop the best practicable options. This is likely to result in an amendment to the Long Term Plan for the 2019/20 financial year.

SIGNIFICANCE AND ENGAGEMENT

In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as critical because it affects the ability of the Council to meet its statutory purpose and is fundamental to how the Council will fund these activities over the next year. This matter impacts all the residents and ratepayers of the Central Hawke’s Bay District. A number of channels were used to encourage the community to participate in the consultation process.  This included a number of public meetings, radio advertisements, social and print media campaigns, as well as inserts in the CHB Mail.  Consultation documents were also sent to ratepayers who live out of the district.

OPTIONS

The following assessment relates to all options

 

a)         Financial and Resourcing Implications

The Annual Plan is a key plan of Council for the service provision and the financial management and funding of Council. The adoption of the Annual Plan is critical for the Council to be able to set rates for the financial year and allows the Council to collect the rates required to deliver the service of Council.

 

b)         Risk Analysis

Council is required to adopt the Annual Plan in accordance with the LGA. All processes in the production of the Annual Plan have been in accordance with the LGA.

 

c)         Promotion or Achievement of Community Outcomes

The Annual Plan is a key plan for the financial year in achieving the Community Outcomes included in the Long Term Plan.

 

d)         Statutory Responsibilities

Council is required to adopt the Annual Plan in accordance with the LGA. Schedule 10 of the LGA set out the contents of the Annual Plan and Section 82 sets out the Consultation Principles that must be followed to formally consult on the Annual Plan. Council is also required to adopt the Annual Plan prior to the start of the year cover by the plan which requires Council to adopt the Annual Plan by 30 June 2019.

 

e)         Consistency with Policies and Plans

The Annual Plan has been developed in compliance with the policies of Council.

 

f)          Participation by Māori

The representative of the Maori Consultative Committee, Roger Maaka was present during the workshops and Council meetings in the preparation of the Annual Plan.

 

g)         Community Views and Preferences

As part of the process of developing the Annual Plan, Council is required to consult using Section 82 of the LGA therefore the wider community was part of the formal process. Council also engagement with the community during Project Thrive which was a key component in the development of the LTP which is the basis of the Annual Plan.

 

 

Option 1

 

In regards to the Annual Plan 2019/20 Council resolves to

a.   Adopt the Annual Plan 2019/20 in accordance with section 95 of the Local Government Act 2002.

b.   Delegate responsibility to the Chief Executive to approve the final edits required to the Annual Plan in order to finalise the documents for printing and distribution.

 

 

Option 2        

Council resolves to not adopt the Annual Plan 2019/20 and to give Officers guidance on which amendments were needed and an amended timeframe related to adoption of the Annual Plan would be required

NEXT STEPS

Following the adoption of the Annual Plan, Council with set the rates for the year of the Annual Plan and a report is included within the agenda of the Council meeting for the setting of the rates.

The Group Manager – Corporate Support and Services, in conjunction with the Chief Executive will make any minor amendments and distributed the Annual Plan as required.

Council Officers will also respond to all the submissions with the outcome of the deliberations and information adopted as part of the Annual Plan.  

Should the Council resolve to not adopt the Annual Plan, officers will be require guidance on which amendments are needed and an amended timeframe related to adoption of the Annual Plan would be required

 

Recommended Option

This report recommends option 1 for addressing the matter.

 

 

RECOMMENDATION for consideration

That having considered all matters raised in the report:

 

In regards to the Annual Plan 2019/20 Council resolves to

a)   Adopt the Annual Plan 2019/20 in accordance with section 95 of the Local Government Act 2002.

b)   Delegate responsibility to the Chief Executive to approve the final edits required to the Annual Plan in order to finalise the documents for printing and distribution.

 

 

 


Council Meeting Agenda                                                                                                    20 June 2019

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Council Meeting Agenda                                                                                                  20 June 2019

7.2         Fees and Charges 2019/20

File Number:           COU1-1400

Author:                    Bronda Smith, Group Manager, Corporate Support and Services

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       Schedule of Fees and Charges 2019/20  

 

PURPOSE

The matter for consideration by the Council is the adoption of the Fees and Charges for 2018/19

 

RECOMMENDATION for consideration

That having considered all matters raised in the report:

 

a)         That the Fees and Charges for the financial year dated 2019/20 as set out in Attachment A excluding Animal Control Fees be approved.

 

b)         That Council give notice pursuant to Section 103 of the Local Government Act 2002 of its intention to prescribe the fees payable for the period 1 July 2019 to 30 June 2020 in respect of certificates, authorities, approvals, consents, and services given or inspections made by the Council under the Local Government Act 2002, the Building Act 2004, the Building (Infringement Offences, Fees, and Forms) Regulations 2007, the Amusement Devices Regulations 1978, the Resource Management Act 1991, Health (Registration of Premises) Regulations 1966, Sale and Supply of Alcohol (Fees) Regulations 2013, the Gambling Act 2003, the Burial and Cremation Act 1964, and the Central Hawke’s Bay District Council Bylaws as set out in the Fees and Charges Schedule 2019/20.

 

 

 

compliance

 

Significance

This matter is assessed as being significant

Options

This report identifies and assesses the following reasonably practicable options for addressing the matter:

 

1.   That the Fees and Charges for the financial year dated 2019/20 as set out in Attachment A excluding Animal Control Fees be approved.

 

2.   Retain the current fee structure.

 

Affected persons

The persons who are affected by or interested in this matter are the community of Central Hawkes Bay District Council.

Recommendation

This report recommends option 1 for addressing the matter.

Long-Term Plan /
Annual Plan Implications

The Fees and Charges are a material component of the revenue of Council and therefore have an implication for being able to meet the Long Term Plan budgets if the current fee structure is maintained.

Significant
Policy and Plan Inconsistencies

No

BACKGROUND

As part of the Annual Plan, Council has reviewed the Schedule of Fees & Charges and has consulted on the charges as part of the Annual Plan consultation process.

The fees and charges noted in the schedule for 2019/20 relate to certificates, approvals, consents, and services given or inspections made by the Council under the Local Government Act 2002, the Building Act 2004, the Building (Infringement Offences, Fees, and Forms) Regulations 2007, the Amusement Devices Regulations 1978,the Resource Management Act 1991, Health (Registration of Premises) Regulations 1966, Sale and Supply of Alcohol (Fees) Regulations 2013, the Gambling Act 2003, the Burial and Cremation Act 1964, and the Central Hawke’s Bay District Council Bylaws as set out in the Schedule of Fees and Charges 2018/2019.

