Agenda of Council Meeting - 8 February 2018

Council Meeting Agenda 8 February 2018

CENTRAL HAWKE’S BAY DISTRICT COUNCIL

Minutes of a meeting of the Central Hawke’s Bay District Council held in the Council Chamber, 32 Ruataniwha Street, Waipawa on Thursday 14 December 2017 commencing at 10.59am

PRESENT: Her Worship the Mayor, A R Walker

Councillors T H Aitken, K R Annand, S M Burne-Field, T R Chote,
G A Minehan, B W Muggeridge, I G S Sharp and D N Tennent

IN ATTENDANCE: M R Davidson [Chief Executive]

P S McKinley [Land Transport Manager]

T R Cook [Regulatory Services Manager

H Robinson [Interim Utilities Manager]

B M Smith [Chief Financial Officer]

S J Thrush [Technical Services Manager]

L G Harrison [Administration Assistant]

Roger C A Maaka [Maori Consultative Committee Representative]

1.0 PRAYER

2.0 apologies

3.0 declarations of conflicts of interest

None

4.0 standing orders

RESOLVED:

THAT the following standing orders are suspended for the duration of the meeting:

· 20.2 Time limits on speakers

· 20.5 Members may speak only once

· 20.6 Limits on number of speakers

THAT 21.4 Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Crs Sharp / Tennent

CARRIED

5.0 confirmation of minutes

RESOLVED:

THAT the minutes of the Council Meeting held on 1 November 2017 and 30 November 2017, as circulated, be confirmed as true and correct.

Crs Minehan / Aitken

CARRIED

6.0 local government act compliance – planning, decision making and accountability

Council is required to make decisions in accordance with the requirements of Part 6 Subpart 1 of the Local Government Act 2002.

RESOLVED:

THAT Council has read the reports associated with items 7.0, 8.0, 9.0, 10.0, 11.0, 12.0, 13.0, 14.0, 15.0, 16.0, 17.0 and 18.0 and considers in its discretion under Section 79(1)(a) that sufficient consultation has taken place in addition to the Councillors knowledge of the items to meet the requirements of Section 82(3) in such a manner that it is appropriate for decisions to be made during the course of this meeting.

Crs Burne-Field / Chote

CARRIED

7.0 2017 bylaw review update

During the presentation the following was discussed:

· The Regulatory Services Manager spoke to the report.

· The Interim Utilities Manager spoke to the report.

· The Chief Executive spoke to the report.

RESOLVED:

1. THAT the report be received.

The reason for the decision is

That it meets the purpose of local government as stated below.

The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

Crs Annand / Aitken

CARRIED

2. The Water Supply Bylaw, Trade Waste Bylaw, and the Keeping of Animals, Poultry and Bees Bylaw, be adopted with amendments previously consulted on.

The reason for the decision is

That it meets the purpose of local government as stated below.

Her Worship Mayor / Cr Tennent

CARRIED

3. That a detailed review of the formula within the Trade Waste Bylaw is completed, and that further public consultation is undertaken where recommended amendments are more than minor in the context of the Big Water Story.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Annand / Burne-Field

CARRIED

4. That Council publicly consult on making provision for the keeping of bees, and, the keeping of pet pigs, in residential and/or township zones, as part of the review and consultation of the draft District Plan.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Muggeridge / Burne-Field

CARRIED

8.0 wastewater services update – waipawa and waipukurau

During the presentation the following was discussed:

· The Chief Executive spoke to the report.

· The Mayor gave an update on the presentation held at the HBRC yesterday on this issue.

· The Deputy Mayor thanked Her Worship the Mayor and CEO on the presentation they gave to the HBRC yesterday.

· Cr Tennent noted that he appreciated there has been an Independent Review.

RESOLVED:

THAT the update on Waipukurau and Waipawa wastewater treatment work be received.

THAT the Report “Waipukurau and Waipawa Wastewater Treatment Plant Review” by The Wastewater Specialists be adopted.

