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17 November 2021 |
MINUTES
OF Central Hawkes Bay District Council
Council Meeting
HELD AT THE Council Chamber, 28-32
Ruataniwha Street, Waipawa
ON Wednesday, 17 November 2021 AT
9.00am
PRESENT: Mayor Alex Walker
Deputy Mayor Kelly Annand
Cr Jerry Greer
Cr Exham Wichman
Cr Brent Muggeridge
Cr Tim Aitken
Cr Gerard Minehan
Cr Kate Taylor
Cr Pip Burne
Kaiārahi Matua Roger Maaka
IN ATTENDANCE: Monique Davidson (Chief Executive)
Brent Chamberlain (Chief Financial Officer)
Nicola Bousfield (Group Manager, People and Business Enablement) - Zoom
Doug Tate (Group Manager, Customer and Community Partnerships)
Joshua Lloyd (Group Manager, Community Infrastructure and Development)
Bridget Gibson (Governance and Support Lead)
PUBLIC: Vicki Berkahn of Te Rangihaeata Oranga Trust
1 Karakia
Introduced Brierley Brown
Introduced Melissa Wiggins
Apology from Cr. Annand for lateness was received. Cr. Annand joined the meeting at arrived at 9.35 am.
Apology from Cr. Aitken for lateness was received. Cr. Aitken joined the meeting at arrived at
9:06 am.
3 Declarations of Conflicts of Interest
Nil
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Resolved: 21.104 Moved: Cr Kate Taylor Seconded: Cr Pip Burne THAT the following standing orders are suspended for the duration of the meeting: 21.2 Time limits on speakers 21.5 Members may speak only once 21.6 Limits on number of speakers And that Option C under section 22 General procedures for speaking and moving motions be used for the meeting. Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner. |
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Resolved: 21.105 Moved: Cr Gerard Minehan Seconded: Cr Kate Taylor That the minutes of the Ordinary Council Meeting held on 23 September 2021 as circulated, be confirmed as true and correct. |
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6.1 Minutes of the Strategy and Wellbeing Committee Meeting held on 21 October 2021 |
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Resolved: 21.106 Moved: Cr Brent Muggeridge Seconded: Cr Pip Burne 1. That the minutes of the meeting of the Strategy and Wellbeing Committee held on 21 October 2021 be received. |
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6.2 Minutes of the Finance and Infrastructure Committee Meeting held on 7 October 2021 |
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Resolved: 21.107 Moved: Cr Brent Muggeridge Seconded: Cr Exham Wichman 1. That the minutes of the meeting of the Finance and Infrastructure Committee held on 7 October 2021 be received. |
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Recommendation from Committee: |
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Resolved: 21.108 Moved: Cr Kate Taylor Seconded: Cr Jerry Greer That the resolution of the Finance and Infrastructure Committee regarding report 6.7 Review of Terms of Reference for the Hawkes Bay Drinking Water Governance Joint Committee;
That having considered all matters raised in the report: a) That the Committee receives the “Review of Terms of Reference for the Hawke’s Bay Drinking Water Governance Joint Committee” report. b) That the Committee Recommends to Council that: a. The Hawke’s Bay Drinking Water Governance Joint Committee be disestablished, having concluded the functions for which it was set up, and that governance oversight of drinking water safety be transferred to the Regional Leaders’ Forum. b. The Hawke’s Bay Drinking Water Joint Working Group be retained and report directly to the Regional Leaders’ Forum, with a report on its future institutional and administrative support to be prepared for consideration and approval by the Regional Leaders’ Forum. be received. |
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Purpose The purpose of this report is to present to Council the Resolution Monitoring Report. This report seeks to ensure Council has visibility over work that is progressing, following resolutions from Council. |
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Resolved: 21.109 Moved: Cr Gerard Minehan Seconded: Cr Exham Wichman That, having considered all matters raised in the report, the report be noted. |
Monique Davidson presented the report.
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PURPOSE The purpose of this report is for Council to confirm the Council Meetings and Hearings Schedule for 2022. Also included in the Schedule are the 2022 District Plan hearings and deliberation dates for Councillor reference.
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Resolved: 21.110 Moved: Cr Brent Muggeridge Seconded: Cr Jerry Greer That having considered all matters raised in the report: 1. That the Council Meetings and Hearings Schedule for 2022, as amended, be adopted. |
Requested that a Risk & Assurance Committee meeting be considered for addition to the schedule between May and September.
