27 May 2021 |
MINUTES
OF Central HAwkes Bay District Council
Risk and Assurance Committee Meeting
HELD AT THE Council Chamber, 28-32
Ruataniwha Street, Waipawa
ON Thursday, 27 May 2021 AT 9.00am
PRESENT: Mayor Alex Walker
Chairperson Neil Bain (Chair)
Cr Tim Aitken
Cr Gerard Minehan
Cr Brent Muggeridge
Cr Jerry Greer
IN ATTENDANCE: Monique Davidson (Chief Executive)
Joshua Lloyd (Group Manager, Community Infrastructure and Development)
Darren de Klerk (Director Projects and Programmes)
Doug Tate (Group Manager, Customer and Community Partnerships)
Nicola Bousfield (Group Manager, People and Business Enablement)
Brent Chamberlain (Chief Financial Officer)
Caitlyn Dine (Governance and Support Officer)
3 Declarations of Conflicts of Interest
THAT the following standing orders are suspended for the duration of the meeting: · 20.2 Time limits on speakers · 20.5 Members may speak only once · 20.6 Limits on number of speakers And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting. Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner. |
Moved: Cr Gerard Minehan Seconded: Cr Jerry Greer That the minutes of the Risk and Assurance Committee Meeting held on 31 March 2021 as circulated, be confirmed as true and correct. |
The purpose of this report is to present to the Committee the Risk and Assurance Committee Resolution Monitoring Report. This report seeks to ensure the Committee has visibility over work that is progressing, following resolutions made by the Committee.
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Moved: Mayor Alex Walker Seconded: Cr Jerry Greer That, having considered all matters raised in the report, the report be noted. |
Mrs Davidson presented this report.
PURPOSE The purpose of this report is for the Risk and Assurance Committee to receive a progress update on the Risk & Assurance Committee Work Programme.
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Moved: Cr Gerard Minehan Seconded: Cr Brent Muggeridge That, having considered all matters raised in the report, the report be noted. |
Mrs Davidson presented this report.
PURPOSE The purpose of this report is to provide an update on Treasury Management and Policy Compliance.
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Moved: Mayor Alex Walker Seconded: Cr Tim Aitken That, having considered all matters raised in the report, the report be noted. |
Mr Chamberlain presented this report.
PURPOSE To provide the Risk & Assurance Committee with health, safety and wellbeing information and insight and to update the Committee on key health and safety critical risks and initiatives.
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Moved: Mayor Alex Walker Seconded: Cr Gerard Minehan That, having considered all matters raised in the report, the report be noted. |
Mrs Bousfield and Mr Johnstone presented this report. Chair Neil Bain requested we report a detailed summary table of events where there has been a health and safety event.
PURPOSE The purpose of this paper is to report to the Risk and Assurance Committee (the Committee) on Council’s risk landscape, risk management work in progress and to continue a discussion with the Committee about risk. |
Moved: Cr Brent Muggeridge Seconded: Cr Gerard Minehan That, having considered all matters raised in the report, the report be noted. |
Mrs Bousfield presented this report.
PURPOSE The purpose of this report is to bring to the Risk and Assurance Committee the findings of the recent Fraud Health Check.
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Moved: Mayor Alex Walker Seconded: Cr Tim Aitken That, having considered all matters raised in the report, the report be noted. |
Mr Chamberlain presented this report.
PURPOSE The purpose of this report is to track and update the committee on audit recommendations from recent audits.
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Moved: Cr Tim Aitken Seconded: Cr Brent Muggeridge That, having considered all matters raised in the report, the report be noted. |
Mr Chamberlain presented this report. Mayor Walker noted she doesn’t have a credit card in her own name, and it was agreed the report needed to be updated to reflect that.
Mr Lloyd presented this report.
Meeting adjourned at 10:35am for a morning tea break.
Meeting returned for public excluded business at 11:04am.
RESOLUTION TO EXCLUDE THE PUBLIC
Moved: Mayor Alex Walker Seconded: Cr Tim Aitken That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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THAT the next meeting of the Central Hawke's Bay District Council Risk and Assurance Committee be held on 16 September 2021.
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The Meeting closed at 11:40am.
The minutes of this meeting were confirmed at the Risk and Assurance Committee Meeting held on 16 September 2021.
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CHAIRPERSON