Extraordinary Council Meeting Minutes

27 May 2021

MINUTES OF Central HAwkes Bay District Council
Extraordinary Council Meeting
HELD AT THE Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 27 May 2021 AT 2.00pm

PRESENT:              Mayor Alex Walker

Deputy Mayor Kelly Annand

Cr Jerry Greer

Cr Exham Wichman

Cr Brent Muggeridge

Cr Tim Aitken

Cr Gerard Minehan

Cr Kate Taylor

Cr Pip Burne

Kaiarahi Matua Roger Maaka

IN ATTENDANCE: Monique Davidson (Chief Executive)

Brent Chamberlain (Chief Financial Officer)

Nicola Bousfield (Group Manager, People and Business Enablement)

Doug Tate (Group Manager, Customer and Community Partnerships)

Darren de Klerk (Director Projects and Programmes)

Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Caitlyn Dine (Governance and Support Officer)

District Plan Committee members/Sage Planning

1            Karakia

Kaiarahi Matua Roger Maaka led the Karakia

2            Apologies

Mayor Walker noted an apology from former Deputy Mayor Ian Sharpe who has also been a member of the District Plan Committee.

3            Declarations of Conflicts of Interest

NIL

4            Standing Orders

Resolved:  21.68

Moved:       Cr Pip Burne

Seconded:  Cr Kate Taylor

THAT the following standing orders are suspended for the duration of the meeting:

20.2 Time limits on speakers

20.5 Members may speak only once

20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner

Carried

Mayor Walker invited District plan Committee Chair person Mick Lester to come sit at the table.

5            Report Section

5.1         Notification of Section 32 Reports and the Proposed District Plan under the Resource Management Act 1991

PURPOSE

This report seeks the approval of Council to publicly notify the Section 32 Reports and the Proposed Central Hawkes Bay District Plan, in accordance with Part 1 of Schedule 1 of the Resource Management Act 1991 (RMA).

Resolved:  21.69

Moved:       Mayor Alex Walker

Seconded:  Cr Jerry Greer

That having considered all matters raised in the report:

a)   That having had particular regard to the Section 32 Reports contained in the Public Excluded Agenda under item 6.2, and withheld under Section 48(1)(d) of the Local Government Official Information and Meetings Act 2002, that Council resolves to adopt and publicly notify the Proposed Central Hawke’s Bay District Plan in accordance with Clause 5 of Part 1 of Schedule 1 of the Resource Management Act 1991, also contained in the Public excluded Agenda under item 6.2 and also withheld under Section 48(1)(d) Local Government Official Information and Meetings Act 2002.

b)   That Council confirms the intended public notification date of 28 May 2021 and resolves to set the closing date for submissions as 6 August 2021 for that notification date, and that the Section 32 Reports and Proposed Central Hawke’s Bay District Plan are released as public information on 28 May 2021.

c)   That the Council rescinds its delegation to the District Plan Committee, noting that the Committee’s purpose has come to an end in accordance with its terms of reference with Council formally notifying the Proposed District Plan and that the Governance Statement is appropriately updated to reflect this; and further;

d)   That Council thank the members of the District Plan Committee for their dedication and commitment to the District Plan review.

Carried

Mr Tate and Mrs O'Shaughnessy presented this report

Mr Tate and Mrs O'Shaughnessy presented this report.

Mr Lester spoke about how priviledged he was to lead the Committee and that the District Plan is now fit for purpose. Mr Lester thanked all who were invloved in the process.

Councillor Greer, Councillor Aitken, Councillor Burne, Deputy Mayor Annand, Dr Maaka and Councillor Taylor all acknowledged the hard work that went into The District Plan.

Dr Maaka said he was proud to have tangata whenua integrated and involved throughout the whole District Plan.

Mayor Walker spoke to the movement that she felt privledged to move the District Plan as the Mayor and was proud of everyones hard work.

6            Public Excluded Business

Council moved to Public Excluded at 2:15pm. Mayor Walker noting that members of the public involved in the District Plan Committee and consulting process are included in Public Excluded Business.

RESOLUTION TO EXCLUDE THE PUBLIC

Resolved:  21.70

Moved:       Cr Jerry Greer

Seconded:  Cr Exham Wichman

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - District Plan Committee Minutes	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.2 - Endorsement of the Section 32 Reports and Proposed Central Hawke's Bay District Plan	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

The Council moved out of Public Business and back to a Public meeting at 3:08pm

Trees were given to all the people involved in the District Plan Committee as a thank you for their work.

7            Date of next meeting

Resolved:  21.71

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Pip Burne

THAT the next meeting of Central Hawkes Bay District Council be held on 3 June 2021.

Carried

8            Time of Closure

The Meeting closed at 3:50pm.

The minutes of this meeting were confirmed at the Ordinary Meeting of the Central Hawkes Bay District Council held on 3 June 2021.

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CHAIRPERSON