Noted that the Meeting Schedule 2022 has been amended as follows:
3rd March 2022 - Council Workshop - moved to 2nd March 2022.
7th April 2022 - Ordinary Council Meeting – moved to 6th April 2022.
24th November 2022 – Council Workshop – moved to 23rd November 2022.
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PURPOSE The matter for consideration by the Council is the adoption of the Retirement Housing Policy.
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Resolved: 21.111 Moved: Cr Tim Aitken Seconded: Cr Exham Wichman That having considered all matters raised in the report: a) The new Retirement Housing Policy be adopted, and the existing retirement housing policy be deleted. |
Jennifer Leaf presented the report.
That amendment is made to the Policy to change the wording to” “consider” increasing the number of units over time”.
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7.4 Creation of Publicly Contestable Private Water Supply Fund |
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PURPOSE The matter for consideration by the Council is the adoption of a new policy (the Private Water Supply Fund Policy) for a publicly contestable fund to support Private Water Supplies (the Private Water Supply Fund). |
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Resolved: 21.112 Moved: Cr Kate Taylor Seconded: Cr Gerard Minehan That having considered all matters raised in the report: a) Council ADOPT the Private Water Supply Fund Policy as amended that ensures the criteria gives effect to prioritising funding to community groups, community service providers, and marae that fall within the Water Services Act. b) Council NOTE the detail within the Private Water Supply Fund including the delegations for approving access to the fund, the eligibility criteria and the application process. C) That Council give the Chief Executive delegations to finalise the detail of the criteria within the Private Water Supply Fund Policy. In Favour: Crs Alex Walker, Kelly Annand, Jerry Greer, Exham Wichman, Tim Aitken, Gerard Minehan, Kate Taylor and Pip Burne Against: Cr Brent Muggeridge carried 8/1 |
Josh Lloyd presented the report.
The Council adjourned for a refreshment break at 10:33am.
The Council reconvened at 10:50am.
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PURPOSE The matter for consideration by the Council is to receive a further update on the progress of the development of the investigation, design and construction for the Waipukurau Second Water Supply/ Waipawa Link project.
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Resolved: 21.113 Moved: Deputy Mayor Kelly Annand Seconded: Cr Jerry Greer That, having considered all matters raised in the report, the report be noted. |
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PURPOSE The matter for consideration by the Council is the review of the Local Alcohol Policy. |
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Resolved: 21.114 Moved: Cr Gerard Minehan Seconded: Cr Pip Burne That having considered all matters raised in the report: a) That the current Local Alcohol Policy is retained, and that the Policy is not reviewed until 2023/2024. |
Lisa Harrison presented the report.
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PURPOSE The matter for consideration by the Council is to present received submissions to the Class 4 Gambling and Board Venue Policy Statement of Proposal for Councils consideration, as part of considering the adoption of a reviewed Class 4 Gambling and Board Venue Policy.
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Resolved: 21.115 Moved: Cr Kate Taylor Seconded: Cr Exham Wichman That having considered all matters raised in the report: a) That the submissions on the Class 4 Gambling and Board Venue Policy Statement of Proposal be received. |
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That having considered all matters raised in the report: b) That Council thank submitters for taking the time to provide feedback on the Class 4 Gambling and Board Venue Policy Statement of Proposal. c) That Option Two – the more restrictive option of the Class 4 Gambling and Board Venue Policy Statement of Proposal be adopted. In Favour: Cr Alex Walker, Kelly Annand, Jerry Greer, Exham Wichman, Kate Taylor and Pip Burne Against: Cr Brent Muggeridge and Gerard Minehan Abstained: Cr Tim Aitken carried 6/2 |
Lisa Harrison presented the report.
Vicki Berkahn of Te Rangihaeata Oranga Trust at 11:00am spoke to submission regarding report 7.7. Adoption of Class 4 Gambling and Board Venue Policy.
Cr Taylor requested that a representative of Te Rangihaeata Oranga Trust be invited to meetings of the Safer CHB group.
Declarations of conflict of interest:
Cr Tim Aitken declared a non-pecuniary conflict of interest regarding association with the Horse of the Year organisation and Cr. Tim Aitken abstained from voting.
