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Council
Meeting Minutes
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8 April 2021
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MINUTES
OF Central Hawkes Bay District Council
Council Meeting
HELD AT THE Council Chamber, 28-32
Ruataniwha Street, Waipawa
ON Thursday, 8 April 2021 AT 9.00am
PRESENT: Mayor
Alex Walker
Deputy Mayor Kelly Annand
Cr Brent Muggeridge
Cr Tim Aitken
Cr Gerard Minehan
Cr Jerry Greer
Cr Kate Taylor
Cr Exham Wichman
Cr Pip Burne
IN ATTENDANCE: Monique Davidson
(Chief Executive)
Brent Chamberlain (Chief Financial
Officer)
Nicola Bousfield (Group Manager
– People and Business Enablement)
Doug Tate (Group Manager –
Customer and Community Partnerships)
Joshua Lloyd (Group Manager –
Community Infrastructure and Development)
1 Prayer
Led by Councillor Wichman
2 Apologies
Dr
Roger Maaka was noted as an apology.
Moved: Cr
Pip Burne
Seconded: Cr Exham
Whichman
3 Declarations
of Conflicts of Interest
nil
4 Standing
Orders
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Resolved: 21.23
Moved: Deputy
Mayor Kelly Annand
Seconded: Cr Kate
Taylor
THAT the following standing orders are suspended for the
duration of the meeting:
20.2 Time limits on speakers
20.5 Members may speak only once
20.6 Limits on number of speakers
And that Option C under section 21 General procedures for
speaking and moving motions be used for the meeting.
Standing orders are recommended to be suspended to enable
members to engage in discussion in a free and frank manner.
Carried
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5 Confirmation
of Minutes
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Resolved:
21.24
Moved: Cr
Gerard Minehan
Seconded: Cr
Exham Wichman
That the minutes of the Ordinary Council Meeting held on
11 February 2021 as circulated, be confirmed as true and correct.
Carried
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6 Reports
from Committees
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6.1 Minutes
of the Risk and Assurance Committee Meeting held on 31 March 2021
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Resolved: 21.25
Moved: Cr
Gerard Minehan
Seconded: Cr
Jerry Greer
1.
That the minutes of the meeting of the Risk and Assurance Committee
held on 31 March 2021 be received.
Carried
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6.2 Minutes
of the Strategy and Wellbeing Committee Meeting held on 25 March 2021
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Resolved:
21.26
Moved: Cr
Pip Burne
Seconded: Deputy
Mayor Kelly Annand
1. That the minutes
of the meeting of the Strategy and Wellbeing Committee held on 25 March 2021
be received.
Carried
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6.3 Minutes
of the Finance and Infrastructure Committee Meeting held on 25 February 2021
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Resolved:
21.27
Moved: Cr
Brent Muggeridge
Seconded: Cr
Gerard Minehan
1.
That the minutes of the meeting of the Finance and Infrastructure
Committee held on 25 February 2021 be received.
Carried
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6.4 Minutes
of the CE Employment and Performance Committee Meeting held on 4 February
2021
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Resolved:
21.28
Moved: Cr
Kate Taylor
Seconded: Deputy
Mayor Kelly Annand
1.
That the minutes of the meeting of the CE Employment and Performance
Committee held on 4 February 2021 be received.
Carried
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7 Report
Section
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7.1 Resolution
Monitoring Report
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Resolved:
21.29
Moved: Cr
Tim Aitken
Seconded: Cr
Brent Muggeridge
That, having considered all matters raised in the report,
the report be noted.
Carried
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Mrs Davidson presented this
report.
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7.2 Review
of Elected Member Remuneration and Expenses Policy
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PURPOSE
The matter for consideration by the Council is the
adoption of the updated Elected Member Remuneration and Expenses Policy
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Resolved:
21.30
Moved: Cr
Gerard Minehan
Seconded: Cr
Exham Wichman
That having considered all
matters raised in the report:
a) That the report be received and that Council
receives the recommendation from the Risk and Assurance Committee that
Council adopt the proposed amendments to the Elected Member Remuneration and
Expenses Policy” to include additional paragraphs on Receipt of Gifts.
b) That Council adopts the proposed amendments
to the Elected Member Remuneration and Expenses Policy.
Carried
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8 Mayor
and Councillor Reports
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8.1 Mayor's
Report for February 2021 - March 2021
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EXECUTIVE
SUMMARY
The purpose of this report is to present Her Worship the
Mayor’s report. This report was presented to Council on the day.
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Resolved:
21.31
Moved: Mayor
Alex Walker
Seconded: Cr Kate
Taylor
That the Mayor’s report for February 2021 –
March 2021 be received.
Carried
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8.2 Strategy
and Wellbeing Committee Chair Report
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purpose
The purpose of this report is to present the Strategy and
Wellbeing Committee Chair Report.
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Resolved:
21.32
Moved: Deputy
Mayor Kelly Annand
Seconded: Cr
Gerard Minehan
That the Strategy and Wellbeing Committee Chair Report for
March 2021 be received.