Council is required under Section 103 of the Local Government Act 2002, to give notice of its fees and charges payable for the period 1 July 2019 to 30 June 2020 as part of the Revenue and Financing Policy.

SIGNIFICANCE AND ENGAGEMENT

In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as significant because it has a material impact on the Council’s abilities to deliver the services included in the Long Term Plan.

OPTIONS

Option 1        

That the Fees and Charges for the financial year dated 2019/20 as set out in Attachment A excluding Animal Control Fees be approved

That Council give notice pursuant to Section 103 of the Local Government Act 2002 of its intention to prescribe the fees payable for the period 1 July 2019 to 30 June 2020 in respect of certificates, authorities, approvals, consents, and services given or inspections made by the Council under the Local Government Act 2002, the Building Act 2004, the Building (Infringement Offences, Fees, and Forms) Regulations 2007, the Amusement Devices Regulations 1978, the Resource Management Act 1991, Health (Registration of Premises) Regulations 1966, Sale and Supply of Alcohol (Fees) Regulations 2013, the Gambling Act 2003, the Burial and Cremation Act 1964, and the Central Hawke’s Bay District Council Bylaws as set out in the Fees and Charges Schedule 2019/20.

 

a)         Financial and Resourcing Implications

This option ensures that Council is able to meet the budgets within the Annual Plan.

 

b)         Risk Analysis

There is no risk assessed with this option.

 

c)         Alignment to Project Thrive and Community Outcomes

This aligns with the Council’s Community Outcomes.

 

d)         Statutory Responsibilities

Council is required to adopt the Fees and Charges prior to charging the fees based on the legislative requirements that the Fees and Charges are set under.

 

e)         Consistency with Policies and Plans

This is consistent with the Annual Plan 2019/20.

 

f)          Participation by Māori

There are no specific implications for Māori regarding the setting of the rates.

 

g)         Community Views and Preferences

The views of the community and preferences were considered as part of the special consultative process run as part of the Annual Plan process

 

h)         Advantages and Disadvantages

Approval of the Fees and Charges in the attachment allows Council to remain within the budgets included in the Annual Plan.

Option 2        

Retain the current fee structure

a)         Financial and Resourcing Implications

This option has material implications to meeting the budgets within the Annual Plan.

 

b)         Risk Analysis

There is risk in this option to meeting the budgets within the Annual Plan.

 

c)         Promotion or Achievement of Community Outcomes

This aligns with the Council’s Community Outcomes.

 

d)         Statutory Responsibilities

There is no statutory responsibilities in this option as the current fee structure has already been adopted by Council

 

e)         Consistency with Policies and Plans

This option is not consistent with the Annual Plan

 

f)          Participation by Māori

There are no specific implications for Māori regarding the setting of the rates.

 

g)         Community Views and Preferences

This would be inconsistent with the consultative process run as part of the Annual Plan process

 

h)         Advantages and Disadvantages

This option has material implications to meeting the budgets within the Annual Plan.

 

NEXT STEPS

Following the approval of the Schedule for Fees and Charges, from the 1st July 2019, the Fees and Charges will be updated on all forms and on the website.

 

Recommended Option

This report recommends option 1 for addressing the matter.

 

 

RECOMMENDATION for consideration

That having considered all matters raised in the report:

 

a)   That the Fees and Charges for the financial year dated 2019/20 as set out in Attachment A excluding Animal Control Fees be approved.

 

b)   That Council give notice pursuant to Section 103 of the Local Government Act 2002 of its intention to prescribe the fees payable for the period 1 July 2019 to 30 June 2020 in respect of certificates, authorities, approvals, consents, and services given or inspections made by the Council under the Local Government Act 2002, the Building Act 2004, the Building (Infringement Offences, Fees, and Forms) Regulations 2007, the Amusement Devices Regulations 1978, the Resource Management Act 1991, Health (Registration of Premises) Regulations 1966, Sale and Supply of Alcohol (Fees) Regulations 2013, the Gambling Act 2003, the Burial and Cremation Act 1964, and the Central Hawke’s Bay District Council Bylaws as set out in the Fees and Charges Schedule 2019/20.

 

 


Council Meeting Agenda                                                                                        20 June 2019

Schedule of Fees and Charges

 

Leadership and Governance Group

 

There are no applicable charges in this activity area.

Planning and Regulatory Group

                                                  Resource Management

excl GST

GST

incl GST

Notes: 

§ Pursuant to Section 36, 36(1) and 36(3) of the Resource Management Act 1991, Council may require the person who is liable to pay one or more of the below charges, to also pay an additional charge to recover actual and reasonable costs in respect of the matter concerned.

§ These set fees relate to the minimum administration charge only.  The actual fee payable includes the cost of time taken to process each application, memorandum, consent, certificate or schedule and the cost of the inspections required.

§ Extra charges will be applicable for development levies.  These will be assessed on a case by case basis.  Please contact Council for exact costs.

Land Use and Subdivision Consents

Notified Applications (Deposit)

$3,478.26

$521.74

$4,000.00

Non Notified Applications (Deposit)

$869.57

$130.43

$1000.00

Deemed Permitted Boundary Activity (s87AAB)

$156.52

$23.48

$180.00

Fast-Track Application (s87AAC) (Deposit)

$695.65

$104.35

$800.00

Variation of Conditions of Consents (s127)(Deposit)

$869.57

$130.43

$1000.00

Extension of Time Application (s125) (Deposit)

$695.65

$104.35

$800.00

Certificate of Compliance (s139) (Deposit)

$521.74

$78.26

$600.00

ROW application (S348 LGA)

$869.57

$130.43

$1000.00

Bond Administration Fee

$130.43

$19.57

$150.00

Inspection Fee – Zone 1

$173.91

$26.09

$200.00

Inspection Fee – Zone 2

$182.61

$27.39

$210.00

Inspection Fee – Zone 3

$200.00

$30.00

$230.00

Inspection Fee – Zone 4

$226.09

$33.91

$260.00

Inspection Fee – Outside Zone 4

$260.87

$39.13

$300.00

Travel Costs (per km)

