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13 May 2021 |
MINUTES
OF Central Hawkes Bay District Council
Meeting
HELD AT THE Council Chamber, 28-32
Ruataniwha Street, Waipawa
ON Thursday, 13 May 2021 AT 9.00am
PRESENT: Mayor Alex Walker
Deputy Mayor Kelly Annand
Cr Jerry Greer
Cr Exham Wichman (apology)
Cr Brent Muggeridge
Cr Tim Aitken
Cr Gerard Minehan
Cr Kate Taylor
Cr Pip Burne
Roger Maaka (Kaiarahi Matua) (not present)
IN ATTENDANCE: Monique Davidson (Chief Executive)
Brent Chamberlain (Chief Financial Officer)
Nicola Bousfield (Group Manager, People and Business Enablement)
Doug Tate (Group Manager, Customer and Community Partnerships)
Joshua Lloyd (Group Manager, Community Infrastructure and Development)
Darren de Klerk (Director Projects and Programmes)
Caitlyn Dine (Governance and Support Officer)
1 Prayer
Mayor Walker led the prayer
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Resolved: 21.50 Moved: Mayor Alex Walker Seconded: Cr Kate Taylor That the apologies for absence from Cr Wichman be accepted. |
3 Declarations of Conflicts of Interest
Councillor Burne declared she is an employee at Stephenson Transport and a trustee of the Central Hawkes Bay Community Trust.
Councillor Annand declared her husband is a builder and they are looking to subdivide land in the near future. Councillor Annand has met with Sir Graham Avery from Community Fitness Trust.
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Resolved: 21.51 Moved: Cr Gerard Minehan Seconded: Cr Kate Taylor THAT the following standing orders are suspended for the duration of the meeting: 20.2 Time limits on speakers 20.5 Members may speak only once 20.6 Limits on number of speakers And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting. Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner |
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Resolved: 21.52 Moved: Cr Pip Burne Seconded: Cr Jerry Greer That the minutes of the Ordinary Council Meeting held on 13 April 2021 as circulated, be confirmed as true and correct. |
Nil
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7.1 Long Term Plan 2021 - 2031 Scene Setting - Overview Report |
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PURPOSE The purpose of this report is to provide a summary on the Long Term Plan 2021 – 2031 process, and the matters still be deliberated on.
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Resolved: 21.53 Moved: Cr Kate Taylor Seconded: Cr Brent Muggeridge a) That, having considered all matters raised in the report, the report be noted.
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Mr Chamberlain presented this report.
Councillor Muggeridge asked about shifting the additions from the general rates into the UAGC as he had concern about rural rate payers. There was further discussion around how this works.
Councillor Taylor spoke to the movement that rural rate payers may not directly paying for the three waters infrastructure, yet feel indirectly they are.
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7.2 Long Term Plan 2021 - 2031 Draft Deliberations Report: Drinking Water, Stormwater and Wastewater Bylaws. |
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PURPOSE The matter for consideration by the Council is to consider and deliberate on submissions made on the 3 Waters Bylaws review (Water Supply, Stormwater and Wastewater bylaws).
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Resolved: 21.54 Moved: Cr Gerard Minehan Seconded: Cr Pip Burne That having considered all matters raised in the report: a) That Council receive the changes made to the Proposed Water Supply, Stormwater and Wastewater Bylaws attached to this report, following its release for community consultation as part of the 2021 – 2031 Long Term Plan. b) That council adopt the draft 2021 Water Supply Bylaw attached to this report, with the Policy having immediate effect upon its adoption. c) That council adopt the draft 2021 Stormwater Bylaw attached to this report, with the Policy having immediate effect upon its adoption. d) That council adopt the draft 2021 Wastewater Bylaw attached to this report, with the Policy having immediate effect upon its adoption. e) That the submitters are thanked for their comments, which are acknowledged and further that the information contained in this report is provided to submitters. |
Mr de Klerk presented this report.
