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24 September 2020 |
MINUTES
OF Central Hawkes Bay District Council
Council Meeting
HELD AT THE Council Chamber, 28-32
Ruataniwha Street, Waipawa
ON Thursday, 24 September 2020 AT
09:00am
PRESENT: Mayor Alex Walker
Deputy Mayor Kelly Annand
Cr Tim Aitken
Cr Brent Muggeridge
Kaiārahi Matua Roger Maaka
Cr Jerry Greer
Cr Kate Taylor
Cr Exham Wichman
IN ATTENDANCE: Monique Davidson (CEO)
Josh Lloyd (Group Manager, Community Infrastructure and Development)
Doug Tate (Group Manager, Customer and Community Partnerships)
Brent Chamberlain (Chief Financial Officer)
Helen O’Shaughnessy (District Plan Manager)
Lisa Harrison (Customer Relationships & Experience Manager)
Bridget Gibson (Governance and Support Officer)
2 members of the public were present.
1 Karakia
Councillor Wichman lead the Council in karakia.
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Resolved: 20.92 Moved: Cr Jerry Greer Seconded: Cr Brent Muggeridge That the apologies for absence from Cr Gerard Minehan be accepted. |
3 Declarations of Conflicts of Interest
Nil
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Resolved: 20.93 Moved: Deputy Mayor Kelly Annand Seconded: Cr Brent Muggeridge THAT the following standing orders are suspended for the duration of the meeting: 21.2 Time limits on speakers 21.5 Members may speak only once 21.6 Limits on number of speakers And that Option C under section 22 General procedures for speaking and moving motions be used for the meeting. Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner. |
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Resolved: 20.94 Moved: Cr Kate Taylor Seconded: Deputy Mayor Kelly Annand That the minutes of the Ordinary Council Meeting held on 30 July 2020, the Extraordinary Council Meeting held on 20 August 2020 and the Extraordinary Council Meeting held on 14 September 2020 as circulated, be confirmed as true and correct. |
Nil.
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PURPOSE The matter for consideration by the Council is to adopt the Annual Report for the Year Ended 30 June 2020.
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Resolved: 20.95 Moved: Mayor Alex Walker Seconded: Cr Brent Muggeridge That having considered all matters raised in the report and following the recommendation of the Risk and Assurance Committee: a) That Council adopt the Annual Report for the year ended 30 June 2020. |
Brent Chamberlain presented the report.
An unqualified Audit Report from Ernst Young will be inserted into the Annual Report following adoption of the Annual Report.
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7.2 Community Facilities - Formal Update on Earthquake Prone Buildings |
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PURPOSE The purpose of this report is to formally update Council in a public forum the status of its Community Facilities currently going through seismic evaluations – principally the Waipukurau Memorial Hall and the Waipukurau Library. |
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Resolved: 20.96 Moved: Cr Tim Aitken Seconded: Cr Jerry Greer That, having considered all matters raised in the report, the report be noted. |
Mr Tate and Mrs Davidson spoke to the report.
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PURPOSE The matter for consideration by the Council is to consider the attached draft Procurement Policy for adoption.
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Resolved: 20.97 Moved: Cr Brent Muggeridge Seconded: Cr Exham Wichman That having considered all matters raised in the report, and following the recommendation from the Risk and Assurance Committee: a) That the proposed “Procurement Policy” be adopted, and replace the previous version adopted in October 2018. |
Mr Chamberlain presented the report and the Draft Procurement Policy.
Council’s strategic value and public value are to be linked into the Policy as a paragraph.
It will be decided whether Contract Management, which was incorporated into the old Policy, will sit at an operational level or a governance level.
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PURPOSE The matter for consideration by the Council is to consider the draft Treasury Policy (incorporating Investment and Liability policies) for inclusion in the Draft Long Term Plan 2021-2031.
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Resolved: 20.98 Moved: Cr Tim Aitken Seconded: Cr Brent Muggeridge That having considered all matters raised in the report and following the recommendation of the Risk and Assurance Committee: a) That subsequent to the minuted amendments being made, Council adopt the proposed “Treasury Management Policy (Including Investment and Liability Policies)” to be included as part of the Draft Long Term Plan 2021 – 2031 which will be consulted on in early 2021. |
Mr Chamberlain presented the report.
Amendment to be made:
For the purpose of this Policy total revenue be defined as:
“Total Revenue is defined as “cash earnings from rates, regular government capital grants and subsidies (such as NZTA subsidies), user charges, interest, dividends, financial and other revenue and excludes one off government capital grants and subsidies (such as PGF and 3 Waters Reform grants), and non-government capital contributions (e.g. developer contributions and vested assets).”
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7.5 Adoption of Central Hawke's Bay Integrated Spatial Plan 2020 - 2050 |
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PURPOSE The matter for consideration by the Council is the adoption of the Central Hawke’s Bay Integrated Spatial Plan 2020 – 2050.
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Resolved: 20.99 Moved: Deputy Mayor Kelly Annand Seconded: Cr Jerry Greer That having considered all matters raised in the report: a) That Council adopt the Central Hawke’s Bay Integrated Spatial Plan 2020 – 2050. Carried |
Mr Tate presented the report.
Deputy Mayor Annand spoke to the motion expressing gratitude to those involved in the process of developing the Plan.
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7.6 Revised Work Programme and Budget - District Plan Review |
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PURPOSE The purpose of this item is to present to Council an update on the District Plan Review work programme and budget. The matter for consideration by the Council is the adoption of revised work programme, including the revised notification date of the Proposed Plan, and budget.
