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18 November 2020 |
MINUTES
OF Central Hawkes Bay District Council
Council Meeting
HELD AT THE Council Chamber, 28-32
Ruataniwha Street, Waipawa
ON Wednesday, 18 November 2020 AT
PRESENT: Mayor Alex Walker
Deputy Mayor Kelly Annand
Cr Brent Muggeridge
Cr Tim Aitken
Cr Gerard Minehan
Cr Jerry Greer
Cr Pip Burne
Cr Kate Taylor
Cr Exham Wichman
IN ATTENDANCE: Monique Davidson (Chief Executive)
Joshua Lloyd (Group Manager, Community Infrastructure and Development)
Doug Tate (Group Manager, Customer and Community Partnerships)
Brent Chamberlain (Chief Financial Officer)
Ben Hunt (Places and Open Spaces Officer)
Helen O’Shaugnessy (District Plan Manager)
Harry Robinson (Solid Waste Manager)
Robyn Burns (Customer and Consents Manager)
Bridget Gibson (Governance and Support Lead)
8 members of the public present.
1 Prayer
Led by Councillor Wichman
Kaiārahi Matua Roger Maaka
3 Declarations of Conflicts of Interest
Item 7.3 – Councillor Aitken wished for it to be noted he had a Conflict of Interest with regards to remuneration of the District Plan Hearings Panel and Committee.
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Resolved: 20.105 Moved: Cr Gerard Minehan Seconded: Cr Tim Aitken THAT the following standing orders are suspended for the duration of the meeting: 20.2 Time limits on speakers 20.5 Members may speak only once 20.6 Limits on number of speakers And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting. Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.Carried |
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Resolved: 20.106 Moved: Cr Brent Muggeridge Seconded: Cr Exham Wichman That the minutes of the Ordinary Council Meeting held on 24 September 2020 and the Extraordinary Council Meeting held on 22 October 2020 as circulated, be confirmed as true and correct. |
Nil
RESOLUTION PASSED:
That having considered all matters raised in the report, that Council
1) Council receive the Solid Waste Section 17a Report, prepared in accordance with the requirements of Section 17a of the Local Government Act 2002.
2) That Council adopt the combination of options in principle for inclusion in the 2021 Long Term Plan;
· That Council provide a 3rd crate for recycling collection and extend services to Otane, Takapau, Ongaonga and Tikokino; and that Council includes a wheelie bin in the consultation options with community.
· That Council provide a 120L wheeled bin for kerbside refuse from Year 3 of the Long Term Plan 2021-2031; and that Council includes status quo in the consultation options with community.
· That the Recycling Drop off Centres in Otane, Takapau, Ongaonga and Tikokino close from Year 1 of the Long Term Plan 2021-2031;
· That Council plan for a centralised Central Hawke’s Bay Recovery and Refuse Centre in between Waipukurau and Waipawa in Year 10 on the Long Term Plan, and on opening the Centre, the Waipawa and Waipukurau Transfer Stations are closed;
· 5a, to provide a regular rural recycling collection service at designated rural and coastal sites in partnership with existing local community organisations or groups;
· That Council direct Officers to regularly report back to Council or Committee on the progress of the various food waste collection trials occurring in New Zealand with a plan to ‘follow fast’ those that have successfully implemented systems;
· That Officers report back to Council on green and food waste collection options for Annual Plan 2022/2023.
MOVED: Councillor Taylor
SECONDED: Councillor Aitken
CARRIED
The meeting adjourned at 10:55am for refreshment break and the presentation of the Community Service Award 2020, to community member Gael Riddiford.
The meeting resumed at 11.35am.
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7.2 Joining the Local Government Funding Agency (LGFA) as a Guarantor |
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PURPOSE The purpose of this report is to inform councillors of the legal requirements in regard to becoming a Local Government Funding Agency (LGFA) guarantor.
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Resolved: 20.107 Moved: Cr Gerard Minehan Seconded: Deputy Mayor Kelly Annand That having considered all matters raised in the report Council: 1. Receive the information. 2. Notes the contents of the report 3. Confirms Council’s intention to join LGFA as a guarantor (noting it has already acceded as a borrower in 2016). 4. Delegates authority to the Chief Executive to execute the following documents for the purposes of recommendation 3. above: a. Chief Executive Certificate b. Officer's Certificate c. Security Stock Certificate 13 d. Security Stock Certificate 14 e. Stock Issuance Certificate x 2 5. Authorises the Mayor, and the Chair of the Finance & Infrastructure Committee, to execute the following deeds for the purposes of recommendation 3. above: a. Accession Deed to Equity Commitment Deed; and b. Accession Deed to Guarantee and Indemnity. 6. Delegates authority to the Chief Executive to execute such other documents and take such other steps on behalf of Council is necessary or desirable to execute or take to give effect to recommendation 3. above.