Cr Kelly Annand declared a non-pecuniary conflict of interest that the Trust she is General Manager of receives funding.
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PURPOSE The purpose of this report is to provide the Committee with a summary of Council's financial performance and highlight the key financials for the first three months of 2021/22 financial year.
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Resolved: 21.116 Moved: Cr Tim Aitken Seconded: Cr Brent Muggeridge That, having considered all matters raised in the report, the report on Council's financial performance for the first three months of the 2021/22 financial year be noted. |
Brent Chamberlain presented the report.
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PURPOSE The purpose of this paper is to seek endorsement from Council on the direction of travel in regards to the preparation of the 2022/23 budget.
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Resolved: 21.117 Moved: Cr Tim Aitken Seconded: Mayor Alex Walker a) That, having considered all matters raised in the report, the report be noted. b) That Council endorses the direction taken in preparing the Draft Annual Plan 2022-23, and endorse the Levels Services set out in the Long Term Plan 2021-2031. c) That in endorsing the direction, Council note that it is unlikely that the Draft Annual Plan 2022 – 2023 will trigger significance therefore formal consultation won’t be recommended, however, community engagement will be recommended. |
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7.10 Quarterly Non-Financial Performance Report July - September 2021 |
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PURPOSE The purpose of this report is to present to Council the Quarterly non-financial performance report for the period 1 July – 30 September 2021.
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Resolved: 21.118 Moved: Cr Kate Taylor Seconded: Cr Exham Wichman That having considered all matters raised in the report: That the Quarterly Non-Financial Performance Report 1 July – 30 September 2021 be received. |
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PURPOSE The matter for consideration is the adoption of amendments to the Committee Terms of Reference 2019-2022 specifically outlining the quorum of Council and standing Committees.
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Resolved: 21.119 Moved: Deputy Mayor Kelly Annand Seconded: Cr Pip Burne That having considered all matters raised in the report the proposed amendments to the Committee Terms of Reference 2019-2022 establishing Committee quorum as: a) Half of the members physically present, where the number of members (including vacancies) is even; and b) A majority of the members physically present, where the number of members (including vacancies) is odd. be adopted. |
8 Mayor and Councillor Reports
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EXECUTIVE SUMMARY The purpose of this report is to present Her Worship the Mayor’s report.
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That the Mayor’s report for November 2021 be received. |
The report was not tabled and therefore not received.
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purpose The purpose of this report is to present the Strategy and Wellbeing Committee Chair Report.
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Resolved: 21.120 Moved: Deputy Mayor Kelly Annand Seconded: Cr Kate Taylor That the Strategy and Wellbeing Committee Chair Report for November 2021 be received. |
Councillor Annand presented the report.
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Purpose The purpose of this report is to present the Finance and Infrastructure Committee Chair Report.
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That the Finance and Infrastructure Committee Chair Report for November 2021 be received. |
The report was not tabled and therefore not received.
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8.4 Ruataniwha Ward Report |
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Purpose The purpose of this report is to present the Ruataniwha Ward Report. |
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Resolved: 21.121 Moved: Deputy Mayor Kelly Annand Seconded: Cr Kate Taylor That the Ruataniwha Ward Report for November 2021 be received. Carried |
Councillor Annand presented the report.
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Purpose The purpose of this report is to present the Aramoana/Ruahine Ward Report. |
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That the Aramoana/Ruahine Ward Report for November 2021 be received. |
The report was not tabled and therefore not received.
9 Chief Executive Report
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9.1 Bi-Monthly Organisation Performance Report October - November 2021 |
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PURPOSE The purpose of this report is to present to Council the organisation report for August - September 2021.
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Resolved: 21.122 Moved: Deputy Mayor Kelly Annand Seconded: Cr Brent Muggeridge That, having considered all matters raised in the report, the report be noted. |
Monique Davidson presented the report.
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolved: 21.123 Moved: Cr Pip Burne Seconded: Cr Exham Wichman That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The meeting was adjourned 12:25pm and reconvened in public excluded forum at 1.45pm.
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Resolved: 21.124 Moved: Cr Exham Wichman Seconded: Cr Pip Burne THAT the next meeting of the Central Hawke's Bay District Council be held 9th December 2021. |
The Meeting closed at 2.40pm.
The minutes of this meeting were confirmed at the Council Meeting held 9 December 2021.
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CHAIRPERSON