$0.87

$0.13

$1.00

Sale of Liquor Certificate (RMA)

$86.96

$13.04

$100.00

Objection of RMA decisions (Section 357)

$869.57

$130.43

$1,000.00

Subdivisions

Subdivision Consents 1-8 Lots (Deposit)

$1,043.48

$156.52

$1,200.00

Subdivision Consents more than 8 Lots (Deposit)

$2,086.96

$313.04

$2,400.00

Subdivision Compliance Fee (section 223 and/or 224 Resource Management Act 1991)

$347.83

$52.17

$400.00

Subdivision Compliance Fee (section 223 and/or 224 Resource Management Act 1991) - more than 10 lots

$1,304.35

$195.65

$1,500.00

Consent Notices and miscellaneous subdivision documents (ie: Deamalgamation Certification s241(3), Cancellation of Easement s243(e ), Certificate Confirming Allotments s226(e )(ii)

$130.43

$19.57

$150.00

Bundled Consents

Combined Land Use and Subdivision Consent (Deposit)

$1,739.13

$260.87

$2,000.00

Monitoring and Compliance

Monitoring fee (per hour)

$139.13

$20.87

$160.00

Engineering Plan Approval

Actual and reasonable costs

Chargeout Rates per Hour

Administration

$113.04

$16.96

$130.00

Planner, compliance and monitoring

$139.13

$20.87

$160.00

Senior Planner

$147.83

$22.17

$170.00

Manager, Team Leader and Engineers

$165.22

$24.78

$190.00

Administrative Charges

Supply of documents

Photocopying costs

District Plan Charges

Private District Plan Change (Deposit)

$13,043.48

$1,956.52

$15,000.00

Designations and heritage orders (New and alterations) (deposit)

$1,304.35

$195.65

$1,500.00

District Plan (including Planning Maps) Hardcopy

Actual and reasonable costs

District Plan (including Planning Maps) Electronic

$43.48

$6.52

$50.00

Sec 224 12 Month Maintenance Bond for subdivision works equal to 5% of the cost of the construction works.

 

 



Building Consents

 

NOTES:

§  Building consent deposit payable on application.

§  The actual fee payable includes the cost of time taken to process each application, project information memorandum, building consent or compliance schedule and the cost of the inspections required.

§  Extra charges will be applicable for development levies.  These will be assessed on a case by case basis.  Please contact Council for exact costs.

§  Deposits are based on adequate documentation being provided to Council at the time of application and a set number of inspections.  Further charges will be incurred should further work be required during processing and issuing consent or should extra inspections be required.

§  It is anticipated that the scheduled deposit will cover some of Council's actual and reasonable expenses.  Where additional costs are incurred, the applicant will be charged accordingly.  Where, upon issue of a Code of Compliance Certificate, the deposit is found to exceed the actual and reasonable cost, a refund will be made.

§  Building Research Association and Department of Building and Housing levies are additional to the above at the Rates specified from time to time by the Association.

§  Pursuant to Building Research Association Legislation, materials, labour and plant costs must be included in the total value of building work for the calculation of levies.

§  The accreditation fee is to cover continuing Central Government accreditation costs relating to the Building Act 2004.

 

Consent Fees

excl GST

GST

incl GST

Solid Fuel Burner – Free Standing (including accreditation fee) (deposit) plus travel fees

$226.09

$33.91

$260.00

Solid Fuel Burner – In Built (including accreditation fee) (deposit) plus travel fees

$308.70

$46.30

$355.00

Marquee Consent / Inspection Fee

$156.52

$23.48

$180.00

Minor plumbing and drainage works including new connections, replacement septic tanks and effluent fields, demolition work and swimming pool fences (deposit)

$330.43

$49.57

$380.00

Additions and alterations or similar building works up to value of $50,000 (deposit)

$608.70

$91.30

$700.00

Dwellings, commercial/industrial buildings and building alterations, repiling and in ground pools (deposit)

$1,043.48

$156.52

$1,200.00

Pole Barn / Garage / Carport / Conservatory under $20,000 (deposit)

$678.26

$101.74

$780.00

Semi-Permanent Awnings

$130.43

$19.57

$150.00

Amendment to building consent (deposit)

$434.78

$65.22

$500.00

 

Administrative Charges

excl GST

GST

incl GST

Administration Fee – under $20,000

$242.52

$36.38

$278.90

Administration Fee – over $20,000

$449.13

$67.37

$516.50

Administration Fee – over $100,000 and commercial buildings

$628.78

$94.32

$723.10

Issue of Compliance Schedule

$234.78

$35.22

$270.00

Compliance Schedules charge per specified system

$8.70

$1.30

$10.00

Non Consent Compliance Schedules / Warrant of Fitness check (per specified system) hourly rate

$139.13

$20.87

$160.00

Building Warrant of Fitness Administration Fee

$130.43

$19.57

$150.00

Inspection Fee – Zone 1

$173.91

$26.09

$200.00

Inspection Fee – Zone 2

$182.61

$27.39

$210.00

Inspection Fee – Zone 3

$200.00

$30.00

$230.00

Inspection Fee – Zone 4

$226.09

$33.91

$260.00

Inspection Fee – Outside Zone 4

$260.87

$39.13

$300.00

Re-Inspection Fee

As per Zone Fee

Inspections for which no other fee has been paid (mileage will be charged for inspections outside the district) - eg effluent system subdivision inspections

$260.87

$39.13

$300.00

BRANZ and MBIE Levy

Actual cost

Section 72 administration (Building subject to natural hazards)

$347.83

$52.17

$400.00

Section 75 administration and Certification (Building across 2 or more allotments)

$347.83

$52.17

$400.00

Central Government Accreditation Recovery Fee – under $20,000

$30.43

$4.57

$35.00

Central Government Accreditation Recovery Fee – under $100,000

$60.87

$9.13

$70.00

Central Government Accreditation Recovery Fee – over $100,000

$108.70

$16.30

$125.00

Central Government Accreditation Recovery Fee – Commercial

$160.87

$24.13

$185.00

Hourly Charge Out Rate - Administration

$113.04

$16.96

$130.00

Hourly Charge Out/Processing Rate - Building Consent Officer/Monitoring and Compliance

