Council Meeting Minutes

6 April 2022

 

   MINUTES OF Central Hawkes Bay District Council
Council Meeting
HELD AT THE Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON Wednesday, 6 April 2022 AT 9:00am

 

PRESENT:              Mayor Alex Walker

Deputy Mayor Kelly Annand (via zoom)

Cr Jerry Greer

Cr Exham Wichman

Cr Brent Muggeridge

Cr Tim Aitken

Cr Gerard Minehan

Cr Kate Taylor

Cr Pip Burne

IN ATTENDANCE: Monique Davidson (Chief Executive)

Brent Chamberlain (Chief Financial Officer)

Doug Tate (Group Manager, Customer and Community Partnerships)

Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Caitlyn Dine (Governance and Support Officer)

 

1            karakia

Councillor Taylor lead the Karakia

2            Apologies

Dr Maaka’s apology was noted.

3            Declarations of Conflicts of Interest

nil

4            Standing Orders

Resolved:  22.4

Moved:       Cr Kate Taylor

Seconded:  Cr Gerard Minehan

THAT the following standing orders are suspended for the duration of the meeting:

21.2 Time limits on speakers

21.5 Members may speak only once

21.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

Carried

 

5            Confirmation of Minutes

Resolved:  22.5

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Exham Wichman

That the minutes of the Ordinary Council Meeting held on 10 February 2022 as circulated, be confirmed as true and correct.

Carried

 

 

6            Reports from Committees

6.1         Minutes of the Strategy and Wellbeing Committee Meeting held on 10 March 2022

Resolved:  22.6

Moved:       Cr Pip Burne

Seconded:  Cr Kate Taylor

1.       That the minutes of the meeting of the Strategy and Wellbeing Committee held on 10 March 2022 be received.

Carried

 

6.2         Minutes of the Finance and Infrastructure Committee Meeting held on 24 February 2022

Resolved:  22.7

Moved:       Cr Brent Muggeridge

Seconded:  Cr Jerry Greer

1.       That the minutes of the meeting of the Finance and Infrastructure Committee held on 24 February 2022 be received.

Carried

 

6.3         Minutes of the Risk and Assurance Committee Meeting held on 23 March 2022

Resolved:  22.8

Moved:       Cr Gerard Minehan

Seconded:  Cr Brent Muggeridge

1.       That the minutes of the meeting of the Risk and Assurance Committee held on 23 March 2022 be received.

Carried

 

 

7            Report Section

7.1         Hawkes Bay Regional Transport Committee Minutes

Resolved:  22.9

Moved:       Cr Kate Taylor

Seconded:  Cr Pip Burne

That the minutes of the Hawkes Bay Regional Transport Committee from 3 December 2021, 3 February 2022 and 11 March 2022 be received.

Carried

 

7.2         Resolution Monitoring Report

purpose

The purpose of this report is to present to Council the Resolution Monitoring Report. This report seeks to ensure Council has visibility over work that is progressing, following resolutions from Council.

Resolved:  22.10

Moved:       Cr Gerard Minehan

Seconded:  Cr Pip Burne

That, having considered all matters raised in the report, the report be noted.

 Carried

Mrs Davidson presented this report.

 

 

 

 

 

7.3         Fees and Charges 2022/2023

PURPOSE

The matter for consideration by Council is the adoption of the Fees and Charges for 2022/23.

Resolved:  22.11

Moved:       Cr Tim Aitken

Seconded:  Cr Pip Burne

That following the recommendation from the Finance and Infrastructure Committee, and

having considered the additional information raised in the report:

 

1.    That the Council adopts the Fees and Charges for the financial year dated 2022/23 as

set out in Attachment 1 updated to include retirement housing rental option 1.

 

2.    That Council give notice pursuant to Section 103 of the Local Government Act 2002 of its intention to prescribe the fees payable for the period 1 July 2022 to 30 June 2023 in respect of certificates, authorities, approvals, consents, and services given or inspections made by the Council under the Local Government Act 2002, the Building Act 2004, the Building (Infringement Offences, Fees, and Forms) Regulations 2007,the Amusement Devices Regulations 1978, the Resource Management Act 1991, Health (Registration of Premises) Regulations 1966, Sale and Supply of Alcohol (Fees) Regulations 2013, the Gambling Act 2003, the Burial and Cremation Act 1964, and the Central Hawke’s Bay District Council Bylaws as set out in the Fees and Charges Schedule 2022/23.

Carried

Substantive Motion

Moved:       Cr Gerard Minehan

Seconded:  Cr Pip Burne

That the Council considers option 2 for inclusion in the 2022/23 fees and charges for rental housing.

 

In Favour:       Crs Gerard Minehan, Kate Taylor and Pip Burne

Against:           Mayor Alex Walker, Crs Kelly Annand, Jerry Greer, Exham Wichman, Brent Muggeridge and Tim Aitken

lost 3/6

 

Mr Chamberlain presented this report.

 

The substantive motion was defeated and Council adopted the Fees and Charges for the financial year dated 2022/23 with retirement housing rental option 1 (status quo).

 

Meeting adjourned for morning tea break at 10:20am.

