Strategy and Wellbeing Committee Meeting Minutes

6 May 2021

MINUTES OF Central HAwkes Bay District Council
Strategy and Wellbeing Committee Meeting
HELD AT THE Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 6 May 2021 AT 9.00am

PRESENT:              Dr Roger Maaka (Apology)

Cr Jerry Greer

Cr Kate Taylor

Cr Exham Wichman

Mayor Alex Walker

Deputy Mayor (Chair) Kelly Annand

Cr Tim Aitken (Apology)

Cr Brent Muggeridge

Cr Gerard Minehan

Cr Pip Burne

IN ATTENDANCE: Brent Chamberlain (Chief Financial Officer)

Doug Tate (Group Manager, Customer and Community Partnerships)

Nicola Bousfield (Group Manager, People and Business Enablement)

Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Caitlyn Dine (Governance and Support Officer)

1            KArakia

Councillor Wichman led the karakia

2            Apologies

Apology

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Cr Kate Taylor

That the apologies for absence from Cr Tim Aitken be accepted.

That the apologies for absence from Dr Roger Maaka be accepted.

Carried

3            Declarations of Conflicts of Interest

nil

4            Standing Orders

Committee Resolution  

Moved:       Mayor Alex Walker

Seconded:  Cr Jerry Greer

THAT the following standing orders are suspended for the duration of the meeting:

· 20.2 Time limits on speakers

· 20.5 Members may speak only once

· 20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

Carried

5            Confirmation of Minutes

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Cr Kate Taylor

That the minutes of the Strategy and Wellbeing Committee Meeting held on 25 March 2021 as circulated, be confirmed as true and correct.

Carried

6            Report Section

6.1         Committee Resolution Monitoring Report

PURPOSE

The purpose of this report is to present to the Committee the Strategy and Wellbeing Resolution Monitoring Report. This report seeks to ensure the Committee has visibility over work that is progressing, following resolutions from Committee.

Committee Resolution  

Moved:       Cr Exham Wichman

Seconded:  Cr Kate Taylor

That, having considered all matters raised in the report, the report be noted.

Carried

Mr Tate presented this report on behalf of Mrs Davidson.

6.2         Strategy and Wellbeing Committee Priority Report

PURPOSE

The purpose of this report is for the Strategy and Wellbeing Committee to receive a report on the progress of key committee priorities.

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Mayor Alex Walker

That, having considered all matters raised in the report, the report be noted.

Carried

Amendment

Moved:       Cr Gerard Minehan

Seconded:  Cr Pip Burne

That the Strategy and Wellbeing Committee write to the Ministry for the Environment to champion to increase the size of symbols and numbers on recycling products.

Carried

Mr Tate presented this report on behalf of Mrs Davidson. Mrs Wiggins presented solid waste dashboard.

Deputy Mayor (Chair) Annand asked if we could do some community work in CHB to clean up the streets off the back of Keeping New Zealand beautiful.

Mr Tate noted clean up week is in November.

Mrs Wiggins noted this and will set up an event for November using Waste Free CHB calendar to keep the community updated.

6.3         Environmental and Sustainability Fund Application - Sustainable Ewe

PURPOSE

The matter for consideration by the Strategy and Wellbeing Committee is the attached application for funding from Council’s Environmental and Sustainability Fund to provide Sustainable Ewe with funding toward a trailer and signwriting. This trailer will allow Sustainable Ewe, who are a not-for-profit community group, the ability to transport bokashi, worm and chook feeders created from buckets that are diverted from landfill and to continue to educate and share their knowledge to our communities about how they can manage their green waste and food waste.

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a)         That Council approve to provide up to $10,000 from the Environmental and Sustainability Fund to Sustainable Ewe for the creation of a customised trailer.

Amendment

Moved:       Cr Exham Wichman

Seconded:  Cr Kate Taylor

a) That Committee approve up to $10,000 from the Environmental and Sustainability Fund for the creation of a customised trailer that will be owned by Council and leased to Sustainable Ewe at a ‘peppercorn’ rental for environmental purposes, subject to conditions including lease costs and term to be negotiated.

b) That report updates through the Strategy and Wellbeing Committee on an annual basis are provided and picked up regularly through monitoring priority reports.

Carried

Mr Lloyd and Mrs Wiggins presented this report accompanied by Neen Kennedy member of Sustainable Ewe.

6.4         Community Funding and Grants Policy - Ability for underwrite funding provision

PURPOSE

The matter for consideration by the Strategy and Wellbeing Committee is to consider the provision of an underwrite process.

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Cr Exham Wichman

That having considered all matters raised in the report:

a)         That Council adopts the proposed amendment to the Community Funding Policy for Community Funding Underwrites.

Carried

Mrs Cover presented this report.

6.5         2020/21 Summer Camping Update

PURPOSE

The purpose of this report is to provide an update to the committee on the 2020/21 Summer Camping Season and an update on Councils approach to strategically respond to camping in the future.

Committee Resolution  

Moved:       Cr Jerry Greer

Seconded:  Cr Kate Taylor

That, having considered all matters raised in the report, the report be noted.

Carried

Mrs Leaf and Mrs Harrison presented this report.

6.6         Future for Local Government Review

PURPOSE

The purpose of this report is to provide information to the Strategy and Wellbeing Committee on the recently announced Ministerial review into the future for Local Government.

Committee Resolution  

Moved:       Cr Pip Burne

Seconded:  Cr Kate Taylor

That, having considered all matters raised in the report, the report be noted.

Carried

Mr Tate presented this report on behalf of Mrs Davidson.

6.7         Waipukurau Regional Digital Business Hub - Project Update

PURPOSE

The purpose of this report is to provide an update to the Committee on the Regional Digital Business Hub, funded by the Provincial Growth Fund, that will include the temporary Waipukurau Library.

Committee Resolution  

Moved:       Mayor Alex Walker

Seconded:  Cr Brent Muggeridge

That, having considered all matters raised in the report, the report be noted.

Carried

 Mr Tate presented this report.

7            Date of Next Meeting

Committee Resolution  

Moved:       Cr Jerry Greer

Seconded:  Cr Gerard Minehan

THAT the next meeting of the Central Hawke's Bay District Council Strategy and Wellbeing Committee be held on 1 July 2021.

Carried

8            Time of Closure

The Meeting closed at 10.48am

The minutes of this meeting were confirmed at the Strategy and Wellbeing Committee Meeting held on 1 July 2021.

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CHAIRPERSON