$143.48

$21.52

$165.00

Hourly Charge Out Rate - Plan check of building consent

$143.48

$21.52

$165.00

Hourly Charge Out Rate - Pre-lodge of building consent

$143.48

$21.52

$165.00

Hourly Charge Out/Processing Rate - Building Control Team Lead

$165.22

$24.78

$190.00

Simpli Consent Fee

Actual Cost – to be set by Simpli based on building cost

GoGet Administration Fee - all consents

$43.48

$6.52

$50.00

Travel Costs (per km)

$0.87

$0.13

$1.00

Peer review of engineering reports

Actual Cost

Property File Request

$30.43

$4.57

$35.00

 

GIS Map Information

excl GST

GST

incl GST

Every Day Map Requests (No Photograph) – Note – A request that involves less than 15 minutes to produce

 

A4

$8.70

$1.30

$10.00

A3

$12.18

$1.82

$14.00

A2

$21.74

$3.26

$25.00

A1

$26.09

$3.91

$30.00

Every Day Map Requests (With Photograph) – Note – A request that involves less than 15 minutes to produce

 

A4

$17.39

$2.61

$20.00

A3

$24.35

$3.65

$28.00

A2

$43.48

$6.52

$50.00

A1

$52.18

$7.82

$60.00

Special Map Request Charges

Note: 

§ Specialised maps are those which require new layers to be added, minor analysis work and/or specialised printing techniques.  In addition to the printing charges outlined above there is a charge based on actual time taken plus any disbursements.

Hourly charge out rate

$139.13

$20.87

$160.00

Minimum charge for specialist maps

$65.22

$9.78

$75.00


 

 

Information Memoranda

excl GST

GST

incl GST

Property Information Memoranda

$313.04

$46.96

$360.00

Land Information Memoranda – ten (10) working days (Residential Property)

$286.96

$43.04

$330.00

Land Information Memoranda (Commercial)

$521.74

$78.26

$600.00

Certificate of Title

$30.43

$4.57

$35.00

 

Monitoring and Compliance

excl GST

GST

incl GST

 

Certificate of Public Use

$304.35

$45.65

$350.00

Plus actual and reasonable costs

Certificate of Acceptance

$434.78

$65.22

$500.00

Plus actual and reasonable costs

Applications for Change of use of a building

$434.78

$65.22

$500.00

Plus actual and reasonable costs

Compliance Inspection for existing fence (deposit)

$173.92

$26.08

$200.00

 

 

                                                  Noise Complaints

excl GST

GST

incl GST

Note: 

§ Pursuant to Section 36(1) and 36(3) of the Resource Management Act 1991, Council may require the person who is liable to pay one or more of the below charges, to also pay an additional charge to recover actual and reasonable costs in respect of the matter concerned.

 

Seizure charge for noise emission equipment

$173.92

$26.08

$200.00

Abatement Notice Fee

$52.18

$7.82

$60.00

 

 

 


 

                                                 
Registration of Premises

excl GST

GST

incl GST

 

Annual Registration of Premises

Food premises / Food control plans

$347.83

$52.17

$400.00

Verification Fee- hourly rate

$130.43

$19.57

$150.00

Prepacked food only/low risk

$173.91

$26.09

$200.00

Re-inspection for failure to comply / failure of CAR hourly rate

$130.43

$19.57

$150.00

Offensive Trades: Operating under Schedule 3 of Health Act 1956

$173.91

$26.09

$200.00

Hairdressers Registration

$134.78

$20.22

$155.00

Camping Grounds

$173.91

$26.09

$200.00

Funeral Directors

$173.91

$26.09

$200.00

Animal Sale Yards

$173.91

$26.09

$200.00

Transfer of Registration

$86.96

$13.04

$100.00

Registration of event on public / open space

(Small)

$65.22

$9.78

$75.00

Registration of event on public / open space

(Medium / Large)

$130.43

$19.57

$150.00

Street tables and chairs

$173.91

$26.09

$200.00

Food Control Plan Registration

$173.91

$26.09

$200.00

National Programme Registration

$86.96

$13.04

$100.00

Food Control Plan Renewal

$86.96

$13.04

$100.00

National Programme Renewal

$65.22

$9.78

$75.00

Other Applications

Sale of Liquor Certificate (Building)

$65.22

$9.78

$75.00

Other Applications

Complaint driven investigation resulting in issue of improvement notice by food safety officer

$130.43

$19.57

$150.00

Application for review of issue of improvement notice

$130.43

$19.57

$150.00

Monitoring of food safety and suitability, i.e. at an event

$130.43

$19.57

$150.00

 

 


 

 

Liquor

excl GST

GST

incl GST

Note: 

§ Fees set by Regulation under Sale and Supply of Alcohol Act 2012

Application Fees

Very low risk application

$320.00

$48.00

$368.00

Low risk application

$530.00

$79.50

$609.50

Medium risk application

$710.00

$106.50

$816.50

High risk application

$890.00

$133.50

$1,023.50

Very high risk application

$1,050.00

$157.50

$1,207.50

Annual Fees

Very low risk application

$140.00

$21.00

$161.00

Low risk application

$340.00

$51.00

$391.00

Medium risk application

$550.00

$82.50

$632.50

High risk application

$900.00

$135.00

$1,035.00

Very high risk application

$1,250.00

$187.50

$1,437.50

Special Licence Applications

Class 1 – 1 large event, more than 3 medium events or more than 12 small events

$500.00

$75.00

$575.00

Class 2 – 1 to 3 medium events or 3 to 12 small events

$180.00

$27.00

$207.00

Class 3 – 1 to 2 small events

$55.44

$8.31

$63.75

Other Applications

Managers Certificate Application

$275.00

$41.25

$316.25

Temporary Authority / Temporary Licence

$258.00

$38.70

$296.70

Permanent Club Charters annual fee

$550.00

$82.50

$632.50

Extract from registrar

$50.00

$7.50

$57.50

Sale of Liquor Certificate (Building)

$65.22

$9.78

$75.00

District Licensing Committee Costs

At actual costs


 

 

Hawkers, Pedlars, Itinerant Traders, Markets and Street Stalls

excl GST

GST

incl GST

Trading Licence (Public Places)

Hawker/Itinerant Trader License

$43.48

$6.52

$50.00

Lease/Rent of private land or buildings

$173.91

$26.09

$200.00

Markets – Event Organisers – seasonal

$65.22

$9.78

$75.00

Markets – Food Stall Holder – seasonal

$21.74

$3.26

$25.00

Street Stalls, Raffle Days, Street Collections - Non Commercial

No permit fee is required

 

Vehicle Stands

excl GST

GST

incl GST

Licences For Vehicle Stands On Streets

(Omnibus and Taxicabs)

Application

$173.92

$26.08

$200.00

Annual Rental

$100.00

$15.00

$115.00

 

Amusement Devices and Shooting Galleries

excl GST

GST

incl GST

Note: 

§ The Permit Fee for Amusement Devices is in addition to any Ground Rental etc that may be required.