THAT Council request the Chief Executive to formally begin the implementation of the reports recommendations.

THAT 6 weekly updates are provided to the Environment and Regulatory Subcommittee on progress related to the recommendations outlined in the independent review.

THAT the Chief Executive provide to Council in the New Year terms of reference for a Wastewater working party made up of elected officials and community representatives to guide Officers and Independent experts in their consideration of long term solutions.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Sharp / Chote

CARRIED

9.0 adoption of procurement approach for key services contract

During the presentation the following was discussed:

· The Chief Executive spoke to the report.

RESOLVED:

THAT Council note the report prepared by Tim Munroe on the Facilities Management Service Delivery Review (S17a) and Procurement Strategy.

THAT Council adopt the Procurement Strategy for the Facilities Management Service Delivery Contract.

THAT Council notes that in adopting the Procurement Strategy, Council authorises staff to undertake the procurement and evaluation and report back to Council when a preferred supplier has been identified.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Chote / Muggeridge

CARRIED

THAT Council nominate Cr Tennent to represent elected officials formally throughout the evaluation process and that Cr Muggeridge attend as an observer.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Sharp / Minehan

CARRIED

10.0 Mayor’s report

During the presentation the following was discussed:

· The Mayor spoke to the report.

RESOLVED:

THAT the Mayor’s report be received.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Annand / Minehan

CARRIED

The meeting adjourned at 12.29pm for lunch and reconvened at 1.25pm.

11.0 monthly chief executive report

During the presentation the following was discussed:

· The Chief Executive spoke to the report.

· Mayor acknowledged a good report.

RESOLVED:

THAT Council note the contents of the Chief Executives report.

The reason for the decision is

That it meets the purpose of local government as stated below.

Her Worship the Mayor / Cr Annand

CARRIED

12.0 reports from ce eMPLOYMENT AND PERFORMANCE committee

Attached are the minutes of the CE Employment and Performance Committee meeting held on 6 December 2017.

RESOLVED:

THAT the minutes of the meeting of the CE Employment and Performance Committee held on 6 December 2017 be received.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Annand / Muggeridge

CARRIED

13.0 reports from district plan subcommittee working party

Attached are the minutes of the District Plan Subcommittee Working Party Committee meeting held on 29 November 2017.

RESOLVED:

THAT the minutes of the meeting of the District Plan Subcommittee Working Party Committee held on 29 November 2017 be received.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Annand / Chote

CARRIED

The Committee refers the following recommendations to Council:

1. FINAL RECOMMENDATIONS FOR URBAN ENVIRONMENT REVIEW

1. The final draft chapters of the Urban Environment Review

a. Part 5 Residential Zone

Issues, Objectives & Policies

· Improved objectives and policies to reflect best practices;

· Improved linkages between the provisions; and

· Improved wording

Rules & Standards

· Removed provisions relating to pigs, bees, poultry etc (Council by-laws)

· Clarifies ‘day-care facility’ provision and ‘community’ / ‘recreation’ activity provisions, including amended definitions:

· Introduced a new provision for show homes;

· New catch-all non-complying activity rule introduced for greater clarity and to better catch unanticipated activities;

· Consistency with other district plans, particularly neighbouring ones (HDC and NCC) where appropriate, including a new light and glare performance standard.

Definitions

• Home-based Education and Care Services

• ‘Show home’

(Consistency with HDC and NCC District Plans) Amendments to: New Definitions for:

· Accessory Buildings

· Community Activity

· Day Care Facility

· Educational Facility

· Emergency Service Activities

· Home Occupations

· Residential Activity

· Residential Unit

· Setback

Assessment Criteria

· New assessment criteria for light and glare;

· Amendment in part to 14.2.8 ‘noxious or unpleasant activities’ by amending to refer to Screening for visual amenity;

· New part 14.4(1) for community activities and recreation activities greater than 100m2 gross floor area, and day care facilities; and