Councillor Aitken asked if the word “eliminate” could be removed from the storm water bylaw report, he was uncomfortable with this word as we will never be able to eliminate the effect on the environment. Mr de Klerk explained the wording for this as a hierarchy of controls your first option is to eliminate then mitigate, manage or control if you cannot eliminate. It is a policy statement across all bylaws to manage the sustainability of growth.
Councillor Minehan spoke to the motion that it was time our Council reviewed the three water bylaws as they needed to be refreshed and updated to reflect our environmental and infrastructural demands for this present time and future needs. Councillor Minehan acknowledged the thoroughness and in depth detail submissions that came through. Council has been asked over again about new build homes to capture rain water and Council can finally make that happen for the community.
Councillor Burne spoke to the motion that she supports the recommendation and followed on from what Councillor Minehan spoke about. Councillor Burne asked if we could incentivise water conservation to existing water tank home owners as well. Councillor Burne spoke about an education programme to install tanks and low interest loans and that Council promoted drought resilient planting to conserve water in the summer. Councillor Burne acknowledged it is great to see we are moving in the right direction.
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7.3 Long Term Plan 2021 - 2031 Draft Deliberations Report: Challenge 1 - Planning and Funding our Wastewater Upgrades |
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PURPOSE The matter for consideration by the Council is to consider and deliberate on consultation feedback related to Challenge # 1 – ‘Planning and Funding our Wastewater Upgrades’ received through the Long Term Plan process.
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Resolved: 21.55 Moved: Mayor Alex Walker Seconded: Cr Brent Muggeridge That having considered all matters raised in the report: a) That Council adopt Option 4 to implement the 15 year investment programme of wastewater upgrades across the six wastewater systems through loan funding. b) That council endorse the approach to recover a capital contribution from Trade Waste Industry contributors in addition to the current operational charges – with adoption taking place through the Revenue and Financing Policy and Annual fees and charges setting. c) That the submitters are thanked for their comments which are acknowledged and further that the information contained in this report is provided to the submitters. |
Mr de Klerk presented this report.
Mayor Walker spoke to the motion that it is only right that we get this work underway. The whole of Central Hawkes Bay wants this to be successful. It is vital to get this done right for a thriving CHB.
Councillor Muggeridge spoke to the motion reiterating what Mayor Walker spoke about. The biggest issue since being elected to Council “dig once do it right”.
Councillor Annand noted everyone should be proud of where we are at.
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7.4 Long Term Plan 2021 - 2031 Draft Deliberations Report: Trade Waste Bylaw |
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PURPOSE The matter for consideration by the Council is to consider and deliberate on submissions made on the 2021 Draft Trade Waste bylaw.
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Resolved: 21.56 Moved: Cr Brent Muggeridge Seconded: Cr Gerard Minehan That having considered all matters raised in the report: a) That council adopt the draft 2021 Trade Waste Bylaw with minor changes as presented. b) That council endorse the approach to recover a capital contribution from Trade Waste Industry contributors in addition to the current operational charges – with adoption taking place through the Revenue and Financing Policy and Annual fees and charges setting. c) That council endorse the approach to phase or stage the recovery of capital contribution towards 100% within four years as set out in the revenue and financing policy. d) That Council note that industry paying for their share of capital contribution relevant to the cost of discharging was the communities preferred outcome. e) That the submitters are thanked for their comments, which are acknowledged and further that the information contained in this report is provided to submitters. |
Mr de Klerk presented this report.
Councillor Muggeridge spoke to the motion no reason why a rate payer should subsidise business, it’s a cost they have to occur, it gives them incentive to do treatment on their own property which would reduce Councils overall costs by a significant amount if trade wasters treated their own waste on their properties.
Councillor Minehan spoke to the motion we as a community must all play our part in trying to solve our waste water problem. We must be mindful of passing the new Trade Waste bylaw that the trade waste industry is going to be burdened by a new capital contribution cost, but most trade waste partnerships are about community and business doing the right thing.