Amusement Devices Permit Fees

For one device, for the first 7 days of proposed operation or part thereof

$8.70

$1.30

$10.00

For each additional device operated by the same owner, for the first 7 days or part thereof

$1.74

$0.26

$2.00

For each device for each further period of 7 days or part thereof

$0.87

$0.13

$1.00

Annual Fixed Amusement Facility

$86.96

$13.04

$100.00

 

Class 4 Gaming Licensing

excl GST

GST

incl GST

Note: 

§ Pursuant to the Gambling Act 2003.

Application Fee

$217.39

$32.61

$250.00

License Inspection Fee

$130.43

$19.57

$150.00

 

Skateboard and Bicycle Confiscation

excl GST

GST

incl GST

Return of confiscated skateboards and bicycles

$43.48

$6.52

$50.00

 

 

 

 

Advertising Signs

excl GST

GST

incl GST

Hoardings and Signs

Application and Permit

As for resource consents

Annual Licence Fees (per m² or part thereof per month)

$1.74

$0.26

$2.00

 

 





Animal Control

excl GST

GST

incl GST

Early Payment Discount: 

A discount of $10.00 is only available for those registrations paid prior to 1st July each year.

Note: 

§ Proportionate fees apply for Dog Registration from 1st August for all dogs legally required to be registered from that date and pups that turn 3 months of age after that date.

Dog Registration

Town Dogs

$95.65

$14.35

$110.00

Responsible Dog Owner

$65.22

$9.78

$75.00

Rural Dogs

$47.83

$7.17

$55.00

Responsible Dog Owner Property Inspection

$43.48

$6.52

$50.00

Pensioner / Gold Card Dog Owner

$32.17

$4.83

$37.00

Dangerous Dog

150% of the applicable registration category

Penalty for payment received after 1 August

$21.74

$3.26

$25.00

Dog Impounding

First impounding

$65.22

$9.78

$75.00

Second impounding

$78.26

$11.74

$90.00

Third impounding

$113.04

$16.96

$130.00

Daily charge

$13.91

$2.09

$16.00

After hours opening fee

$43.48

$6.52

$50.00

Other charges

Microchipping

$13.04

$1.96

$15.00

Replacement tags

$4.35

$0.65

$5.00

Collars – Large

$8.70

$1.30

$10.00

Collars – Small

$8.70

$1.30

$10.00

 

Ranging Charges

Note: 

§ Pursuant to the Impounding Act 1955.

Staff attendance at incidents of stock on roads including State Highways (per hour)

$217.39

$32.61

$250.00

Travel Costs (per km)

$0.87

$0.13

$1.00

Minimum charge

$86.96

$13.04

$100.00

 

 

 

Impounding fees for stock (excluding dogs)

excl GST

GST

incl GST

Note:

§ Trespass rates shall be additional and as described in the Regulations to the Impounding Amendment Act 1980.

Impounding for every animal per day

$17.39

$2.61

$20.00

Sustenance for every animal per day

$13.91

$2.09

$16.00

Notice to owner by post or delivery

$13.04

$1.96

$15.00

Notice to owner by advertisement[s]

At cost

Transport to Pound [By transport operators or other]

At cost

Transport to Pound [By Council]

At cost

Transport to Pound [By droving]

At cost

Minimum charge for any impounding

$173.91

$26.09

$200.00

Minimum Charge for second and subsequent impounding of stock from same owner -additional fee.

$217.39

$32.61

$250.00

 

 

Bylaws and Compliance

excl GST

GST

incl GST

Attendance at bylaw breaches

$173.92

$26.08

$200.00

Travel Costs (per km)

$0.87

$0.13

$1.00

Minimum charge

$173.91

$26.09

$200.00


Land Transport Group

 

                                                  Vehicle Crossings

excl GST

GST

incl GST

Notes: 

§ Vehicle crossings must be installed by a contractor approved by the Council.  Council must approve the design and location of crossing prior to installation.  Full cost must be paid by the applicant.

§ The applicant shall supply to the Council an estimate of the cost of the vehicle crossing along with a bond of 150% of the estimate prior to approval to construct being granted by the Council.  The estimate must be not more than 30 days old and must be provided by a Contractor acceptable to Council.

§ Bond is refundable.

§ The vehicle crossing must be constructed within 12 months of being granted the approval to proceed or the Council will construct the crossing using the bond.

§ Extra charges will be applicable for development levies.  These will be assessed on a case by case basis.  Please contact Council for exact costs.

Administration Fee payable at time of Vehicle Crossing application

$178.34

$26.76

$205.10

Bond Administration Fee

$50.76

$7.61

$58.37

 

                                                  Plans and Consents

excl GST

GST

incl GST

Generic Traffic Management Plan (annual fee)

$1,396.96

$209.54

$1,606.50

Individual Traffic Management Plan

$86.96

$13.04

$100.00

Corridor Access Request

$173.91

$26.09

$200.00

Corridor Access Request with Traffic Management Plan

$347.83

$52.17

$400.00

Generic Overweight Permit

$217.39

$32.61

$250.00

Individual Overweight Permit

$130.43

$19.57

$150.00

 

                                                  Temporary Road Closure

excl GST

GST

incl GST

Application

$356.69

$53.50

$410.19

Road Inspection Staff (per inspection)

$232.83

$34.92

$267.75

Travel Costs (per km)

$0.93

$0.14

$1.07

 

Road Stopping

excl GST

GST

incl GST

Application

$1,620.47

$243.07

$1,863.54

 

Livestock Crossing Permit

excl GST

GST

incl GST

Application

$176.95

$26.54

$203.49

 


 

                                                 
Licence to Occupy – Road Reserve

excl GST

GST

incl GST

Note: 

§ Pursuant to section 150 of the Local Government Act 2002.

