Council Meeting Minutes

30 July 2020

 

   MINUTES OF Central Hawkes Bay District Council
Council Meeting
HELD AT THE Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 30 July 2020 AT 09:00am

 

PRESENT:              Mayor Alex Walker

Deputy Mayor Kelly Annand

Kaiārahi Matua – Dr Roger Maaka

Cr Gerard Minehan

Cr Brent Muggeridge

Dr Roger Maaka

Cr Jerry Greer

Cr Kate Taylor

Cr Exham Wichman

IN ATTENDANCE: Monique Davidson (Chief Executive)

                                 Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Doug Tate (Group Manager, Customer and Community Partnerships)

                                 Bridget Gibson (Governance Support Officer)

                                 Darren De Klerk (Director Projects & Programmes)

                                 Brent Chamberlain (Chief Financial Officer)

                                 Lisa Harrison (Customer Relationships & Experience Manager)

                                 Nigel Pinkerton (Squillions)

 

The meeting was livestreamed to the public via Facebook and Zoom.

                                

1            KArakia

Kaiārahi Matua – Dr Roger Maaka led the Council in karakia.

2            Apologies

Apology

Resolved:  20.66

Moved:       Cr Jerry Greer

Seconded:  Cr Gerard Minehan

That the apologies for absence from Cr Tim Aitken be accepted.

Carried

 

3            Declarations of Conflicts of Interest

Nil

4            Standing Orders

Resolved:  20.67

Moved:       Cr Exham Wichman

Seconded:  Cr Gerard Minehan

THAT the following standing orders are suspended for the duration of the meeting:

20.2 Time limits on speakers

20.5 Members may speak only once

20.6 Limits on number of speakers

And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

Carried

 

5            Confirmation of Minutes

Resolved:  20.68

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Kate Taylor

That the minutes of the Ordinary Council Meeting held on 3 June 2020 as circulated, be confirmed as true and correct.

Carried

 

6            Reports from Committees

Nil.

7            Report Section

7.1         Adoption of Long Term Plan Growth Assumptions - 2021 - 2031

PURPOSE

The matter for consideration by the Council is the adoption of the growth assumptions for the 2021-2031 Long Term Plan.

 

Resolved:  20.69

Moved:       Cr Jerry Greer

Seconded:  Cr Kate Taylor

That having considered all matters raised in the report:

a)         That Council accept the recommendation to base the relevant components of the 2021-2031 Long Term Plan on the high growth scenario outlined in the Central Hawke’s Bay District Demographic and Economic Growth Projections 2021-2051 Report.

Carried

The report was presented by Mr Tate. Mr Pinkerton joined the meeting via Zoom audio-visual link to speak to the report.

7.2         Adoption of Draft Integrated Spatial Plan

PURPOSE

The matter for consideration by the Council is the adoption of the Draft Integrated Spatial Plan to enable community feedback as part of the 2021 – 2031 Long Term Plan pre-engagement.

 

Resolved:  20.70

Moved:       Cr Gerard Minehan

Seconded:  Deputy Mayor Kelly Annand

That having considered all matters raised in the report:

a)         That Council adopt the Central Hawke’s Bay Integrated Spatial Plan for community consultation as part of the Long Term Plan 2021 – 2031 pre-engagement.

Carried

Mr Tate presented the report.

 

In response to Council questions:

 

Officers engage with the owners of earthquake prone buildings in the CBD regularly and continue to work through compulsory requirements in securing and strengthening those buildings. The legislation sets the requirements for what steps the owners need to take.

 

Potential changes for the Waipukurau Jockey Club/Racecourse have been incorporated in the Spatial Plan planning. The president of the Jockey Club has been engaged in the conversation of the Spatial Plan.

 

 

 

7.3         Long Term Plan Activity Groupings

PURPOSE

The matter for consideration by the Council is activity groupings for the 2021-2031 Long Term Plan.

 

Resolved:  20.71

Moved:       Cr Exham Wichman

Seconded:  Cr Jerry Greer

That having considered all matters raised in the report:

a)         Council approve of the activity groupings as outlined in appendix 1 for use in the 2021-3031 Long Term Plan.

Carried

 

7.4         Financial Support to Water Holdings Hawke's Bay for Science Charges

PURPOSE

The purpose of this report is for Council to consider a request from Water Holdings Hawke’s Bay (formally known as Water Holdings CHB) for financial support to assist in the funding of science charges for the 2019/2020 financial year.

 

Resolved:  20.72

Moved:       Cr Brent Muggeridge

Seconded:  Cr Jerry Greer

That having considered all matters raised in the report:

a)            That Council provides funding of $58,000 to Water Holdings Hawke’s Bay to support the funding of science charges for the 2019/2020 financial year.

