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20 August 2020 |
MINUTES
OF Central HAwkes Bay District Council
Extraordinary Council
Meeting
HELD AT THE Council
Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 20 August
2020 AT 9am
PRESENT: Mayor Alex Walker
Deputy Mayor Kelly Annand
Cr Tim Aitken
Cr Gerard Minehan
Cr Brent Muggeridge
Dr Roger Maaka
Cr Jerry Greer
Cr Kate Taylor
Cr Exham Wichman
IN ATTENDANCE: Monique Davidson (Chief Executive)
Joshua Lloyd (Group Manager, Community Infrastructure and Development)
Doug Tate (Group Manager, Customer and Community Partnerships)
Brent Chamberlain (Chief Financial Officer)
One member of the public attended.
1 Prayer
Kaiārahi Matua Maaka led the Council in Karakia.
Nil.
3 Declarations of Conflicts of Interest
Nil.
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Resolved: 20.91 Moved: Deputy Mayor Kelly Annand Seconded: Cr Exham Wichman That the following standing orders are suspended for the duration of the meeting: · 21.2 Time limits on speakers · 21.5 Members may speak only once · 21.6 Limits on number of speakers THAT 22.4 Option C under section 22 General procedures for speaking and moving motions be used for the meeting. |
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6.1 Three Waters Reform - Signing the Memorandum of Understanding |
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PURPOSE The purpose of this report is to provide information and advice to Council in order to seek Central Hawke’s Bay District Council to do the following: · sign a Memorandum of Understanding (MoU) with the Crown, agreeing to participate in the initial stage of a central/local government three waters service delivery reform programme (Appendix A); and · authorise the Chief Executive to enter into the Funding Agreement, to accept a grant from the Crown to spend on operating and/or capital expenditure relating to three waters infrastructure and service delivery (Appendix B).
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Resolved: 20.92 Moved: Cr Kate Taylor Seconded: Deputy Mayor Kelly Annand That having considered all matters raised in the report: a) Note that: a. in July 2020, the Government announced an initial funding package of $761 million to provide a post COVID-19 stimulus to maintain and improve water networks infrastructure, and to support a three-year programme of reform of local government water services delivery arrangements; and b. initial funding will be made available to those councils that agree to participate in the initial stage of the reform programme, through a Memorandum of Understanding (MoU), Funding Agreement, and approved Delivery Plan. c. Minister Mahuta had directed the Regional Hawke’s Bay allocation to be equally divided as an acknowledgement of the leadership of the 4 Hawke’s Bay Councils, and note that this is different to other regions allocations. |
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Resolved: 20.93 Moved: Cr Gerard Minehan Seconded: Cr Brent Muggeridge a) That Council agree to sign the MoU at Appendix A and Funding Agreement at Appendix B. b) That Council agree to nominate Monique Davidson, the Chief Executive of the Council as the primary point of communication for the purposes of the MoU and reform programme – as referred to on page 6 of the MoU. c) That Council agree to delegate decisions about the final delivery plan to the Chief Executive including the delegations to ensure the funding is released, but in doing that note their support for the general approach to the allocation as presented. d) That Council note that the MoU and Funding Agreement cannot be amended or modified by either party, and doing so would void these documents. e) That Council note that participation in this initial stage is to be undertaken in good faith, but this is a non-binding approach, and the Council can opt out of the reform process at the end of the term of the agreement (as provided for on page 5 of the MoU). f) That Council note that the Council has been allocated $11.09 million of funding, which will be received as a grant as soon as practicable once the signed MoU and Funding Agreement are returned to the Department of Internal Affairs, and a Delivery Plan has been supplied and approved (as described on page 5 of the MoU). g) That Council note that the Delivery Plan must show that the funding is to be applied to operating and/or capital expenditure relating to three waters infrastructure and service delivery, and which: a. supports economic recovery through job creation; and b. maintains, increases, and/or accelerates investment in core water infrastructure renewal and maintenance. |
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6.2 Draft Financial Report and Carry Forwards for the 2019/20 Financial Year |
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PURPOSE The matter for consideration by the Council is the draft financial results for 2019/2020 and for Council to approve the proposed allocations to carry forwards, special funds, and between activities for the 2019/2020 Financial Year.
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Resolved: 20.94 Moved: Cr Tim Aitken Seconded: Cr Brent Muggeridge That having considered all matters raised in the report: a) That Council receives the report entitled Draft Financial Report and Carry Forwards for the 2019/2020 Financial Year. b) Council approve the proposed allocations to carry forwards and special funds for the 2019/2020 Financial Year. c) Council approve that the 2019/2020 activity surpluses in the general rate funded activities be used to fund the deficits in the general rate funded activities as proposed. |
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PURPOSE The matter for consideration by the Council is the appointment of a Council representative to the Civic Awards Panel (Panel).
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Resolved: 20.95 Moved: Cr Brent Muggeridge Seconded: Cr Tim Aitken That having considered all matters raised in the report: 1) That Councillor Jerry Greer be appointed to the Civic Awards Panel for the 2019-2022 triennium. 2) That the appointment of Lorraine Hall, as President of the Central Hawke’s Bay Women’s Institute to the Civic Awards Panel be noted. |
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolved: 20.96 Moved: Cr Kate Taylor Seconded: Cr Exham Wichman That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Resolved: 20.97 Moved: Cr Kate Taylor Seconded: Deputy Mayor Kelly Annand That Council moves out of Closed Council into Open Council. |
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Resolved: 20.98 Moved: Cr Jerry Greer Seconded: Cr Exham Wichman That the next meeting of the Central Hawke's Bay District Council be held on 24 September 2020. Carried |
The Meeting closed at 10:18am.
The minutes of this meeting were confirmed at the Ordinary Meeting of the Central Hawke’s Bay District Council held on 24 September 2020.
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CHAIRPERSON