· Deleted 14.1(1) for pig, poultry, rooster and bees

b. Part 6 Rural Townships Zone

High Level Changes

· Renamed Townships Zone to ‘Rural Townships Zone’

· Inclusion of Porangahau as a Rural Township and deletion of the coastal settlements form this zone; and

· Inclusion of individual rural townships descriptions in the introduction

Issues, Objectives & Policies

· Amended issue;

· Improved objectives and policies to reflect best practice;

· Improved linkages between the provisions; and

· Improved wording

Rules & Standards

· Updates to align with changes to the Residential Zone;

· Rule 6.6.1(a) residential activities, removal of reference to pigs, poultry, rooster and bees;

· Rule 6.6.3 new restricted discretionary activity;

· Rule 6.6.5 catch all, non-complying activity;

· Introduce limits and additional categories for industrial activities (GFA/Activity Status)

· Introduce limits for commercial activities (GFA/Activity Status)

· New standard for light and glare; and

· Building Density

Definitions

Amendments to:

· Camping ground

· Visitor accommodation (consistency with HDC and NCC District Plan)

c. Part 7A Commercial Zone and Part 7B Mixed Use Industrial Zone

Map 3 - Proposed Commercial Zone – Waipukurau

Issues, Objectives & Policies

· Added a new objective that supports rules that provide for complimentary and compatible activities within the zones, that recognise the sensitivities and amenity levels within the zones;

· Improved objectives and policies to reflect best practice;

· Improved linkages between the provisions; and

· Improved wording

Rules and Standards

· Deleted standards relating to activities within the airport noise boundary applying to the Commercial Zone i.e. they only apply to the Mixed Use Industrial Zone;

· Added a new Restricted discretionary Activities rule;

· Amended the Non-complying Activities rule;

· Deleted Prohibited Activities rule and replaced it with a Non-complying rule;

· Deleted building coverage standard

· Deleted hours of operation standard relating Licensed Premises; and

· Added new light and glare standard for the zones

Definitions

Amendments to:

· Commercial Activity

· Industrial Activity

· Licensed Premises

· Service Activity

· Service Station (consistency with HDC and NCC District Plan)

d. New Part 3.1A Sustainable Subdivision & Building

Introduction

· Refers to sustainable subdivision and building being characterized by;

· Significantly reduced energy consumption;

· Improved resource efficiency;

· Reduced environmental impacts;

· Lower impact on local infrastructure; and

· Being easier to manage

Issues, Objectives & Policies

· One issue that recognises that new urban development can have adverse effects on the environment (including cumulative effects) through, for example, increased stormwater runoff or increased water or energy consumption

· One objective to promote sustainable subdivisions and buildings in the District

5 new policies to encourage:

· Subdivision design and building development that optimises efficient resource and energy use and conservation measures through improved subdivision an building design, including by orientation to the sun and utilising principles of low impact urban design;

· Use of on-site stormwater attenuation measures where appropriate, including rainwater harvesting devises, green roofs, site landscaping, rain gardens, wetland treatment systems and low impact stormwater attenuation systems;

· Water recycling (grey water) and installation of water saving devices;

· Implementation of principles of sustainable building practice through provision of advice and information; and

· Sustainable building design that:

o Uses durable low maintenance and energy efficient materials;

o Inert exterior cladding (avoiding the use of materials containing copper or zinc);

o Maximises access to sunlight (including the location of outdoor living areas) and natural ventilation; and

o Incorporates mechanical and electrical systems that optimise energy efficiency

Implementation Methods

· Exempting roof water tanks, solar panels and solar hot water systems from having to comply with the Recession Lines performance standard in any zone;

· Ensuring subdivision and engineering standards do not preclude adoption of alternative sustainable building technologies and services, where appropriate; and

· Advocating the adoption of environmentally sustainable building design principles and providing advice and information to subdividers and developers

