26 January 2023 |
MINUTES
OF Central Hawkes Bay District Council
Council Meeting
HELD AT THE Council Chamber, 28-32
Ruataniwha Street, Waipawa
ON Thursday, 26 January 2023 AT 9.00am
PRESENT: Mayor Alex Walker
Deputy Mayor Kelly Annand
Cr Jerry Greer
Cr Exham Wichman
Cr Brent Muggeridge
Cr Tim Aitken
Cr Gerard Minehan
Cr Kate Taylor
Cr Pip Burne
IN ATTENDANCE: Doug Tate (Chief Executive)
Brent Chamberlain (Chief Financial Officer)
Joshua Lloyd (Group Manager, Community Infrastructure and Development)
Ben Swinburne (Project Development & Engineering Manager)
Georgia Stone (Project Manager Community Infrastructure and Development)
Alison Bell (Strategic Communications Advisor - People & Business
Enablement)
Annelie Roets (Governance Lead)
1 WELCOME/ Karakia
Her Worship, the Mayor Alex Walker welcomed everyone to the first Council meeting for 2023.
Councillor Kate Taylor acknowledged a thought from the CHB District to the Cruickshank family from Takapau who lost two family members during an incident last week. Thoughts and prayers to their family and friends.
Councillor Kate Taylor led the group in offering a karakia.
There were no apologies received.
3 Declarations of Conflicts of Interest
There were no Conflict of Interests declared.
Moved: Cr Pip Burne Seconded: Deputy Mayor Kelly Annand
That the following standing orders are suspended for the duration of the meeting: 21.2 Time limits on speakers 21.5 Members may speak only once 21.6 Limits on number of speakers And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting. Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner. CARRIED |
Moved: Deputy Mayor Kelly Annand Seconded: Cr Exham Wichman That the minutes of the Ordinary Council Meeting held on 8 December 2022 as circulated, be confirmed as true and correct. CARRIED |
· Correction to be made on 8 December 2022 Council Minutes: Point 1, Karakia. “Her Workship, The Mayor ….”. |
Nil
Moved: Mayor Alex Walker Seconded: Cr Gerard Minehan 1. That the report be noted. 2. That outstanding resolutions be reviewed and consolidated into the 2023 work programmes following adoption of governance priorities CARRIED |
· The report was taken as read. |
PURPOSE The purpose of this report is for Council to note the priorities for Central Hawke’s Bay District Council, developed by elected members following the commencement of the 2022 – 2025 Triennium. |
Moved: Cr Tim Aitken Seconded: Cr Exham Wichman 1. That the Council Priorities for the 2022 – 2025 Triennium be adopted. 2. That the Chief Executive work with Portfolio Leads to develop a work programme for the delivery of Councils priorities for the Triennium. 3. That the Chief Executive report back to the February council meeting with an update and progress. CARRIED |
Mr Doug Tate introduced the report. · The report reflects the last 3 months of the councillors induction programme and what the key drives, focus and priorities for the triennium ahead would look like. · Four big moves were proposed over this triennium unlocking the vision of a Thriving Central Hawke’s Bay. · Next steps would be to develop a work programme on each of the focus areas. · Council to review priorities in 12 months and adjust if required. · Additional commentary heard on each topic/priority. # 1 – People Housed · Councillor Wichman assigned as Portfolio holder. # 2 – Secure Water · Continue to advocate on the importance of water security for a thriving future. · Encompassing more of “Te Mana o te Wai”. # 3 – Town Activation · Councillor Annand assigned as Portfolio holder. · Question raised on earthquake buildings in the Main street – will this form part of this programme? · Waka Kotahi funding for footpaths in Ōtāne and Pōrangahau. · Linkage to wider strategies. # 4 – Delivery · This could potentially be a Governance focus and how to delegate to the Chief Executive. · Focus on small things – “question raised in how Council will evaluate on how they achieve on their results. · Monitoring through LTP, CouncilMARKS, and operational service delivery and/or independent review. · More collaboration within the region. Focus Areas Focus area # 2 – Roading and Transport · Refocussing our efforts on operational delivery and outcomes – links back on delivering outcomes. Focus area # 3 – Climate Change Thinking · What are the economic costs on the ratepayer on Climate Change? · Ensuring that, through the Economic Development Strategy, Economic costs are included and forms part of the analysis. |
PURPOSE The purpose of this report is to formally present to Councillors an update on the Annual Plan 2023/24 process, progress since the Councils December 2022 meeting, and the way forward to progress the Annual Plan overall. |
Moved: Cr Brent Muggeridge Seconded: Cr Tim Aitken 1. That the Draft Annual Plan 2023/24 be prepared on the basis of this report (including any decisions made at this meeting). 2. That a full draft Annual Plan 2023/24 budget and consultation document be prepared and presented to the 23 March 2023 Council meeting for adoption, prior to formal public consultation commencing in accordance with Section 82 of the Local Government Act 2002. CARRIED |
The Chief Executive, Doug Tate introduced the report noting the various levers council looked at to decrease the proposed rates increase from 15.2%p.a to 8.9%p.a by rephasing the Three Waters Capital program; deferring kerbside refuse collection rollout; reducing Trade Waste Revenue and Roading. Brent Chamberlain gave a high level overview on the budget and next steps being proposed. · It was proposed that the Asset Replacement/Capital Program be removed as a consultation decision-making item. |
PURPOSE The purpose of this report is to update the Committee on the Elected Members’ Expenses for the four months covering May 2022 to 8 October 2022 (the end of the 2019 – 2022 Triennium). |
Moved: Cr Pip Burne Seconded: Cr Exham Wichman That the Elected Members Expenses for May 2022 to October 2022 report be noted. CARRIED |
The item has been taken as read. |
|
Moved: Cr Gerard Minehan Seconded: Cr Jerry Greer That the report be noted. CARRIED |
The item was taken as read. |
RESOLUTION TO EXCLUDE THE PUBLIC
Moved: Cr Kate Taylor Seconded: Cr Gerard Minehan That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
CARRIED |
Moved: Cr Jerry Greer
Seconded: Cr Exham Wichman
The meeting went into public excluded session at 10.47am and out of public excluded session at 11.13am.
CARRIED
Moved: Cr Tim Aitken Seconded: Cr Kate Taylor That the next meeting of the Central Hawke's Bay District Council be held on 23 February 2023. CARRIED |
The Meeting closed at 10.14am.
The minutes of this meeting will be confirmed on 23 February 2023.
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CHAIRPERSON