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7.5 Long Term Plan 2021 - 2031 Draft Deliberations Report: Challenge 2 - Funding Replacement of our Assets |
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PURPOSE The matter for consideration by the Council is to consider consultation feedback related to Challenge # 2 – ‘Funding the Replacement of our Assets’ received through the Long Term Plan process - The Funding for Replacement of Our Assets. |
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Resolved: 21.57 Moved: Cr Gerard Minehan Seconded: Cr Kate Taylor That having considered all matters raised in the report: a) That Council adopt Option 1 as set out in the Long Term Plan 2021 - 2031 for Challenge 2. To debt fund for 5 years, to deliver essential renewals and upgrades to our drinking water, wastewater (excluding the big waste water story upgrade) and storm water assets and community facilities assets. b) That the submitters are thanked for their comments, which are acknowledged and further that the information contained in this report is provided to submitters. |
Mr Lloyd presented this report.
Councillor Minehan spoke to the motion it is very important to start doing renewals. Hopefully once the renewals get started there will be less and less complaints on water leaks. Common sense to start repairing our assets. High risk on major failures if we don’t do this.
Councillor Taylor spoke to the motion “no more band aids” 94% in favour of option 1, it has the best balance between meeting infrastructure needs and affordability.
Meeting adjourned at 10:41am for morning tea break.
Meeting resumed at 11:09am
Mr Lloyd and Mrs Wiggins presented this report.
Councillor Annand spoke to the motion that she is excited to see the extension of recycling and rubbish centres in to rural towns a good thing for our people and has confidence in the trailer system that rural and beaches now have the benefit of being able to take part in recycling. Councillor Annand noted “we can always go back and change things”.
Councillor Taylor spoke to the motion she acknowledged we wouldn’t be looking at changing if what we had was working. She looks forward to seeing the targeted rural recycling scheme develop.
Councillor Muggeridge was against getting rid of drop off centres but in favour of the other recommendations.
Councillor Aitken can concur with Councillor Muggeridge about the drop off centres but agrees with Councillor Annand in saying “we can always change things”
Mayor Walker noted roadside recycling will lessen the amount that goes to landfill and reduce the amount of contamination and the “big bang” for this is the increase in curb side recycling to rural townships outside of Waipawa and Waipukurau.
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7.7 Long Term Plan 2021 - 2031 Draft Deliberations Report: Challenge 4 - How we pay for growth |
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PURPOSE The purpose of this report is to present to Council the submissions and analysis related to Challenge 4 – How do we pay for growth, one of the key decisions required as part of the Long Term Plan 2021 – 2031.
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Resolved: 21.58 Moved: Cr Tim Aitken Seconded: Cr Jerry Greer That having considered all matters raised in the report: a) That Council note that Option 1 – that Developers pay for the full cost of growth was the communities preferred option. b) That Council notes K Bayliss’ submission relating to the remission of development contributions and takes no action at this time. c) That Council receive the changes made to the Proposed Development Contributions Policy attached to this report, following its release for community consultation as part of the 2021 – 2031 Long Term Plan. d) That Council adopt the Proposed Development Contributions Policy 2021 attached to this report, with the Policy having immediate effect upon its adoption. e) That the submitters are thanked for their comments, which are acknowledged and further that the information contained in this report is provided to submitters. |
Mr Tate presented this report.
Councillor Aitken spoke to the motion that he accepts the fact we are a bit late as a lot is going on in the district that will put pressure on our infrastructure going forward. It is unfair on our community at present who are already paying for infrastructure upgrades to also be paying for developments going forward.
Meeting adjourned at 12:25pm for a lunch break.
Meeting resumed at 1:10pm
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7.8 Long Term Plan 2021 - 2031 Draft Deliberations Report: Financial and Infrastructure Strategy |
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PURPOSE The matter for consideration by the Council is to consider consultation feedback on the financial and infrastructure strategy received through the Long Term Plan process and to make any required decisions.