Environmental Results Anticipated

· Improved subdivision and building development and greater uptake of environmentally sustainable design;

· More efficient use of energy and existing infrastructure;

· Reduced adverse environmental effects;

· A higher quality urban environment; and

· Increased use of renewable energy sources, including solar energy

e. New Part 3.1B Housing and Business Growth

i. Map 1 - Waipukurau Proposed Zones and Indicative Growth Nodes

ii. Map 2 – Waipawa & Otane Proposed Zones and Indicative Growth Nodes

Introduction

· Refers to the National Policy Statement on Urban Development Capacity:

o Requirements to ensure sufficient, feasible housing and business land development capacity in the short, medium and long term;

o Short term – supported with development infrastructure actually in place;

o Medium term = must have development infrastructure either in place or identified in a 10-year long term plan under the LGA;

o Long term – supported by infrastructure that is identified in a 30-year infrastructure plan under the LGA

· Refers to the provisions in Chapter 3.1B Managing the Built Environment in the Hawke’s Bay Regional Policy Statement;

o Establish compact, and strongly connected urban form throughout the Regions;

o Ensure development is integrated with the provision of strategic and other infrastructure, the provision of services, and associated funding mechanisms;

o Ensure planning and provision of transport infrastructure is integrated with development and settlement patterns;

o Requires any rezoning for urban growth to be accompanied by a structure plan for inclusion in the District Plan

Issues, Objectives & Policies

· One issue that recognises the need to provide sufficient development capacity for housing and business growth in order to keep up with demand and to facilitate economic growth

· Objective to provide a sustainable supply of housing and business land in the District

· Objective to avoid ad hoc urban development onto valuable versatile land in the District

· Objective to ensure urban development is planned for and undertaken in line with the Regional Policy Statement

· Policy to ensure a range of housing and business development opportunities with the District

· Policy to avoid unnecessary expansion of urban activity onto valuable versatile land

· Policy to prioritise efficient utilization of existing infrastructure

· Policy to prepare structure plans for identified urban growth areas prior to rezoning

Implementation Methods

· Zoning to avoid ad hoc urban development;

· Direct resources toward infrastructure upgrades to accommodate growth;

· Structure planning;

· Monitoring and review of uptake of residential and business land in the District; and

· 5-yearly review of the draft 30-year Urban Growth Strategy for Waipukurau and Waipawa/Otane

Environmental Results Anticipated

· A well-functioning residential market that is able to cater for and respond to demand for a range of residential housing types;

· Sufficient business land to be responsive to business demands and encourage economic growth;

· Urban development that avoids, remedies or mitigates adverse environmental effects, and minimises the loss of valuable versatile land; and

· The strategic integration of infrastructure with land use

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Chote / Tennent

CARRIED

14.0 reports from Environment and REgulatory committee

Attached are the minutes of the Environment and Regulatory Committee meeting held on 30 November 2017.

RESOLVED:

THAT the minutes of the meeting of the Environment and Regulatory Committee held on 30 November 2017 be received.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Muggeridge / Annand

CARRIED

1. POLICY REVIEW

THAT the following policies listed below be adopted:

· 2.6 Dangerous and Insanitary Buildings Policy

· 4.1 Solid Waste Policy

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Chote / Annand

CARRIED

15.0 reports from Finance and planning committee

Attached are the minutes of the Finance and Planning Committee meeting held on 30 November 2017.

RESOLVED:

THAT the minutes of the meeting of the Finance and Planning Committee held on 30 November 2017 be received.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Annand / Sharp

CARRIED

1. APPROVAL FOR ADDITIONAL REVEWAL FUNDING FOR WAIPAWA AND DISTRICT CENTENNIAL MEMORIAL BATHS

THAT Council do not approve the additional budget of $100,000 and contingency funding of $250,000 for filter for the Waipawa and District Centennial Memorial baths

THAT Council consult during the Long Term Plan 2018-2028 on the Council contribution of $650,000 towards the Waipawa and District Centennial Memorial Baths in year one.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Minehan / Sharp

CARRIED

2. FUNDING THE INSTALLATION OF TESTABLE BOUNDARY BACKFLOW PREVENTERS ON THE WATER SUPPLY TO SPECIFIC PROPERTIES

THAT

For new connections requiring a testable backflow preventer

Customer pays 100% of the device and installation. Customer also pays for the annual maintenance and testing via Fees and Charges. Replacement of the backflow preventer at the end of the 30 year life span would be also funded by the customer. The device is then vested in Council.

