Extraordinary Council Meeting Minutes

22 October 2020

 

   MINUTES OF Central HAwkes Bay District Council
Extraordinary Council Meeting
HELD AT THE
Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON
Thursday, 22 October 2020 – 11:30am

 

PRESENT:              Mayor Alex Walker

Deputy Mayor Kelly Annand

Cr Tim Aitken

Cr Gerard Minehan

Cr Brent Muggeridge

Cr Jerry Greer

Cr Kate Taylor

Cr Exham Wichman

IN ATTENDANCE: Monique Davidson (Chief Executive)

                                 Pip Burne ( Newly Elected Council Member)

                                 Brent Chamberlain (Chief Financial Officer)

Josh Lloyd (Group Manager, Community Infrastructure and Development)

Doug Tate (Group Manager, Customer and Community Partnerships)

Bridget Gibson (Governance & Support Officer)

Sue Fargher (Library Services Manager)

Ben Hunt ( Places & Open Spaces Officer)

 

 

One member of the public Rosemary Young, spoke to her submission regarding item 5.1.

1            Karakia

Mayor Walker opened the meeting at 11:30am leading with karakia.

2            Apologies

Apology

Resolved:  20.93

Moved:       Cr Jerry Greer

Seconded:  Cr Kate Taylor

That the apologies for absence from Kaiārahi Matua Maaka be accepted.

Carried

 

3            Declarations of Conflicts of Interest

Nil.


 

4        Standing Orders

Resolved:  20.94

Moved:    Deputy Mayor Kelly Annand

Seconded:      Cr Exham Wichman

That the following standing orders are suspended for the duration of the meeting:

21.2 Time limits on speakers

21.5 Members may speak only once

21.6 Limits on number of speakers

And that Option C under section 22 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

.

Carried

5            Report Section

5.1         Revenue and Financing Policy Consultation and Adoption

PURPOSE

The matter for consideration by the Council is to receive feedback from the public on the rating review, consider this, and consider/amend the Revenue and Financing Policy accordingly.

 

Resolved:  20.95

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Brent Muggeridge

 

That having considered all matters raised in the report:

a)         That Council receives this report, the written submissions, and hears the oral submissions.

b)         That after consideration of the public feedback that the following changes be made to Council’s Revenue and Financing Policy:

1.   Land Use and Subdivision Consents

That Council moves this activity to be funded 70-80% through fees and charges, with the balance being collected through general rates.

Carried


 

Resolved:  20.96

Moved:       Cr Brent Muggeridge

Seconded:  Cr Gerard Minehan

2.   Animal Control

That Council moves this activity to be funded 90-100% through user pays, with the remainder from rates.

.Carried

Resolved:  20.97

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Gerard Minehan

3.   Compliance and Monitoring

That Council moves this activity to be funded 10-25% through user pays, with the remainder from rates. The user pays funding will be collected through various fees and charges including fines.

 Carried

Resolved:  20.98

Moved:       Cr Brent Muggeridge

Seconded:  Cr Jerry Greer

4.   Stormwater

                      i.        That Council moves this activity to be funded 80-90% private funding.

 

                     ii.        That Council introduces Stormwater Catchment Targeted Rating Zones for Takapau and Otane with differentials of 0.6 and 0.8 respectively, to recognise the difference in levels of service from the existing Waipawa and Waipukurau Targeted Rating Zones, and that these new targeted rates be phased in over a 5-year period.

Carried

Resolved:  20.99

Moved:       Cr Brent Muggeridge

Seconded:  Cr Jerry Greer

5.   CBD Differential for General Rates

That Council introduces a Central Business District General Rate differential of 1.5 for properties (excluding non-commercial residential accommodation) in the towns of Waipawa and Waipukurau to be phased in over a 5-year period.

Carried

Councillor Minehan declared a conflict of Interest and abstained from voting on Resolution 20.99.

Against:   Councillor Taylor


 

Resolved:  20.100

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Exham Wichman

That Council review the Covid 19 Rates Remission Policy (Financial Hardship) for the inclusion of Commercial business property owner or tenant depending on where the payment of rates falls. The matter will come back to Council for consideration.

Carried

Against: Councillor Aitken

Councillor Minehan’s conflict of Interest remains tabled and Council Minehan abstained from voting on Resolution 20.100.

Councillor Minehan abstained from voting due to declared pecuniary interest.

 

Resolved:  20.101

Moved:       Cr Brent Muggeridge

Seconded:  Cr Kate Taylor

c)         That the amended Revenue and Financing Policy attached (which includes the changes in (b) above) be adopted.

Carried

 

Ms Rosemary Young on behalf of Arts and Crafts Waipukurau spoke to her submission.

 

Mayor Walker tabled a statement from Mr David Bishop regarding his submission, reading the statement to the table.

 

David Bishop’s statement was addressed by Council and the statements considered.

 

Mr Chamberlain presented the report Revenue And Financing Policy Consultation And Adoption.

 

Councillor Minehan left the table at 12:59pm and abstained from voting on Resolution 20.99 due to a pecuniary conflict of interest declared.

Councillor Minehan returned to the table at 1:08pm.

Councillor Minehan’s pecuniary conflict of interest remains tabled and Council Minehan abstained from voting on Resolution 20.100.

 

Noted that the following amendment be made to the Policy:

·         An additional funding source for 3 Waters include grants and subsidies for both operational and capital costs.

·         Differential rate to be amended to 1.5 – for commercial rates as per Resolution 20.99.

 

Meeting adjourned at 1.27pm.

Meeting resumed at 2:02pm.

 

5.2         Retirement Housing Section 17a Review 2020

 

PURPOSE:

The matter for consideration by the Council is the adoption of the Retirement Housing Section 17a Review and a preferred approach for the future of the Retirement Housing Activity in principle, for inclusion in the 2021 – 2031 Long Term Plan.

Resolved:  20.102

Moved:       Mayor Alex Walker

Seconded:  Cr Kate Taylor

That having considered all matters raised in the report:

That Council receive the Retirement Housing Section 17a Review, prepared in accordance with the requirements of Section 17a of the Local Government Act 2002.

Carried

Resolved:  20.103

Moved:       Cr Gerard Minehan

Seconded:  Cr Tim Aitken

That Council adopt Option 1a Status Quo with Rental Increase of the Review in principle for inclusion in the 2021 Long Term Plan, noting Council retains ownership,  and rents will increase over a period of two years to achieve renewal and upgrade requirements and the re-establishment of reserve funds.

Carried

 

6            Public Excluded Business  

Nil

 

7            Date of Next Meeting

Resolved:  20.104

Moved:       Cr Gerard Minehan

Seconded:  Cr Kate Taylor

 

That the next meeting of the Central Hawke's Bay District Council be held on 18 November 2020.

Carried

 

8            Time of Closure

The Meeting closed at 2.52pm.

 

The minutes of this meeting were confirmed at the Ordinary Meeting of the Central Hawke’s Bay District Council held on 18 November 2020.

 

...................................................

CHAIRPERSON