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Resolved: 20.100 Moved: Cr Tim Aitken Seconded: Deputy Mayor Kelly Annand That having considered all matters raised in the report, and following the recommendation from the District Plan Committee: a) That Council endorses the revised work programme of the District Plan Review, providing for notification of the proposed Plan in May 2021. |
Mrs O Shaughnessy presented the report.
It was confirmed that communication plans are in place with a focus on key stakeholders and community groups, ensuring that District Plan notification runs smoothly alongside the LTP engagement process.
The Council adjourned at 11am for morning tea break.
The Council meeting resumed at 11.20am.
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PURPOSE The purpose of this report is to provide information to Council on the progress and status of the District Plan Review.
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Resolved: 20.101 Moved: Deputy Mayor Kelly Annand Seconded: Cr Exham Wichman That, having considered all matters raised in the report, the report be noted. |
It is noted that the Integrated Spatial Plan informs the District Plan in how Council provides for growth, to help understand how that growth occurs, and how it will be accommodated in the District Plan.
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PURPOSE The matter for consideration by the Council is to adopt and endorse the attached Procurement Strategy. The Procurement Strategy will outline the overarching principles, objectives and success criteria for the Porangahau to Wimbledon Road Provincial Growth Fund (PWPGF) programme.
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Resolved: 20.102 Moved: Deputy Mayor Kelly Annand Seconded: Cr Kate Taylor That having considered all matters raised in the report: a) Council adopts option one – To approve the procurement strategy as the overarching framework for procuring and delivering the programme of works. Carried |
12:24pm Chief Executive Monique Davidson left the meeting and Mr Tate took her seat at the table.
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PURPOSE The Council is required to report annually on the proceedings and operations of the District Licensing Committee under section 199 of the Sale and Supply of Alcohol Act 2012.
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Resolved: 20.103 Moved: Cr Tim Aitken Seconded: Deputy Mayor Kelly Annand That, having considered all matters raised in the report, the report be noted. |
Lisa Harrison presented the report.
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PURPOSE Each year Council reports on the effectiveness of the Central Hawke’s Bay District Council’s dog policy and control practices. This report is required under the Dog Control Act 1996. The report includes statistics for registrations and complaint investigation, as well as key achievements for the reporting period.
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Resolved: 20.104 Moved: Cr Kate Taylor Seconded: Deputy Mayor Kelly Annand That, having considered all matters raised in the report, the report be noted. |
Noted that preparation for the Summer camping season continues regarding dog control. Focus on community education, and the issuing of infringement notices for repeat offenders.
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PURPOSE The purpose of this report is to present to Council for its receipt, the Sport Hawke’s Bay Annual Report covering the period 1 July 2019 – 30 June 2020.
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Resolved: 20.105 Moved: Cr Exham Wichman Seconded: Cr Kate Taylor That, having considered all matters raised in the report, the report be noted. |
Nicki Heremaia, Community Sport Advisor – Sport Hawke’s Bay, presented the report.
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PURPOSE The purpose of this report is to present to Council for its receipt, the EPIC Ministries Annual Report – 2019/20.
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Resolved: 20.106 Moved: Cr Jerry Greer Seconded: Cr Tim Aitken That, having considered all matters raised in the report, the report be received. |
Tama Bucknell, Director of Epic Ministries, presented the report.
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significance and engagement |
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Resolved: 20.107 Moved: Cr Jerry Greer Seconded: Cr Exham Wichman That, having considered all matters raised in the report, the report be noted. |
8 Mayor and Councillor Reports
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Purpose The purpose of this report is to present Her Worship the Mayor’s report.
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Resolved: 20.108 Moved: Cr Brent Muggeridge Seconded: Cr Jerry Greer That the Mayor’s report for August-September 2020 be received. Carried |
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purpose The purpose of this report is to present the Strategy and Wellbeing Committee Chair Report.
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Resolved: 20.109 Moved: Mayor Alex Walker Seconded: Cr Exham Wichman That the Strategy and Wellbeing Committee Chair Report for August-September 2020 be received. Carried |
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Purpose The purpose of this report is to present the Finance and Infrastructure Committee Chair Report.
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Resolved: 20.110 Moved: Mayor Alex Walker Seconded: Deputy Mayor Kelly Annand That the Finance and Infrastructure Committee Chair Report for August-September 2020 be received. Carried |
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Purpose The purpose of this report is to present the Ruataniwha Ward Report. |
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Resolved: 20.111 Moved: Mayor Alex Walker Seconded: Cr Brent Muggeridge That the Ruataniwha Ward Report for August-September 2020 be received. Carried |
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9.1 Organisation Performance and Activity Report August - September 2020 |
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PURPOSE The purpose of this report is to present to Council the organisation report for August – September 2020.
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Resolved: 20.112 Moved: Deputy Mayor Kelly Annand Seconded: Cr Brent Muggeridge That, having considered all matters raised in the report, the report be noted. |
The Health and Safety Governance Charter document is to be circulated to Councillors.
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolved: 20.113 Moved: Cr Kate Taylor Seconded: Cr Exham Wichman That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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12:55PM The meeting moved to the public excluded forum.
1:00PM Chief Executive Monique Davidson re-joined the meeting.
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Resolved: 20.114 Moved: Deputy Mayor Kelly Annand Seconded: Cr Brent Muggeridge That Council moves out of Closed Council into Open Council. Carried |
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Resolved: 20.115 Moved: Mayor Alex Walker Seconded: Cr Kate Taylor THAT the next meeting of the Central Hawke's Bay District Council be held on 18 November 2020. |
The Meeting closed at 1.37PM.
The minutes of this meeting were confirmed at the Council Meeting held on 18 November 2020 .
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CHAIRPERSON