For existing connections requiring a testable backflow preventer

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Chote / Annand

CARRIED

3. LOCAL GOVERNMENT EXCELLENCE PROGRAMME PARTICIPATION

THAT Central Hawke’s Bay District Council participates in the Local Government Excellence Programme.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Aitken / Chote

CARRIED

Crs Minehan,Tennent and Muggeridge voted against.

4. TOUR DE BEAUTIFUL WAYNE KIRK MITSUBISHI CRITERION EVENT

THAT under Section 342(b) and the Tenth Schedule of the Local Government Act 1974, that all streets as requested are temporary closed provided all conditions as listed are provided for the Cycling CHB Tour de Beautiful Wayne Kirk Mitsubishi Criterion event.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Annand / Minehan

CARRIED

5. POLICY REVIEW

THAT the following policies listed below, as amended, be adopted:

· 2.15 District Licensing Committee Appointment of Members

· 6.9 Retirement Housing Policy

· 6.11 District Hall Committees Policy

· 6.12 District Hall Policy

· 7.20 Special Fund Accounts Policy

And

THAT the policy listed below be deleted:

· 2.10 Sale of Liquor Policy

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Annand / Minehan

CARRIED

16.0 Adoption of Community Wellbeing strategy

During the presentation the following was discussed:

· The Chief Executive spoke to the report.

· Cr Burne-Field acknowledged the work done to complete the strategy.

RESOLVED:

THAT Council adopt the Community Wellbeing Strategy.

THAT Council request from the Chief Executive a quarterly report on the progress of the implementation of the Community Wellbeing Strategy to the Community Development Committee.

THAT Council note they will consider the adoption of the Youth Action Plan, Positive Ageing Action Plan, Disability Action Plan and Safer Central Hawke’s Bay Action Plan in the New Year.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Annand / Minehan

CARRIED

17.0 Central hawke’s bay district community trust

During the presentation the following was discussed:

· The Chief Executive spoke to the report.

RESOLVED:

THAT Council approve the proposed increase in casual swim charges by the CHB District Community Trust.

The reason for the decision is

That it meets the purpose of local government as stated below.

Crs Sharp / Aitken

CARRIED

18.0 public excluded business

RESOLVED:

THAT in accordance with Section 48(1) of the Local Government Official Information and Meetings Act 1987, the public be excluded from the following part of the proceedings of this meeting.

The general subject of the matter to be considered while the public is excluded; the reason for passing the resolution and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being as follows:

Item No	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
1	CE Employment and Performance Committee minutes	Good reason to withhold exists under section 7	Section 48(1)(a)

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

Item No
1	Protect the privacy of natural persons, including that of deceased natural persons (Section 7(2)(a))

Crs Minehan / Aitken

CARRIED

Meeting went into public excluded at 2.13pm.

19.0 date of next meeting

RESOLVED:

THAT the next meeting of the Central Hawke’s Bay District Council be held on 8 February 2018.

Crs Tennent / Muggeridge

20.0 TIME OF CLOSURE

There being no further business the meeting closed at 2.50pm.

Confirmed this 22^ND Day of February 2018

.............................................................