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PURPOSE The matters for consideration by the Council are to confirm its approach to a hearing panel for the statutory phase of the District Plan Review.
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Resolved: 20.108 Moved: Deputy Mayor Kelly Annand Seconded: Cr Exham Wichman That having considered all matters raised in the report: a) That Council adopts Option 4 – and confirms the establishment of a new mixed panel of External Independent Commissioners and Elected Members as its preferred option to hear and consider formal submissions on the Proposed Central Hawkes Bay District Plan. b) That Officers begin the next steps of preparing the Terms of Reference for the new panel and seek Commissioner appointees to the panel, noting the opportunity for appointment of these commissioners to the Regulatory Hearings Committee also. |
Councillor Aitken had declared a pecuniary conflict of interest as a hearings commissioner.
It was noted that the Elected Member Remuneration & Expenses Policy currently under review will include the recommendations under the Act, that the Making Good Decisions and Commissioner Accreditation training be included in the Policy. The Policy also needs to give some consideration to the remuneration of a hearings panel in context of the remuneration for a Independent Commissioner.
The process for elected members to submit expressions of interest for the District Plan Hearings, and the process of those members acquiring the appropriate training, will be outlined by Officers and presented to Council early 2021. Terms of Reference will also be presented to Council for consideration early 2021.
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PURPOSE The matter for consideration by Council is whether to resolve to permit the location of the new Whangaehu public toilet in the road reserve of Whangaehu Road, pursuant to the requirements of the Local Government Act 1974.
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Resolved: 20.109 Moved: Cr Brent Muggeridge Seconded: Cr Kate Taylor That having considered all matters raised in the report: a) That Council resolve to locate the Whangaehu toilet within the road reserve of Whangaehu Road, the preferred location outlined in this report, pursuant to Section 334 of the Local Government Act 1974. |
Mr Hunt presented the report.
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PURPOSE To provide with an update on the Kairakau Water System Upgrade.
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Resolved: 20.110 Moved: Cr Gerard Minehan Seconded: Cr Jerry Greer That, having considered all matters raised in the report, the report be noted. |
Mr De Klerk joined the meeting via Zoom – audiovisual link. Mr Lloyd and Mr De Klerk presented the report.
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7.6 Progress Report and Direction of Draft Long Term Plan 2021 - 2031 |
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PURPOSE The purpose of this report is to provide an update on the progress and direction of travel of the Draft Long Term Plan 2021 – 2031.
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Resolved: 20.111 Moved: Mayor Alex Walker Seconded: Cr Brent Muggeridge That, having considered all matters raised in the report, the report be noted. |
Mrs Davidson presented the report.
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7.7 Endorsement of Draft Strategic Performance Measures and Activity Levels of Service |
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PURPOSE The matter for consideration by the Council is for Council to endorse the Draft Strategic Performance Measures and Activity Levels of Service as key inputs to the Long Term Plan 2021 – 2031.
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Resolved: 20.112 Moved: Mayor Alex Walker Seconded: Deputy Mayor Kelly Annand That having considered all matters raised in the report: a) That Council endorses the Draft Strategic Performance Measures and Activity Levels of Service. Carried |
Mr Tate presented the report.
Mrs Davidson requested feedback from Elected Members on item 7.7 is to be provided to the Chief Executive by 30th November 2020, to allow preparation for audit.
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7.8 Endorsement of Draft Significant Assumptions - Long Term Plan 2021 - 2031 |
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PURPOSE The matter for consideration by the Council is to endorse the draft significant assumptions of the Long Term Plan 2021 – 2031.
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Resolved: 20.113 Moved: Mayor Alex Walker Seconded: Cr Gerard Minehan That having considered all matters raised in the report: a) That Council endorse the Draft Significant Assumptions for the Long Term Plan 2021 – 2031.Carried |
Mr Tate presented the report.
It was suggested that some further work was required on the assumptions around the future of 3 Waters Reform.
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PURPOSE The matter for consideration by the Council is to receive and endorse the Financial Strategy for Central Hawkes Bay District Council covering the period of the 2021-31 Long Term Plan.
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Resolved: 20.114 Moved: Mayor Alex Walker Seconded: Cr Brent Muggeridge That having considered all matters raised in the report: a) That Council endorse the Draft Financial Strategy for the basis of building the Long Term Plan 2021-2031 budget and consultation document. |
Mr Chamberlain presented the report.
Officers to amend the Strategy at the executive summary level, to tie the principles of the Financial Strategy to the Infrastructure Strategy.
The meeting adjourned at 1:08pm for Lunch break.
The meeting resumed at 1:34pm
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PURPOSE The matter for consideration by the Council is the endorsement of the Draft Infrastructure Strategy.