Application Fee

No Charge

Annual Licence Fee (up to one acre (4000m²))

No Charge

Annual Licence Fee (larger than one acre (4000m²))

No Charge

 


 

Solid Waste Group

 

NOTES:

The following conditions apply to all trade refuse users of the landfill and transfer stations:

§ The disposal of Special wastes (as defined in the landfill management plan) at the landfill requires the Waste Generator to complete the “Special Waste Questionnaire” and “Waste Profile Declaration”.  Special waste will be only accepted after Council’s approval of the application.

§ Hazardous waste, Prohibitive waste and Trade waste (as defined in Council’s Solid Waste Bylaw) will not be accepted at Council facilities.

§ Council will invoice commercial users at appropriate intervals. The assessment of volumes of refuse for charging will be based on the volume of refuse in the vehicle, not the compacted volume in the landfill.  Council’s assessment of volumes will be final.

§ Unless agreed with Council NO truckloads of trade refuse or loads of clean fill greater than 0.2m³ will be accepted at the transfer stations.  Such loads may be accepted at the landfill and will be charged for separately at the landfill charge.

§ Unless agreed with Council or the landfill operator no after hour access is allowed to the landfill or transfer stations. No keys to the landfill or transfer stations will be issued.

Special/Difficult Refuse is waste that is bulky, lightweight or requiring immediate burying due to containing offensive odour, or is easily windblown, attractive to vermin, has health implications, contains asbestos, or as required by the Council or landfill operator.

 

* based on $10/tonne Waste Levy contribution (excluding GST) and $20.65/tonne carbon credits (GST exempt). These prices are subject to change during the year based on third party pricing.

                                                  Refuse and Greenwaste

excl GST

Waste Min Levy

GST

Carbon credits

incl GST

Landfill (minimum charge of $60.00)

Standard Refuse (per tonne)

$120.00

$10.00*

$19.50

$20.65*

$170.15

Special/Difficult Refuse (per tonne)

Actual Costs of disposal (Min standard refuse rate charge)

Landfill Keg Tag Bond

$17.39

N/A

$2.61

N/A

$20.00

Landfill Admin Fee for Manual Dockets

$43.48

N/A

$6.52

N/A

$50.00

 

                                                  Transfer Station - Refuse

excl GST

Waste Min Levy

GST

incl GST

Car

$11.52

$0.65*

$1.83

$14.00

Van or ute with a contained load being either a Wheelie bin/drum/small wool sack/up to 2 bags

$11.52

$0.65*

$1.83

$14.00

Utilities and Vans

$21.03

$1.58*

$3.39

$26.00

Trailers up to 2.0m long up to 1m high

$21.03

$1.58*

$3.39

$26.00

Utilities and Trailers up to 2.0m loaded above 1m high (per 0.5m)

$11.52

$0.65*

$1.83

$14.00

Trailers up to 2.6m long up to 1m high

$31.64

$2.27*

$5.09

$39.00

Trailers up to 2.6m loaded above 1m high (per 0.5m)

$21.03

$1.58*

$3.39

$26.00

Trailers larger than above

Per cubic metre rate

Flat Deck Truck

Landfill or pre agreed measured m³ rate

Other Truck

Landfill or pre agreed measured m³ rate

Per cubic metre (compacted)

$69.57

$4.18*

$10.43

$80.00

Per cubic metre (not compacted)

$30.77

$2.27*

$4.96

$38.00

Weighed load at Transfer Station (incl. weigh fee)

$40.00 + per tonne fee

Vehicle and Trailer

Charged for both individually

Mixed loads

Charged at refuse rate

Television (old)

$19.13

N/A

$2.87

$22.00

Television (flat screen)

$15.65

N/A

$2.35

$18.00

Monitor (old)

$10.43

N/A

$1.57

$12.00

Monitor (new flat screen)

$12.17

N/A

$1.83

$14.00

Printer/Scanner (small)

$5.22

N/A

$0.78

$6.00

Printer/Scanner (large)

$43.48

N/A

$6.52

$50.00

Paint (up to 4 litre can)

$1.74

N/A

$0.26

$2.00

Paint (over 4 litre can)

$3.48

N/A

$0.52

$4.00

Whiteware (Fridges, freezers etc)

No Charge

 

                                                  Transfer Station – Greenwaste

excl GST

GST

incl GST

Car

$6.96

$1.04

$8.00

Wheelie bin/ drum/ small wool sack / up to 2 bags

$6.96

$1.04

$8.00

Utilities and Vans

$12.17

$1.83

$14.00

Trailers up to 2.0m long up to 1m high

$12.17

$1.83

$14.00

Utilities and Trailers up to 2.0m loaded above 1m high (per 0.5m)

$6.96

$1.04

$8.00

Trailers up to 2.6m long up to 1m high

$22.61

$3.39

$26.00

Trailers up to 2.6m loaded above 1m high (per 0.5m)

$12.17

$1.83

$14.00

Trailers larger than above

Per cubic metre rate

Flat Deck Truck

Measured m³ rate

Other Truck

Pre agreed m³ rate

Per cubic metre

$27.83

$4.17

$32.00

Vehicle and Trailer

Charged for both individually

Mixed loads

Charged at refuse rate

 

Tyre Disposal - All tyres are to be charged independently and are on top of other refuse charges.

Car

$6.09

$0.91

$7.00

Motorcycle

$3.48

$0.52

$4.00

4x4

$7.83

$1.17

$9.00

Truck

$10.43

$1.57

$12.00

Tractor

$30.43

$4.57

$35.00

Tyres on rims

2 x individual tyre charge

Refuse bags / Recycling bin Charges (Recommended Retail Price)

Refuse Bag – 35 litre

$1.65

$0.25

$1.90

Refuse Bag – 60 litre

$2.00

$0.30

$2.30

Recycling Bin

$19.13

$2.87

$22.00

Unauthorised dumping - Council will prosecute persons caught dumping rubbish unlawfully.

