Council Meeting Minutes

29 July 2021

MINUTES OF Central Hawkes Bay District Council
Council Meeting
HELD AT THE Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 29 July 2021 AT 9.00am

PRESENT:              Mayor Alex Walker

Deputy Mayor Kelly Annand

Cr Jerry Greer

Cr Exham Wichman

Cr Brent Muggeridge

Cr Tim Aitken

Cr Gerard Minehan

Cr Kate Taylor

Cr Pip Burne

Kaiarahi Matua Roger Maaka

IN ATTENDANCE: Monique Davidson (Chief Executive)

Brent Chamberlain (Chief Financial Officer)

Nicola Bousfield (Group Manager, People and Business Enablement)

Doug Tate (Group Manager, Customer and Community Partnerships)

Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Caitlyn Dine (Governance and Support Officer)

1 Karakia

Cr Wichman lead the karakia

2            Apologies

Nil

3            Declarations of Conflicts of Interest

Nil

4            Standing Orders

Resolved:  21.93

Moved:       Cr Pip Burne

Seconded:  Cr Kate Taylor

THAT the following standing orders are suspended for the duration of the meeting:

20.2 Time limits on speakers

20.5 Members may speak only once

20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

Carried

5            Confirmation of Minutes

Resolved:  21.94

Moved:       Cr Kate Taylor

Seconded:  Cr Gerard Minehan

That the minutes of the Ordinary Council Meeting held on 3 June 2021 and the Extraordinary Council Meeting held on 17 June 2021 as circulated, be confirmed as true and correct.

Carried

6            Reports from Committees

6.1         Minutes of the Strategy and Wellbeing Committee Meeting held on 1 July 2021

Resolved:  21.95

Moved:       Cr Pip Burne

Seconded:  Cr Kate Taylor

1.       That the minutes of the meeting of the Strategy and Wellbeing Committee held on 1 July 2021 be received.

Carried

7            Report Section

7.1         Resolution Monitoring Report

PURPOSE

The purpose of this report is to present to Council the Resolution Monitoring Report. This report seeks to ensure Council has visibility over work that is progressing, following resolutions from Council.

Resolved:  21.96

Moved:       Cr Brent Muggeridge

Seconded:  Cr Exham Wichman

That, having considered all matters raised in the report, the report be noted.

Carried

Mrs Davidson presented this report.

7.2         Use of the Common Seal - December 2019 - July 2021

PURPOSE

The purpose of this report is to update Council on the recent use of the Common Seal since last reporting use in December 2019. Council can expect this to be reported on an annual basis.

Resolved:  21.97

Moved:       Cr Gerard Minehan

Seconded:  Deputy Mayor Kelly Annand

That, having considered all matters raised in the report, the report be noted.

Carried

Miss Dine presented this report.

7.3         Council Policy Review Program Update

PURPOSE

The purpose of this report is to give Councillors some visibility of the Council Policies Review Program status.

Resolved:  21.98

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Jerry Greer

That, having considered all matters raised in the report, the report be noted.

Carried

Mr Chamberlain presented this report.

7.4         Three Waters Reform Update

PURPOSE

The purpose of this report is to provide an update to Council on the Three Waters Reform programme, with a particular emphasis on recent announcements. This report does not seek a decision, and is provided for information only.

Resolved:  21.99

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Jerry Greer

That, having considered all matters raised in the report, the report be noted.

Carried

Motion

Moved:       Cr Tim Aitken

Seconded:  Cr Jerry Greer

That Council notes to ensure as soon as possible balanced and factual information is available to the Central Hawkes Bay community on Three Waters Reform.

Carried

Mrs Davidson presented this report.

7.5         Elected Member Remuneration Framework

PURPOSE

The purpose of this report is to advise Council to a change to Elected Member remuneration following a determination from the Remuneration Authority which is government led and does not allow local input or decision making.

Resolved:  21.100

Moved:       Cr Pip Burne

Seconded:  Cr Exham Wichman

That having considered all matters raised in the report:

1.   That the Elected Member Remuneration report be received and noted.

Carried

 Mrs Davidson presented this report.

8            Mayor and Councillor Reports

8.1         Mayor's Report for June - July 2021

EXECUTIVE SUMMARY

The purpose of this report is to present Her Worship the Mayor’s report.

This report will be presented to Council on the day.

Resolved:  21.101

Moved:       Cr Gerard Minehan

Seconded:  Cr Jerry Greer

That the Mayor’s report for July 2021 be received

.Carried

Mayor Walker presented this report.

8.2         Strategy and Wellbeing Committee Chair Report

purpose

The purpose of this report is to present the Strategy and Wellbeing Committee Chair Report.

Resolved:  21.102

Moved:       Cr Gerard Minehan

Seconded:  Cr Kate Taylor

That the Strategy and Wellbeing Committee Chair Report for July 2021 be received.

Carried

Deputy Mayor Annand presented this report.

8.3         Finance and Infrastructure Committee Chair's Report

Purpose

The purpose of this report is to present the Finance and Infrastructure Committee Chair Report.

This report will be presented to Council on the day.

Resolved:  21.103

Moved:       Cr Tim Aitken

Seconded:  Cr Jerry Greer

That the Finance and Infrastructure Committee Chair Report be noted.

Carried

Cr Muggeridge presented this report.

8.4         Ruataniwha Ward Report

Purpose

The purpose of this report is to present the Ruataniwha Ward Report.

Resolved:  21.104

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Pip Burne

That the Ruataniwha Ward Report for July 2021 be received.

Carried

Deputy Mayor Annand presented this report.

8.5         Aramoana/Ruahine Ward Report

Purpose

The purpose of this report is to present the Aramoana/Ruahine Ward Report.

Resolved:  21.105

Moved:       Cr Tim Aitken

Seconded:  Cr Kate Taylor

That the Aramoana/Ruahine Ward Report for July 2021 be received.

Carried

 Cr Aitken presented this report.

9            Chief Executive Report

9.1         Organisation Performance and Activity Report June - July 2021

PURPOSE

The purpose of this report is to present to Council the organisation report for June - July 2021.  

Resolved:  21.106

Moved:       Cr Gerard Minehan

Seconded:  Cr Brent Muggeridge

That, having considered all matters raised in the report, the report be noted.

Carried

 Mrs Davidson presented this report.

10          Public Excluded Business

RESOLUTION TO EXCLUDE THE PUBLIC

Resolved:  21.107

Moved:       Cr Brent Muggeridge

Seconded:  Deputy Mayor Kelly Annand

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
10.1 - Resolution Monitoring Report - Public Excluded	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
10.2 - C-1135 Tender Outcome Report - Otane Wastewater Pump Station	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
10.3 - C-1140 Tender Outcome Report - Waipawa Water Firefighting	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
10.4 - Procurement Plan - 3 Waters Consultancy Support Panel	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(j) - the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
10.5 - May-June Key Project Status Report - District Plan	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
10.6 - Amendment to the Terms of Reference and Appointment of Commissioners to the Regulatory Hearings Panel	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
10.7 - Establishment of Central Hawke's Bay District Plan Panel	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
10.8 - Chief Executive End of Year Performance Review - Minutes from the Chief Executive Employment and Performance Committee	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

11          Date of Next Meeting

Resolved:  21.108

Moved:       Mayor Alex Walker

Seconded:  Cr Kate Taylor

THAT the next meeting of the Central Hawke's Bay District Council be held on 23 September 2021.

Carried

12          Time of Closure

The Meeting closed at 1:45pm.

The minutes of this meeting were confirmed at the Council Meeting held on 23 September 2021.

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CHAIRPERSON