Carried
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8.3 Finance
and Infrastructure Committee Chair's Report
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Purpose
The purpose of this report is to present the Finance and
Infrastructure Committee Chair Report.
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Resolved:
21.33
Moved: Cr
Brent Muggeridge
Seconded: Cr
Exham Wichman
That the Finance and Infrastructure Committee Chair Report
be Received not noted .
Carried
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8.4 Ruataniwha
Ward Report
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Purpose
The purpose of this report is to present the Ruataniwha
Ward Report.
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Resolved:
21.34
Moved: Deputy
Mayor Kelly Annand
Seconded: Cr Tim
Aitken
That the Ruataniwha Ward Report for February – March
2021 be received.
Carried
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8.5 Aramoana/Ruahine
Ward Report
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Purpose
The purpose of this report is to present the
Aramoana/Ruahine Ward Report.
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Resolved:
21.35
Moved: Cr
Tim Aitken
Seconded: Cr
Exham Wichman
That the Aramoana/Ruahine Ward Report for February - March
2021 be received.
Carried
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9 Chief
Executive Report
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9.1 Organisation
Performance and Activity Report February - March 2021
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PURPOSE
The purpose of this report is to
present to Council the organisation report for February – March
2021.
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Resolved:
21.36
Moved: Mayor
Alex Walker
Seconded: Cr
Brent Muggeridge
That, having considered all matters raised in the report,
the report be noted.
Carried
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Mrs Davidson presented this report
The meeting adjourned at 10.09am
for morning tea break.
The meeting resumed at 10.33am into
public excluded business..
10 Public
Excluded Business
RESOLUTION
TO EXCLUDE THE PUBLIC
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Resolved: 21.37
Moved: Deputy Mayor Kelly
Annand
Seconded: Cr
Gerard Minehan
That the public be excluded from the following
parts of the proceedings of this meeting.
The general subject matter of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48 of the Local Government Official Information and Meetings Act 1987 for the
passing of this resolution are as follows:
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General subject of each matter to be
considered
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Reason for passing this resolution in
relation to each matter
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Ground(s) under section 48 for the
passing of this resolution
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10.1 - Resolution Monitoring Report -
Public Excluded
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s7(2)(b)(ii) - the withholding of the information
is necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information
s7(2)(h) - the withholding of the information is
necessary to enable Council to carry out, without prejudice or
disadvantage, commercial activities
s7(2)(i) - the withholding of the information is
necessary to enable Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
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s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
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10.2 - Electricity Supply Contract
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s7(2)(a) - the withholding of the information is
necessary to protect the privacy of natural persons, including that of
deceased natural persons
s7(2)(h) - the withholding of the information is
necessary to enable Council to carry out, without prejudice or
disadvantage, commercial activities
s7(2)(i) - the withholding of the information is
necessary to enable Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
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s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
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10.3 - Strategic Land Matters –
Waipawa – LATE ITEM
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s7(2)(b)(ii) - the withholding of the information
is necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information
s7(2)(h) - the withholding of the information is
necessary to enable Council to carry out, without prejudice or
disadvantage, commercial activities
s7(2)(i) - the withholding of the information is
necessary to enable Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
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s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
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10.3 - Procurement Plan - Consultant
Panel Procurement with HDC
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s7(2)(b)(ii) - the withholding of the information
is necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information
s7(2)(f)(i) - free and frank expression of
opinions by or between or to members or officers or employees of any local
authority
s7(2)(i) - the withholding of the information is
necessary to enable Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
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s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
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10.4 - Proposed Exchange - Reserve
Land Waipawa
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s7(2)(a) - the withholding of the information is
necessary to protect the privacy of natural persons, including that of
deceased natural persons
s7(2)(i) - the withholding of the information is
necessary to enable Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
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s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
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10.5 - Outcome Report on Porangahau-Wimbledon
PGF Procurement Contracts
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s7(2)(b)(ii) - the withholding of the information
is necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information
s7(2)(f)(i) - free and frank expression of
opinions by or between or to members or officers or employees of any local
authority
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s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
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10.6 - March Key Project Status Report
- District Plan
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s7(2)(f)(i) - free and frank expression of opinions
by or between or to members or officers or employees of any local authority
s7(2)(g) - the withholding of the information is
necessary to maintain legal professional privilege
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s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
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10.7 - Public Excluded Minutes of the
CE Employment and Performance Committee Meeting held on 4 February 2021
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s7(2)(a) - the withholding of the information is
necessary to protect the privacy of natural persons, including that of
deceased natural persons
s7(2)(f)(i) - free and frank expression of
opinions by or between or to members or officers or employees of any local
authority
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s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
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Carried
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11 Date
of Next Meeting
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Resolved: 21.38
Moved: Cr
Pip Burne
Seconded: Cr
Jerry Greer
THAT the next meeting of the Central Hawke's Bay District
Council be held on 13 April 2021.
Carried
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12 Time
of Closure
The Meeting closed at 2.53pm
The minutes of this meeting were confirmed at the Council
Meeting held on 13 April 2021.
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CHAIRPERSON