Council Meeting Agenda 8 February 2018

7.2 ADOPTION OF THE SUPPORTING INFORMATION AND CONSULTATION DOCUMENT FOR THE 2018-28 LONG TERM PLAN FOR PUBLIC CONSULTATION

File Number: COU1-1400

Author: Bronda Smith, Chief Financial Officer

Authoriser: Monique Davidson, Chief Executive

Attachments: 1. LTP Consultation Document 2018-2028 ⇩

2. Community Outcomes ⇩

3. Draft Financial Strategy 2018-28 ⇩

4. Funding Impact Statement ⇩

5. Group FIS Statements ⇩

6. Groups of Activities and Performance Measures ⇩

7. LTP Forecast Financial Statements 2018-28 ⇩

8. LTP Infrastructure Strategy Draft 2018-28 ⇩

9. Maori Contribution to Decision making ⇩

10. Rates Remission and Postponement Policies ⇩

11. Revenue and Finance Policy and Statement of Proposal ⇩

12. Schedule of Fees and Charges ⇩

13. Signifcance and Engagement Policy ⇩

14. Significant Assumptions ⇩

PURPOSE

Obtain a decision from Council to adopt the Supporting Information and Consultation Document for the 2018-28 Long Term Plan for public consultation.

Recommendation

That COUNCIL

· Adopt the Draft Revenue and Financing Policy and Statement of Proposal in accordance with section 102(1) of the Local Government Act 2002.

· Adopt the Draft Rates Remission Policy in accordance with section 102(1) of the Local Government Act 2002.

· Adopt the Supporting Information for the 2018-28 Long Term Plan to support the consultation process in accordance with section 93G of the Local Government Act 2002.

· Adopt the Consultation Document for the 2018-28 Long Term Plan to support the consultation process in accordance with section 93G of the Local Government Act 2002.

· Delegate responsibility to the Chief Executive and Group Manager – Corporate Support and Services to approve the final edits required to the Supporting Information and Consultation Document in order to finalise the documents for printing and distribution.

· Approves the public consultation approach for the Long Term Plan.

Reason

That it meets the purpose of local government as stated below.

Council is required to consult on the Long Term Plan pursuant to Section 93(2) of the Local Government Act 2002.

BACKGROUND

All Councils are required by section 93 of the Local Government Act 2002 (LGA) to adopt a Long Term Plan (LTP) and review it every three years.

The LTP sets out Council’s activities, plans, budgets and policies and must be adopted before the beginning of the first year it relates to and continues in force until the close of the third consecutive year to which it relates.

Part of the process of developing the LTP is to consult with the public on the activities, plans, budgets and policies of Council. The Consultation Document and Supporting Information is prepared and adopted under the requirements of the special consultative procedure under section 83 of the Local Government Act 2002. The purpose of the Consultation Document is to provide the community with an effective basis for public participation in local authority decision making relating to the LTP (section 93B of the LGA).

The process to develop the LTP 2018-28 began in March 2017 with the commencement of community engagement that was called Project Thrive. Council invited the community to participate in thirteen consultation sessions across the District. Feedback was also requested via email and also via an online form on the Council website page. 3500+ feedback matters and outcomes were collected and collated into themes and possible initiatives during the following 2 weeks. On the 1^st – 3^rd May the outcomes and initiatives were workshopped with staff and Council. Following this a public presentation of the draft outcomes of the consultation was presented to the community at a public meeting on the 3^rd May.

From Project Thrive and the projected economic, business and population growth, Council believed the strongest message within the feedback was the importance of the water to the future of the District. Based on this feedback, a capital program has been developed that responds to the requirements of the community for durable infrastructure that supports smart growth. Feedback was sort from the community regarding the capital program that Council called the Big Water Story along with other initiatives developed from Project Thrive.

Also since the beginning of March, thirteen workshops have been held to review the Long Term Plan 2018-28 and to develop the plans and activities for the next ten years for Central Hawke’s Bay. Along with this process and Project Thrive, budgets and policies have been developed in response to the outcomes of these discussions.

During the workshops Council has reviewed all the components of the Long Term Plan including:

· Community Outcomes – these have been updated from the themes developed during Thrive and form part of the Supporting Information.

