Extraordinary Council Meeting Minutes

20 August 2020

 

   MINUTES OF Central HAwkes Bay District Council
Extraordinary Council Meeting
HELD AT THE
Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON
Thursday, 20 August 2020 AT 9am

 

PRESENT:              Mayor Alex Walker

Deputy Mayor Kelly Annand

Cr Tim Aitken

Cr Gerard Minehan

Cr Brent Muggeridge

Dr Roger Maaka

Cr Jerry Greer

Cr Kate Taylor

Cr Exham Wichman

IN ATTENDANCE: Monique Davidson (Chief Executive)

                                 Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Doug Tate (Group Manager, Customer and Community Partnerships)

Brent Chamberlain (Chief Financial Officer)

 

One member of the public attended.

 

1            Prayer

Kaiārahi Matua Maaka led the Council in Karakia.

2            Apologies

Nil.   

3            Declarations of Conflicts of Interest

Nil.

4            Standing Orders

Suspension of Standing Orders

Resolved:  20.91

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Exham Wichman

That the following standing orders are suspended for the duration of the meeting:

·      21.2 Time limits on speakers

·      21.5 Members may speak only once

·      21.6 Limits on number of speakers

THAT 22.4 Option C under section 22 General procedures for speaking and moving motions be used for the meeting.      

Carried

 

 

5            Report Section

6.1         Three Waters Reform - Signing the Memorandum of Understanding

PURPOSE

The purpose of this report is to provide information and advice to Council in order to seek Central Hawke’s Bay District Council to do the following:

·    sign a Memorandum of Understanding (MoU) with the Crown, agreeing to participate in the initial stage of a central/local government three waters service delivery reform programme (Appendix A); and

·    authorise the Chief Executive to enter into the Funding Agreement, to accept a grant from the Crown to spend on operating and/or capital expenditure relating to three waters infrastructure and service delivery (Appendix B).

 

 

Resolved:  20.92

Moved:       Cr Kate Taylor

Seconded:  Deputy Mayor Kelly Annand

That having considered all matters raised in the report:

a)   Note that:

a.   in July 2020, the Government announced an initial funding package of $761 million to provide a post COVID-19 stimulus to maintain and improve water networks infrastructure, and to support a three-year programme of reform of local government water services delivery arrangements; and

b.   initial funding will be made available to those councils that agree to participate in the initial stage of the reform programme, through a Memorandum of Understanding (MoU), Funding Agreement, and approved Delivery Plan. 

c.     Minister Mahuta had directed the Regional Hawke’s Bay allocation to be equally divided as an acknowledgement of the leadership of the 4 Hawke’s Bay Councils, and note that this is different to other regions allocations.

Carried

Resolved:  20.93

Moved:       Cr Gerard Minehan

Seconded:  Cr Brent Muggeridge

a)    That Council agree to sign the MoU at Appendix A and Funding Agreement at Appendix B.

b)    That Council agree to nominate Monique Davidson, the Chief Executive of the Council as the primary point of communication for the purposes of the MoU and reform programme – as referred to on page 6 of the MoU.

c)    That Council agree to delegate decisions about the final delivery plan to the Chief Executive including the delegations to ensure the funding is released, but in doing that note their support for the general approach to the allocation as presented.

d)    That Council note that the MoU and Funding Agreement cannot be amended or modified by either party, and doing so would void these documents.

e)    That Council note that participation in this initial stage is to be undertaken in good faith, but this is a non-binding approach, and the Council can opt out of the reform process at the end of the term of the agreement (as provided for on page 5 of the MoU).

f)     That Council note that the Council has been allocated $11.09 million of funding, which will be received as a grant as soon as practicable once the signed MoU and Funding Agreement are returned to the Department of Internal Affairs, and a Delivery Plan has been supplied and approved (as described on page 5 of the MoU).

g)    That Council note that the Delivery Plan must show that the funding is to be applied to operating and/or capital expenditure relating to three waters infrastructure and service delivery, and which:

a.   supports economic recovery through job creation; and

b.   maintains, increases, and/or accelerates investment in core water infrastructure renewal and maintenance.

Carried

 

 

6.2         Draft Financial Report and Carry Forwards for the 2019/20 Financial Year

PURPOSE

The matter for consideration by the Council is the draft financial results for 2019/2020 and for Council to approve the proposed allocations to carry forwards, special funds, and between activities for the 2019/2020 Financial Year.

 

Resolved:  20.94

Moved:       Cr Tim Aitken

Seconded:  Cr Brent Muggeridge

That having considered all matters raised in the report:

a)         That Council receives the report entitled Draft Financial Report and Carry Forwards for the 2019/2020 Financial Year.

b)         Council approve the proposed allocations to carry forwards and special funds for the 2019/2020 Financial Year.

c)         Council approve that the 2019/2020 activity surpluses in the general rate funded activities be used to fund the deficits in the general rate funded activities as proposed.

Carried

 

 

 

6.3         Appointment to Civic Awards Panel

PURPOSE

The matter for consideration by the Council is the appointment of a Council representative to the Civic Awards Panel (Panel).

 

Resolved:  20.95

Moved:       Cr Brent Muggeridge

Seconded:  Cr Tim Aitken

That having considered all matters raised in the report:

1)   That Councillor Jerry Greer be appointed to the Civic Awards Panel for the 2019-2022 triennium.

2)   That the appointment of Lorraine Hall, as President of the Central Hawke’s Bay Women’s Institute to the Civic Awards Panel be noted.

Carried

 

6            Public Excluded Business 

RESOLUTION TO EXCLUDE THE PUBLIC

Resolved:  20.96

Moved:       Cr Kate Taylor

Seconded:  Cr Exham Wichman

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.1 - Appointment of a Commissioner to the District Licensing Committee

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 


 

 

Resolved:  20.97

Moved:       Cr Kate Taylor

Seconded:  Deputy Mayor Kelly Annand

That Council moves out of Closed Council into Open Council.

Carried

   

7            Date of Next Meeting

Resolved:  20.98

Moved:       Cr Jerry Greer

Seconded:  Cr Exham Wichman

That the next meeting of the Central Hawke's Bay District Council be held on 24 September 2020.

Carried

 

8            Time of Closure

The Meeting closed at 10:18am.

 

The minutes of this meeting were confirmed at the Ordinary Meeting of the Central Hawke’s Bay District Council held on 24 September 2020.

 

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CHAIRPERSON