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Resolved: 21.59 Moved: Cr Brent Muggeridge Seconded: Cr Pip Burne That having considered all matters raised in the report: a) That the submitters are thanked for their comments which are acknowledged and further that the information contained in this report is provided to the submitters. b) That the Financial and Infrastructure Strategies pending amendments following Councils decisions on the key 4 challenges and other activities be endorsed, ready for adoption when the Long-term Plan 2021 – 2031 is considered for adoption. c) That the Treasury Management Policy (including Investment and Liability Policies) attached to this report be adopted. |
Mr Chamberlain and Mr Lloyd presented this report.
Mayor Walker noted this is our time to be investing in our infrastructure.
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7.9 Long Term Plan 2021-2031 Draft Deliberation Reports: Planning and Regulatory Services |
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PURPOSE The purpose of this report is to present to Council the submissions received on the Long Term Plan consultation in relation to the Planning and Regulatory Services Activity. It provides an analysis of the submissions.
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Resolved: 21.60 Moved: Cr Gerard Minehan Seconded: Cr Pip Burne That, having considered all matters raised in the report:
a) That the submitters are thanked for their comments which are acknowledged and further that the information contained in this report is provided to the submitters. |
Mr Tate, Mrs Harrison and Mrs Burns presented this report.
Councillor Minehan spoke to the motion in congratulating all submitters acknowledging they had great points.
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7.10 Long Term Plan 2018-2028 Draft Deliberation Reports: Land Transport |
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PURPOSE The purpose of this report is to present to Council the submissions received on the Long Term Plan consultation in relation to Land Transport. It provides an analysis of the submissions and some options for the Council to consider.
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Resolved: 21.61 Moved: Mayor Alex Walker Seconded: Cr Tim Aitken That, having considered all matters raised in the report:
a) That the submitters are thanked for their comments which are acknowledged and further that the information contained in this report is provided to the submitters.
b) That Council continue to lobby and leverage Waka Kotahi to provide funding to the sealing of unsealed roads. |
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Moved: Mayor Alex Walker Seconded: Cr Tim Aitken c) That Council increases the land transport rate by $200,000 per year to progress sealing of unsealed hot spots. Carried |
Mr Lloyd and Mr McKinley presented this report.
Mayor Walker spoke to the motion adding a third recommendation.
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7.11 Long Term Plan 2018-2028 Draft Deliberation Reports: Places and Open Spaces |
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PURPOSE The purpose of this report is to present to Council the submissions received on the Long Term Plan consultation in relation to the Places and Open Spaces Activity. It provides an analysis of the submissions and some options for the Council to consider.
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Resolved: 21.62 Moved: Cr Brent Muggeridge Seconded: Cr Kate Taylor That, having considered all matters raised in the report:
a) That the submitters are thanked for their comments which are acknowledged and further that the information contained in this report is provided to the submitters.
b) That Council encourage the clubs of Russell Park to actively participate in Councils Community Facility Plan, intended to commence this calendar year, subject to the confirmation of funding in the 2021 – 2031 Long Term Plan.
d) That Council reconsiders the request for temporary changing rooms, following the completion of the Community Facilities Plan, wider club feedback relating to the timing and scope of any multisport hub project for Russell Park and an assessment of actual demand and need, either in the 2022/23 Annual Plan or as an Officer report. |
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Moved: Deputy Mayor Kelly Annand Seconded: Cr Gerard Minehan That Council supports the concept of the development of the sports hub project at Russell Park. Recognising it as a key strategic asset for Central Hawkes Bay. Carried
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Mr Tate and Mrs Leaf presented this report.
Noted the removal of C and added amendment.
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7.12 Long Term Plan 2018-2028 Draft Deliberation Reports: Community Leadership |
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PURPOSE The purpose of this report is to present to Council the submissions received on the Long Term Plan consultation in relation to the Community Leadership Activity. It provides an analysis of the submissions and provides some options for Council to consider.
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Resolved: 21.63 Moved: Cr Kate Taylor Seconded: Cr Tim Aitken That, having considered all matters raised in the report:
a) That the submitters are thanked for their comments which are acknowledged and further that the information contained in this report is provided to the submitters. |
Mr Tate presented this report.