· The Levels of Service and Performance Measures – these have been updated based on the Council feedback on the critical aspects of the Activities and in response to the Strategy priorities of Council developed over the previous 6 months and form part of the Supporting Information.

· Revenue and Finance Policy –this has been reviewed and a Statement of Proposal is being consulted on in conjunction with the Long Term Plan.

· Groups of Activities - this has been reviewed and the addition of the Compliance and Monitoring activity included for the Long Term Plan.

· Financial Strategy – this has been reviewed and updated based on the current expectations of Council to facilitate prudent financial management

· Infrastructure Strategy – has been updated to show the current significant infrastructure issues and how the Council will manage these over the next 30 years.

· Significance and Engagement Policy - this have been updated and forms part of the Supporting Information.

· Significant Assumptions – these have been reviewed and updated based on current information.

· Development Contributions – this policy has been reviewed with no changes and the contributions will be updated based on the assumptions and budgets included within the Long Term Plan.

· The Budget and Rates requirements for the next ten years - these have been reviewed and form part of the overall consultation on the Long Term Plan.

In accordance with section 93B of the LGA, officers have developed a Consultation Document and Supporting Information that reflect the decisions made and to provide the basis for consultation with the community. The Consultation Document sets out the issues and opportunities facing Central Hawke’s Bay, along with the key issues for consultation to inform the final LTP and the proposals and options put forward by Council. The Supporting Information includes the detailed information relied on to prepare the consultation document.

In accordance with section 93C of the LGA, the Consultation Document contains an audit report from Ernst Young that the consultation document gives effect to the purpose set out in section 93B and the quality of the information and assumptions underlying the forecast information provided in the consultation document.

The consultation on the LTP using the Consultation Document and Supporting Information must be done in accordance with section 83 of the LGA. As part of this an Engagement Plan has been developed to ensure compliance with section 83 and with the key principles of accessibility, transparency and genuine engagement.

Following is the proposed timeline leading up to the adoption of the Long Term Plan:

19 February Consultation opens

30 March Consultation closes

26 April & 3 May Hearings for Submissions

31 May 2018 Adoption of the Long Term Plan

ASSESSMENT OF OPTIONS

THAT Council

Option 1

· Adopt the Draft Revenue and Financing Policy and Statement of Proposal in accordance with section 102(1) of the Local Government Act 2002.

· Adopt the Draft Rates Remission Policy in accordance with section 102(1) of the Local Government Act 2002.

· Adopt the Supporting Information for the 2018-28 Long Term Plan to support the consultation process in accordance with section 93G of the Local Government Act 2002.

· Adopt the Consultation Document for the 2018-28 Long Term Plan to support the consultation process in accordance with section 93G of the Local Government Act 2002.

· Approves the public consultation approach for the Long Term Plan 2018-28.

Option 2

If Council chose not to adopt the draft documentation for public consultation, discussion would be required on which amendments were needed and an amended timeframe for consultation related to this process would be required.

statutory implications

Local Government Act 2002.

consultation

In accordance with section 83 and 93A of the Local Government Act 2002, Council will consult with the public on the 2018-28 Long Term Plan.

The consultation period will commence on 19 February 2018 and end on 29 March 2018.

The Supporting Information and Consultation Document will be made available for public inspection at Council offices, libraries and on Council website in order to provide all ratepayers and residents of the District with reasonable access.

The Consultation Document will also be distributed to all ratepayers by distribution with the CHB Mail or via mail for out of town ratepayers. A Rates Estimate invoice for the 2018/2019 rates will also be sent in February. This will allow ratepayers to provide feedback to Council during the consultation period.

Media information and Public notice will be given which will include a statement about how persons interested in the proposal may obtain or view copies of this draft, and how they may make a submission.

A submission hearing will be held on 26 April for submissions to be presented to Council.

All submissions received will be treated according to the process laid down in the special consultative procedure.