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17 June 2021 |
MINUTES
OF Central HAwkes Bay District Council
Extraordinary Council
Meeting
HELD AT THE Council
Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 17 June
2021 AT 9.00am
PRESENT: Mayor Alex Walker
Deputy Mayor Kelly Annand
Cr Jerry Greer
Cr Exham Wichman (Apology)
Cr Brent Muggeridge
Cr Tim Aitken
Cr Gerard Minehan
Cr Kate Taylor
Cr Pip Burne
Kaiarahi Matua Roger Maaka (Apology)
IN ATTENDANCE: Monique Davidson (Chief Executive)
Brent Chamberlain (Chief Financial Officer)
Nicola Bousfield (Group Manager, People and Business Enablement)
Doug Tate (Group Manager, Customer and Community Partnerships)
Joshua Lloyd (Group Manager, Community Infrastructure and Development)
Caitlyn Dine (Governance and Support Officer)
Ernst & Young Auditors Kieron Wright and David Borrie in attendance via zoom to discuss the audit report. Kieron and David left the meeting at 9:13am.
1 Karakia
Mayor Walker led the karakia
Councillor Wichman and Dr Maaka apologies noted.
3 Declarations of Conflicts of Interest
nil
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Resolved: 21.87 Moved: Deputy Mayor Kelly Annand Seconded: Cr Kate Taylor THAT the following standing orders are suspended for the duration of the meeting: 20.2 Time limits on speakers 20.5 Members may speak only once 20.6 Limits on number of speakers And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting. Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner. Carried |
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Resolved: 21.88 Moved: Cr Pip Burne Seconded: Cr Gerard Minehan 1. That the minutes of the meeting of the Council held on 3 June 2021 be received. |
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Purpose The matter for consideration by the Council is the endorsement of the Asset Management Plans.
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Resolved: 21.89 Moved: Cr Gerard Minehan Seconded: Cr Kate Taylor That having considered all matters raised in the report: a) That Council endorse the Asset Management Plans that have been developed to form the basis of the 30-year Infrastructure Strategy and 2021 - 2031 Long Term Plan. |
Mr Tate presented this report.
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PURPOSE The purpose of this report is to present to Council the 2021 – 2031 Long Term Plan for adoption.
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Resolved: 21.90 Moved: Mayor Alex Walker Seconded: Cr Brent Muggeridge That having considered all matters raised in the report: a) That Council resolves that the Long Term Plan Budgets for financial years 2-10 (2023-2031) is not a balanced budget because operating revenues are not at a level sufficient to meet operating expenses primarily due to not fully funding depreciation as signalled in the financial strategy and balancing the budget sections of the Long Term Plan. b) That Council resolves that setting an unbalanced budget for years 2-10 (2023-2031) is prudent in terms of section 100 of the Local Government Act 2002 given Council is undertaking significant catch up in deferred asset renewals and is unable to fully fund depreciation during the course of this Long Term Plan without further financially stressing its ratepayers, having had regard to the matters in section 100(2) of the Local Government Act 2002. c) That Council note that Council is undertaking assets renewals at a rate faster than they are depreciating, meaning on average Councils assets are getting younger. This is achieved through a combination of rates and debt funding the renewals. While this strategy increases debt, Council maintains sufficient debt headroom and this temporary funding of renewals through debt does not financially distress the Council. It is Councils intention to revert to fully rate fund depreciation and renewals beyond 2031, thus returning Council to a balanced budget after this date. For these reasons Council believes it is prudent to run unbalanced budgets for 2023-2031. d) That Council adopt the 2021-31 Long Term Plan in accordance with section 93G of the Local Government Act 2002. e) That Council gives delegations to the Chief Executive to make any final edits, including minor changes from the audit process, to the Long Term Plan 2021 – 2031 ahead of formal publication. f) That Council amends its fees and charges schedule for 2021/22 to include a fixed administration fee of per new lot created of $75 GST inclusive entitled “New Property File Creation”. |
Mr Chamberlain presented this report.
Mayor Walker wrapped up the speaking with how proud she is to be putting up this Long Term Plan.
Councillors all spoke and congratulated everyone for all the hard work that went into the Long Term Plan. The changes we are making now will be positive changes for generations to come. All the Councillors spoke and said how proud they were to be sitting at the table adopting this Long Term Plan and can not wait to see it come to life.
Mayor Walker wrapped up with there is a thriving CHB out there and is proud to be here adopting the Long Term Plan.
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PURPOSE The matter for consideration by the Council is the setting of the rates for the 2021/22 financial year. This report is on the basis that Council adopt the Long Term Plan 2021 -2031 as set out in Agenda Item 6.2.
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Resolved: 21.91 Moved: Cr Tim Aitken Seconded: Cr Brent Muggeridge That having considered all matters raised in the report: a) Pursuant to Section 23(1) of the Local Government (Rating) Act 2002, the Central Hawke's Bay District Council resolves to set the rates, due dates and penalties regime for the 2021/22 year. |
Mr Chamberlain presented this report.
Nil
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Resolved: 21.92 Moved: Cr Jerry Greer Seconded: Cr Kate Taylor THAT the next meeting of the Central Hawke's Bay District Council be held on 29 July 2021. |
Mayor Walker formally thanked Mrs Davidson and the Executive Leadership Team and all their staff for all the hard work that has gone into producing the Long Term Plan.
Mayor Walker wished Henry Taylor who is part of the Central Hawkes Bay Community a happy 100th birthday.
Mayor Walker closed the meeting with a karakia.
The Meeting closed at 10:05am.
The minutes of this meeting were confirmed at the Ordinary Meeting of the Central Hawkes Bay District Council held on 29 July 2021.
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CHAIRPERSON