 

Meeting resumed 10:35am

7.4         Adoption of the Annual Plan 2022/23

PURPOSE

The matter for consideration by the Council is the adoption of the Annual Plan 2022-23.

 

Resolved:  22.12

Moved:       Cr Brent Muggeridge

Seconded:  Cr Tim Aitken

a)    That Council Adopt the Annual Plan 2022/23 in accordance with section 95 of the Local Government Act 2002.

 

b)    Delegate responsibility to the Interim Chief Executive to approve the final edits required to the Annual Plan in order to finalise the documents for printing and distribution.

Carried

Mr Chamberlain presented this report.

 

 

7.5         Clifton to Tangoio Coastal Hazards Strategy 2120: Memorandum of Transition

PURPOSE

This report seeks to confirm the position of the Central Hawke’s Bay District Council in relation to a draft Memorandum of Transition developed by the Napier City Council, Hastings District Council, and Hawke’s Bay Regional Council, that sets out arrangements for responding to coastal hazards.

 

Resolved:  22.13

Moved:       Cr Jerry Greer

Seconded:  Cr Kate Taylor

That having considered all matters raised in the report staff RECOMMEND that Council:

a)         Receives and notes the paper “Clifton to Tangoio Coastal Hazards Strategy 2120: Memorandum of Transition”.

b)         Confirms that the Central Hawke’s Bay District Council has no objection to the proposal outlined in the Coastal Hazard’s Memorandum of Transition as attached to this paper.

c)         Confirms that the consultation and communication process outlined in Section 7 of the Hawke’s Bay Region’s Triennial Agreement for the Triennium October 2019 – 2022 has been satisfied with respect to the proposal outlined in the Coastal Hazard’s Memorandum of Transition.

d)         Agrees that the Hawke’s Bay Regional Council should proceed to implement the formal provisions of s.16 of the Local Government Act to give effect to the proposal outlined in the Coastal Hazard’s Memorandum of Transition.

Carried

Mrs Davidson introduced the report and Mr Dolley (Hawkes Bay Regional Council) and Mr Bendall (Traverse Environmental Limited) presented the report.

7.6         Elected Members Remuneration - Childcare Allowance Option

PURPOSE

The purpose of this report is for Council to consider its position on the optional Childcare Allowance as gazetted in the 2021 Remuneration Authority decision.

 

Motion  

Moved:       Cr Kate Taylor

Seconded:  Cr Exham Wichman

In Favour:       Crs Alex Walker, Kelly Annand, Exham Wichman and Kate Taylor

Against:           Crs Jerry Greer, Brent Muggeridge, Tim Aitken, Gerard Minehan and Pip Burne

lost 4/5

That having considered all matters raised in the report:

a)         That Council receives the information contained in the report.

b)         That Council agrees to approve, or not approve payment of a Childcare allowance as per the Remuneration Authority determination. 

c)         That Council note that if approved, the necessary provisions will be included in the Elected Members Remuneration, Allowances and Reimbursements Policy for Council adoption following the 2022 triennial election.

 

Mrs Davidson presented this report.

 

The resolution was defeated and Council will not include the Childcare allowance in the Elected Members Remuneration, Allowances and Reimbursements Policy.

 

 

8            Mayor and Councillor Reports

 

8.2         Strategy and Wellbeing Committee Chair Report

purpose

The purpose of this report is to present the Strategy and Wellbeing Committee Chair Report.

 

Recommendation

That the Strategy and Wellbeing Committee Chair Report be received.

This report was circulated to Councillors via email.

9            Chief Executive Report

9.1         Bi Monthly Organisation Performance Report February - March 2022

PURPOSE

The purpose of this report is to present to Council the organisation report for August - September 2021.  

 

Resolved:  22.14

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Brent Muggeridge

That having considered all matters raised in the Bi-monthly Organisation Performance Report February - March 2022 the report be noted.

Carried

 Mrs Davidson presented this report.

 

Meeting adjourned for lunch at 11:50am.

 

Meeting resumed in public excluded at 12:30pm.

 

10          Public Excluded Business

 

RESOLUTION TO EXCLUDE THE PUBLIC

Resolved:  22.15

Moved:       Cr Pip Burne

Seconded:  Cr Exham Wichman

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

10.1 - Resolution Monitoring Report - Public Excluded

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.2 - District Plan Panel Chair - Commissioner Schofield Update

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.3 - District Plan Key Project Status Report

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.4 - Appointment of Council Representatives to the Central Hawke's Bay District Community Trust

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.5 - Procurement Plan - Porangahau and Racecourse Road Renewals

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.6 - Procurement Plan - Pipeline and Civils Contractor Panel

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.7 - Disposal of Surplus Land - Ongaonga Road Holding Paddock

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.8 - Appointment of Interim Chief Executive

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

  

 

 

11          Date of Next Meeting

Resolved:  22.16

Moved:       Cr Gerard Minehan

Seconded:  Cr Kate Taylor

THAT the next meeting of the Central Hawke's Bay District Council be held on 9 June 2022.

Carried

 

12          Time of Closure

 

The Meeting closed at 2:19pm.

 

The minutes of this meeting were confirmed at the held on 9 June 2022.

 

...................................................

CHAIRPERSON