Finance and Planning Committee Meeting Minutes

8 October 2020

 

  UNCONFIRMED MINUTES OF Central HAwkes Bay District Council
Finance and Planning Committee Meeting
HELD AT THE Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 8 October 2020 AT 09:00am

 

PRESENT:              Mayor Alex Walker

Cr Tim Aitken

Deputy Mayor Kelly Annand

Cr Gerard Minehan

Cr Brent Muggeridge

Dr Roger Maaka

Cr Kate Taylor

Cr Exham Wichman

IN ATTENDANCE: Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Monique Davidson (Chief Executive)

Doug Tate (Group Manager, Customer and Community Partnerships)

Nicola Bousfield (People and Capability Manager)

Karakia and Waiata – DR ROGER Maaka

Introduction new staff member – Michael kilduff

1            Apologies

Apology

Committee Resolution  

Moved:       Cr Kate Taylor

Seconded:  Cr Gerard Minehan

That the apologies for absence from Cr Jerry Greer be accepted.

Carried

 

2            Declarations of Conflicts of Interest

Nil

3            Standing Orders

Committee Resolution  

Moved:       Mayor Alex Walker

Seconded:  Deputy Mayor Kelly Annand

THAT the following standing orders are suspended for the duration of the meeting:

·     20.2 Time limits on speakers

·     20.5 Members may speak only once

·     20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting. Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

Carried

 

4            Confirmation of Minutes

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Cr Exham Wichman

That the minutes of the Finance and Infrastructure Committee Meeting held on 13 August 2020 as circulated, be confirmed as true and correct.

Carried

 

5            Report Section

5.1         Finance and Infrastructure Committee Monitoring Report

PURPOSE

The purpose of this report is to present to the Finance and Infrastructure Committee an update on key priorities.

 

Committee Recommendation  

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Exham Wichman

That, having considered all matters raised in the report, the report be noted.

 

5.2         Resolution Monitoring Report

PURPOSE

The purpose of this report is to present to the Committee the Finance and Infrastructure Resolution Monitoring Report. This report seeks to ensure the Committee has visibility over work that is progressing, following resolutions from Council.

 

Committee Resolution  

Moved:       Cr Tim Aitken

Seconded:  Cr Gerard Minehan

Recommendation

That, having considered all matters raised in the report, the report be noted.

Carried

 

 

5.1         PGF Porangahau to Wimbledon Programme (PGG Terms of Reference)

PURPOSE

The matter for consideration by the Committee is the adoption of the terms of reference to form a project governance group (PGG) for the Porangahau to Wimbledon Road programme to support the commitment to increase the level of detail and oversight across the programme of works.

 

Committee Resolution  

Moved:       Mayor Alex Walker

Seconded:  Cr Gerard Minehan

That having considered all matters raised in the report:

a)         That the Finance and Infrastructure Committee adopt the PGF Porangahau to Wimbledon programme terms of reference.

Carried

 

The document Finance and Infrastructure Committee Meeting – Amended Reports was tabled, in amended reports:

 

PGF Porangahau To Wimbledon Programme (PGG Terms Of Reference)

 

The Chair acknowledged that the document is available to the public for review on request.

 

 

5.4         CHB Wastewater Management Strategy

PURPOSE

The matter for consideration by the Council is to receive the Wastewater Strategy that sets the direction for the wastewater projects across the district.

 

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Mayor Alex Walker

That having considered all matters raised in the report:

a)             That the Finance and Infrastructure Committee approves Option One – to adopt the strategy.

Carried

 

 

5.5         Key Project Status Report - BigWastewaterStory

PURPOSE

Following the conception of #thebigwaterstory, Council set about implementing the programme that makes up #thebigwaterstory. A programme manager was appointed and focus given to defining the projects that form the programme in greater detail.

The six wastewater plants form a significant programme of works themselves, and we have prudently decided to report on the progress of these six wastewater plants and their subsequent upgrades and re-consenting separately from #thebigwaterstory.

The purpose of this key project status report serves as an opportunity to formally report to elected members on the progress of each of the projects and their expected delivery against time, scope, budget and quality standards against the larger programme objectives.

 

Committee Resolution  

Moved:       Mayor Alex Walker

Seconded:  Cr Gerard Minehan

That, having considered all matters raised in the report, the report be noted.

Carried

 

 

5.6         Key Project Status Report - BigWaterStory

PURPOSE

Following the conception of #thebigwaterstory, Council set about implementing the programme. A programme manager was appointed and focus given to defining the projects that form the programme in greater detail.

The purpose of this key project status report serves as an opportunity to formally report to elected members on the progress of each of the projects and their expected delivery against time, scope, budget and quality standards against the larger programme objectives.

 

Committee Resolution  

Moved:       Cr Brent Muggeridge

Seconded:  Deputy Mayor Kelly Annand

That, having considered all matters raised in the report, the report be noted.

Carried

 

5.7         Waipukurau Second Water Supply - Preferred Option Recommendation

PURPOSE

The matter for consideration by the Committee is to endorse and approve project officers to proceed with Option Four as outlined in earlier updates given to this Committee on the Waipukurau Second Water Supply project in June 2020 and at an earlier workshop in April 2020.

 

Committee Resolution  

Moved:       Cr Tim Aitken

Seconded:  Mayor Alex Walker

That having considered all matters raised in the report:

a)         That the Finance and Infrastructure Committee endorse officers to proceed with Option Four (the Waipawa / Waipukurau Link) to detailed design.

Carried

 

6            Date of Next Meeting

It is noted that 2021  Committee  meeting  dates  are  yet  to  be  set.  The  meeting  schedule  for  2021  will  be circulated before the end of October 2020.

 

7            Time of Closure

Karakia – Dr Maaka.

The Meeting closed at 10.46am.

 

The minutes of this meeting will be confirmed at the first meeting of the year on the 26th February 2021 .

 

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CHAIRPERSON