Staff time for investigating and clearing per hour

$108.70

$16.30

$125.00

Travel Costs (per km)

$0.87

$0.13

$1.00

Minimum Charge

$347.83

$52.17

$400.00

 

Water Services Group

 

Water Supply

excl GST

GST

incl GST

Charges for Water

Notes:

§ Extraordinary users may be charged by private arrangement with Council.

§ Quarterly water billing will apply for metered water users.

§ Extra charges will be applicable for development levies.  These will be assessed on a case by case basis.  Please contact Council for exact costs.

Tankered water (taken from standpipes) per m³

$3.28

$0.49

$3.77

Note:

- for information only as this charge is a rate and is set as a rate

Water to metered properties per m³

$2.19

$0.33

$2.52

Common Charges

Note: 

§ Water Connections from the Council main, to and including the toby and/or meter manifold must be installed by a contractor approved by Council for the installation of water connections, at the applicant’s expense.

Application fee

$114.78

$17.22

$132.00

Installation Administration fee

$173.91

$26.09

$200.00

Inspection fee

$114.78

$17.22

$132.00

Debt Recovery - hourly rate

$114.78

$17.22

$132.00

Restrictor Fee (Plus actual costs)

$114.78

$17.22

$132.00

Plus actual costs

Installation of testable Backflow Preventer

Contractors cost

Maintenance and Annual Testing Fees

Contractors cost

Disconnections and Reconnections

Contractors cost

Reconnection following Council imposed disconnection

Contractors cost

New Connections

Contractors cost

 

 

 

 


 

Wastewater (Sewerage) Group

 

Sewerage

excl GST

GST

incl GST

New Connections

Notes:

§ Sewerage connections must be installed by a contractor approved by the Council for the installation of sewerage connections.  Connections at the applicant’s expense.

§ Extra charges will be applicable for development levies.  These will be assessed on a case by case basis.  Please contact Council for exact costs.

Application fee

$114.78

$17.22

$132.00

Installation Administration fee

$173.91

$26.09

$200.00

Inspection fee

$114.78

$17.22

$132.00

New Connections

Contractors cost

Disconnections and Reconnections

Contractors cost

Reconnection following Council imposed disconnection

Contractors cost

Existing Connections

Note: 

§ Work and repair to existing connections to Council sewer main.  All physical work associated with repair at applicant’s expense.

Inspection fee

$114.78

$17.22

$132.00

 

Discharge of Trade Waste

Note: 

§ Charges for the discharge of Trade Waste and conditions thereof are recovered under the Central Hawke’s Bay District Council Trade Waste Bylaw 2006.  The following charges are provided in Schedule 1D of the Bylaw.

B  Trade Waste Charges

Category

Description

excl GST

GST

incl GST

B1        Volume

Payment based on the volume discharged $/m3

 

Waipukurau 

$0.22

$0.03

$0.25

 

Waipawa

$0.22

$0.03

$0.25

B3        Suspended solids

Payment based on the mass of suspended solids $/kg

 

Waipukurau  ISS

$1.26

$0.19

$1.45

 

                      VSS

$0.16

$0.02

$0.18

 

Waipawa  ISS

$1.62

$0.24

$1.86

 

                 VSS

$0.22

$0.03

$0.25

B4        Organic loading

Biochemical oxygen demand or chemical oxygen demand $/kg.

 

Waipukurau

$1.69

$0.25

$1.94

 

Waipawa

$1.07

$0.16

$1.23

B5        Nitrogen

Payment based on the defined form(s) of nitrogen $/kg.

 

Waipukurau 

$2.52

$0.38

$2.90

 

Waipawa 

$2.25

$0.33

$2.58

B6        Phosphorous

Payment based on the defined form(s) of phosphorous $/kg.

 

Waipukurau

$8.36

$1.26

$9.62

 

Waipawa 

$6.75

$1.01

$7.76

Tankered Waste Charges

Tankered Wastes ($/m3)

$0.020

$0.001

$0.021

 

Storm Water Group

 

Storm Water

excl GST

GST

incl GST

New Connections

Note: 

§ Storm water connections must be installed by a contractor approved by the Council for installation of storm water connections.  Connections at the applicant’s expense.

§ Connections to a Council piped stormwater sysem will incur an Installation Administration fee.

Application fee

$114.78

$17.22

$132.00

Inspection fee

$114.78

$17.22

$132.00

Installation Administration fee

$173.91

$26.09

$200.00

Existing Connections

Note: 

§ Work and repair to existing connections to Council’s storm water drain, kerb and channel, or open drain.  All physical work associated with repair at applicant’s expense.

Inspection fee

$114.78

$17.22

$132.00

 

 

 

 

 


 

Recreation and Community Facilities Group

 

Parks and Reserves

excl GST

GST

incl GST

Note:

§ Fees for Parks and Reserves are set and collected under the FM Contract.

Pourerere Beach Freedom Camping

Note:

§ For permits issued for a one week period between the 20th December and 6th February each summer.  At all other times no fee applies.

Booking Administration Fee

$30.44

$4.56

$35.00

 

 

Library Charges

excl GST

GST

incl GST

Notes:

§ All residents of Central Hawke’s Bay have free membership.

Rental Books

Standard Free Issue

Free

Rental Book - Category A (4 weeks)

$0.87

$0.13

$1.00

Rental Book - Category B  (4 weeks)

$0.78

$0.12

$0.90

Rental Book - Category C  (4 weeks)

$0.70

$0.10

$0.80

Rental Book - Category D  (4 weeks)

$0.61

$0.09

$0.70

Rental Book - Category E  (4 weeks)

$0.52

$0.08

$0.60

Rental Book Automatic Renewal Fee - Where item not returned within issue period

Rental Book Renewal Fee - Category A (4 weeks)

$0.87

$0.13

$1.00

Rental Book Renewal Fee - Category B  (4 weeks)

$0.78

$0.12

$0.90

Rental Book Renewal Fee - Category C  (4 weeks)

$0.70

$0.10

$0.80

Rental Book Renewal Fee - Category D  (4 weeks)

$0.61

$0.09

$0.70

Rental Book Renewal Fee - Category E  (4 weeks)

$0.52

$0.08

$0.60

Magazines

$0.87

$0.13

$1.00

Magazines - Teens and Students

Free

Magazines - Older

$0.61

$0.09

$0.70

Holds - up to 1 week

Free

Library Request books from libraries with reciprocal agreement

$8.70

$1.30

$10.00

Library Request books from other libraries

$21.74

$3.26

$25.00

Books for Sale

Library Services Manager Discretion

Lost books (Adults Content)