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7.13 Long Term Plan 2018-2028 Draft Deliberation Reports: Solid Waste |
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PURPOSE The purpose of this report is to present to Council the submissions received on the Long Term Plan consultation in relation to the Solid Waste activity. It provides an analysis of the submissions and some options for the Council to consider.
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Resolved: 21.64 Moved: Cr Gerard Minehan Seconded: Cr Kate Taylor That, having considered all matters raised in the report:
a) That the submitters are thanked for their comments which are acknowledged and further that the information contained in this report is provided to the submitters. |
Mr Lloyd presented this report.
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7.14 Management Submission to the Long Term Plan 2021 - 2031 Deliberations |
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PURPOSE The purpose of this report is to make a management submission on the Long Term Plan (LTP) 2021-2031 deliberations.
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Resolved: 21.65 Moved: Cr Kate Taylor Seconded: Mayor Alex Walker
That having considered all the matters raised in the report:
a) That Council note the Management submission presented to Council, outlining recommended changes to the Long Term Plan 2021 – 2031 budgets, since draft budgets were initially adopted.
c) The Council repurposes up to $160,000 of funding in Year 1 of the Long Term Plan identified to support the upgrades of the Central Hawke’s Bay District Community Trust Assets, in order for a full and comprehensive review of the Trust’s assets and future maintenance and renewal liabilities to be identified for the Pool Complex, Gymnasium and Stadium and Sports Turf Complex.
d) That Council acknowledges that the Trust will require financial support for the implementation of any short-term works to remediate and make safe the ceiling of the indoor pool complex and that the remaining funds identified in Year 1 of the Long Term Plan to support the upgrades required of the Central Hawke’s Bay District Community Trust Assets are retained, with a further report to Council being made, prior to the release of any funds.
e) That The Trust and Council work collaboratively as part of the Central Hawke’s Bay Community Facilities Plan Review, to understand the role and opportunities for the Trust now, and into the future.
f) That Council provide funding of $37,813 in Year 1 of the Long Term Plan, funded through debt for covers of the Waipawa Centennial Memorial Pool.
g) That Council loan fund a $30,000 contribution to the Hawke’s Bay Community Fitness Centre Trust, funded over three years through loans.
h) That Council note and endorse the $15,000 of Interest be allocated to Special Funds, rather than general funds, thus increasing general rates by$15,000.
i) That Council note and endorse the recommendation that Asset Life Expectancy of new Assets be reviewed which will impact depreciation charges, but have no rating impact.
j) That Council note and endorse the increase in budget allowances for electricity budgets in light of the recent Electricity Contract Renewal increases, increasing general rates by $11,000, UAGC $4,000 and Targeted Water Rates by $10,000
k) That Council note and endorse the reallocation of Kiwisaver costs to be allocated as a direct cost rather than an overhead in line with NZTA audit recommendations. This will increase general rates by $29,515, increase UAGC $7,820, decrease land transport rates by $31,325, and decrease 3 Waters Targeted Rates by $8,403.
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Mr Tate and Mr Chamberlain presented this report.
Amendment made B removed and numbers for UAGC updated. C D E J K motions changed as there were mistakes in initial resolutions.
Mayor Walker spoke to the motion thanking the trust for working with Council and is very keen to provide some support the Community Fitness Centre trust.
Councillor Burne noted a conflict of interest being a trustee of the Community Trust and acknowledged the great work.
Meeting Adjourned at 3:00pm for an afternoon tea break.
Meeting resumed at 3:21pm
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Resolved: 21.66 Moved: Mayor Alex Walker Seconded: Cr Pip Burne That the meeting be extended longer than 6 hours. |
Mr Chamberlain and Mr de Klerk presented this report.
Nil
Nil
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Resolved: 21.67 Moved: Cr Jerry Greer Seconded: Deputy Mayor Kelly Annand THAT the next meeting of the Central Hawke's Bay District Council be held on 3 June 2021. |
The Meeting closed at 4:16pm
The minutes of this meeting were confirmed at the Council Meeting held on 3 June 2021.
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CHAIRPERSON