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Resolved: 20.115 Moved: Mayor Alex Walker Seconded: Cr Brent Muggeridge That having considered all matters raised in the report: a) That Council endorse the draft Infrastructure Strategy for the basis of building the Long Term Plan 2021-2031 budget and consultation document. Carried |
Sensitivity and confidence in the assumptions in the Strategy, across the condition of infrastructure assets, to be included in the Strategy.
Officers to amend the Strategy at the executive summary level, to tie the principles of the Financial Strategy to the Infrastructure Strategy. To be executed as a visual aid that is easily comprehended by community.
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Resolved: 20.116 Moved: Cr Gerard Minehan Seconded: Cr Jerry Greer That, having considered all matters raised in the report, the report be noted. Carried |
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7.12 Quarterly Non-Financial Performance Report July - September 2020 |
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PURPOSE The purpose of this report is to present to Council the Quarterly non-financial performance report for the period 1 July – 30 September 2020.
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Resolved: 20.117 Moved: Deputy Mayor Kelly Annand Seconded: Councillor Burne That having considered all matters raised in the report: That the Quarterly Non-Financial Performance Report 1 July—30 September 2020 be received. Carried |
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PURPOSE The purpose of this report is for Council to confirm the Council Meeting Schedule for 2021.
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Resolved: 20.118 Moved: Cr Exham Wichman Seconded: Cr Jerry Greer That having considered all matters raised in the report: That the Council Meeting Schedule for 2021 be adopted. |
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PURPOSE The purpose of this report is for Council to receive a petition from the community with regards to concerns around road safety in Waipawa, in particular around the State Highway 2 and Main Road in Waipawa.
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Resolved: 20.119 Moved: Mayor Alex Walker Seconded: Councillor Pip Burne 1. That the Council receives the petition. 2. That the Mayor responds to community member Dean Rangi as the instigator and submitter of the petition. 3. That Council strongly advocate on behalf of community and urge NZTA to improve safety through the Waipawa township. 4. That Council advocates via the Regional Land Transport Plan for inclusion of this road safety project. |
Council will continue to advocate on the behalf of the community, the issue of road safety to NZTA who have jurisdiction over the State Highways.
There is engagement with the PGF Wimbledon Road project, with heavy transport partners, and this is a forum that could be used to advocate the message of Waipawa road safety/State Highway safety.
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7.15 Organisation Performance and Activity Report October-November 2020 |
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PURPOSE The purpose of this report is to present to Council the organisation report for October—November 2020.
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Resolved: 20.120 Moved: Deputy Mayor Kelly Annand Seconded: Cr Exham Wichman That, having considered all matters raised in the report, the report be noted. |
Councillor Annand declared a perceived conflict of interest in regards to mention in the report of Connected Driver Licencing of which Deputy Mayor Annand is the General Manager.
8 Mayor and Councillor Reports
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EXECUTIVE SUMMARY The purpose of this report is to present Her Worship the Mayor’s report.
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Resolved: 20.121 Moved: Cr Pip Burne Seconded: Cr Kate Taylor That the Mayor’s report for October—November 2020 be received |
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Purpose The purpose of this report is to present the Finance and Infrastructure Committee Chair Report.
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Resolved: 20.122 Moved: Cr Jerry Greer Seconded: Cr Tim Aitken That the Finance and Infrastructure Committee Chair Report for October—November 2020 be received.Carried |
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purpose The purpose of this report is to present the Strategy and Wellbeing Committee Chair Report.
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Resolved: 20.123 Moved: Deputy Mayor Kelly Annand Seconded: Cr Brent Muggeridge That the Strategy and Wellbeing Committee Chair Report for September-October 2020 be received.Carried |
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Purpose The purpose of this report is to present the Ruataniwha Ward Report. |
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Resolved: 20.124 Moved: Deputy Mayor Kelly Annand Seconded: Cr Gerard Minehan That the Ruataniwha Ward Report for September-October 2020 be received.Carried |
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Purpose The purpose of this report is to present the Aramoana/Ruahine Ward Report. |
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Resolved: 20.125 Moved: Cr Jerry Greer Seconded: Cr Kate Taylor That the Aramoana/Ruahine Ward Report for September-October 2020 be received. Carried |
That a section on Regional transport committee be added – Kate Taylor.
Nil
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolved: 20.126 Moved: Cr Exham Wichman Seconded: Cr Kate Taylor That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The Council moved into the public excluded forum at 2:25pm.
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Resolved: 20.127 Moved: Mayor Alex Walker Seconded: Cr Exham Wichman THAT the next meeting of the Central Hawke's Bay District Council be held on 11 February 2021. |
The Meeting closed at 3:25pm.
The minutes of this meeting were confirmed at the Council Meeting held on 21 February 2021.
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CHAIRPERSON