Replacement item cost plus $5.50 processing fees

Lost books (Children's Content)

Replacement item cost only

Printing

A4 Single Sided per sheet

$0.17

$0.03

$0.20

A4 Double Sided per sheet

$0.35

$0.05

$0.40

A4 Colour Single Sided

$1.30

$0.20

$1.50

A3 Single Sided per sheet

$0.35

$0.05

$0.40

A3 Double Sided per sheet

$0.70

$0.10

$0.80

A3 Colour Single Sided

$2.61

$0.39

$3.00

Scanning for first page

Free

Scanning for extra pages

Free

Aotearoa Peoples Network Kaharoa printing - per page (black and white)

$0.17

$0.03

$0.20

Aotearoa Peoples Network Kaharoa printing - per page (colour)

$0.43

$0.07

$0.50

3D Printing charged per gram

$0.10

$0.01

$0.11

A4 size - laminating

$1.74

$0.26

$2.00

A3 size  - laminating

$3.48

$0.52

$4.00

DVD Rental

DVDs Set - 3 week issue

$6.09

$0.91

$7.00

DVDs Restricted - 3 week issue

$6.09

$0.91

$7.00

DVDs Category A - 1 week issue

$4.35

$0.65

$5.00

DVDs Category B - 1 week issue

$3.91

$0.59

$4.50

DVDs Category C - 1 week issue

$2.61

$0.39

$3.00

DVDs Restricted - 1 week issue

$4.35

$0.65

$5.00

School DVD's - 1 week all categories

Free

DVD Automatic Renewal Fee - Where item not returned within issue period

DVDs Set - 3 week issue

$6.09

$0.91

$7.00

DVDs Restricted - 3 week issue

$6.09

$0.91

$7.00

DVDs Category A - 1 week issue

$4.35

$0.65

$5.00

DVDs Category B - 1 week issue

$3.91

$0.59

$4.50

DVDs Category C - 1 week issue

$2.61

$0.39

$3.00

DVDs Restricted - 1 week issue

$4.35

$0.65

$5.00

School DVD's - 1 week all categories

Free

Room Hire

Waipawa Meeting room rental - Commercial (day)

$43.48

$6.52

$50.00

Waipawa Library Meeting room - Not for profit

Free

Waipawa Library Meeting - Regular Meetings

Library Services Manager Discretion

Miscellaneous

Replacement Library Cards

$2.17

$0.33

$2.50

Book Covering

$3.48

$0.52

$4.00

Bond for temporary membership

$17.39

$2.61

$20.00

Book Bags

$1.74

$0.26

$2.00

Road Code Bond

$8.70

$1.30

$10.00

Aotearoa Peoples Network Kaharoa Internet Access

Free

 

Cemeteries and Crematoria

Notes:

§ The sale of reserve plots is restricted to one and then only in conjunction with the burial of a member of the same family.  (With each application a standard form is filled out so that an accurate record of the reserve plot is kept.  A copy of this form is also forwarded to the local Funeral Director.)

Those persons who have reserved plots on behalf of another person or for family members cannot reserve a further plot until the original reserved plots are used.

Pursuant to section 10 (4) of the Burial and Cremation Act 1964 the exclusive right of burial will lapse after sixty (60) years.  All plots not used after 60 years will be offered for re-sale following deliberate effort to trace the purchaser or descendants thereof.

§ The cost of general grounds maintenance in the cemetery including mowing plots in the lawn cemetery areas is carried out by Council and paid for in the Burial Plot Fee.  However maintenance of headstones, fences, concrete-work, etc on any plot is the responsibility of the deceased’s descendants and relatives.

Burial Plot Fees

excl GST

GST

incl GST

Adult

$739.13

$110.87

$850.00

Children under 13

No charge

Baby -Waipukurau Cemetery Memorial only

No charge

Lawn Ashes

$239.13

$35.87

$275.00

Crematorium Garden Plot

$239.13

$35.87

$275.00

Crematorium Family Garden Area (8 plots - where available)

$2,173.91

$326.09

$2,500.00

Crematorium Family Garden Area (10 plots- where available)

$2,608.70

$391.30

$3,000.00

RSA Burial or RSA Ashes Plots

No charge

Interment Fees

Standard – including public holidays and weekends

$782.61

$117.39

$900.00

Children under 13 and Babies - including public holidays and weekends

No charge

Ashes

$217.39

$32.61

$250.00

Other Cemetery Fees

Double Depth (more than one burial where ground permits)

$217.39

$32.61

$250.00

Breaking Concrete

Actual Cost

Afterhours - Afterhours  fees will apply to interments that begin after 1.00pm Saturday and 4.00pm on weekdays.  This fee is additional to the interment fee.

$652.17

$97.83

$750.00

Sundays and Public Holidays - Sunday and Public Holiday fees apply to all interments on Sundays and Public Holidays with the exception of Easter Sunday, Anzac Day, Christmas, Boxing and New Year's Day, when no interments are permitted.  This fee is additional to the interment fee.

$1,521.74

$228.26

$1,750.00

Disinterment

Actual Costs

Monumental Permit Fee - A monumental permit is required for all work to a headstone, including repairs and new headstones and plaques, including ashes garden plaques within the cemetery.

$43.48

$6.52

$50.00

District-wide Reservations (maximum of one adjoining plot at the time of interment)

200% of the current plot fee

Manual Records Search Fee - per entry (per hour) plus actual costs

$130.43

$19.57

$150.00

 

Retirement Housing

 

 

Total Fee

 

Notes:

§ Retirement housing rentals have been included in the Fees and Charges Schedule purely for review and information purposes.  They do not form part of the Special Order procedures.

§ New tenancies that occur during the year, may be negotiated at rentals which exceed the below.

§ Rentals are reviewed annually.

§ Residential Rents are GST exempt supplies and therefore do not include GST

Kingston Place Waipawa or Ruahine Place Waipukurau (per week)

Single Occupancy

 

 

$115.00

 

Married Occupancy

 

 

$130.00

With Council owned and maintained heat pump

Single Occupancy

 

 

$135.00