Carried

 

Davidson presented the report.

 

Deputy Mayor Annand voted against the motion.

 

Mayor Walker introduced  the motion:

 

Resolved:  20.73

Moved:       Mayor Alex Walker

Seconded:  Cr Kate Taylor

 

That Council request the Chief Executive engage with Water Holdings HB to convey Council expectations for Water Holdings HB to be financially self-sustainable, with regards to science charges, in the future.

Carried

 

 

7.5         Adoption of Remission of Rates Policy (Financial Hardship due to Covid-19) following community consultaiton.

PURPOSE

The matter for consideration by the Council is to receive the consultation feedback of the draft Remission of Rates Policy - Financial Hardship Due to Covid-19, consider the feedback, recommend changes to the policy if necessary, and to adopt the Remission of Rates Policy - Financial Hardship Due to Covid-19.

 

Resolved:  20.74

Moved:       Cr Brent Muggeridge

Seconded:  Deputy Mayor Kelly Annand

That having considered all matters raised in the report:

a)         That Council receives the paper entitled “Consultation Feedback on Remission of Rate Policy (Financial Hardship due to Covid-19).

b)         That the written submissions attached be received.

c)         That after considering the public feedback on the proposed policy, that Council adopts the Remission of Rates Policy (Financial Hardship Due to Covid-19) as written.

d)         That the Council resolves, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such a manner that the Central Hawkes Bay District Council considers, in its discretion, is appropriate for the decisions made during the course of this meeting.

e)         That officers forward replies to all submitters that thank them for their submission, advise of any Council decisions in response to the submissions, and offer explanation based on the Council feedback at this meeting.

Carried

 

 

Mayor Walker introduced the motion:

 

Resolved:  20.75

Moved:       Mayor Alex Walker

Seconded:  Cr Gerard Minehan

That up to $200,000 from the catastrophic  events fund be used to fund the Remission of Rates (Financial Hardship due to Covid-19) Policy.

Carried

 

 

Council adjourned for refreshment break at 10:31am

Council resumed the meeting at 10:52am.

 

7.6         Adoption of Draft Statement of Proposal / Revenue and Financing Policy - Rates Review Consultation

PURPOSE

The matter for consideration by the Council is whether to proceed to consultation of the proposed outcome of the Rating Review.

 

Resolved:  20.76

Moved:       Cr Brent Muggeridge

Seconded:  Cr Exham Wichman

That having considered all matters raised in the report:

1.   That Council receive the paper entitled “Rating Review Consultation Plan”.

2.   That Council adopts the Statement of Proposal and Draft Revenue and Financing Policy for community consultation, and that Council endorses the proposed consultation approach.

3.   That the Council resolves, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section will be observed in such a manner that the Central Hawkes Bay District Council considers the intent of this section will be met by following the proposed consultation program.

Carried

Mr Chamberlain presented the report.

 

7.7         Remits and Rule Change for consideration at LGNZ 2020 AGM

PURPOSE

The purpose of this report is for Council to consider its position in relation to the 2020 LGNZ AGM Remits.

 

Resolved:  20.77

Moved:       Cr Gerard Minehan

Seconded:  Cr Kate Taylor

That, having considered all matters raised in the report, the report be noted.

1.   That Council confirm voting rights on behalf of Central Hawke’s Bay District Council to Mayor Alex Walker and Councillor Kelly Annand for the AGM.

2.   That Council confirm Councillor Jerry Greer and Chief Executive Monique Davidson also attend the AGM to represent Central Hawke’s Bay District Council.

3.   That Council support the proposal to change the maximum number of consecutive terms of office of the President from 3 to 2 as set out below:

Rule F15: Delete the word “three” from the first sentence and replace with the word “two” so that Rule F15 then reads:

 

“F15      No person may hold office as President for more than two consecutive terms, provided that any person who holds office as President by virtue of an appointment in accordance with Rules F27 to F32 is eligible for re-election at the end of the unexpired term of office of that person’s predecessor. For the avoidance of doubt, a term under this Rule does not include any period of office held by a President by virtue of an appointment in accordance with Rules F27 to F32.”

 

4.   That Council support the following remits at the LGNZ AGM: (Note – delete those remits Council does not support)

1)   That LGNZ:

·                Acknowledges the Government for its recognition during COVID-19 of public transport as an essential service;

·                Acknowledges the strong financial support provided by the Government through Waka Kotahi NZTA during the COVID-19 Alert Levels, that enabled councils to continue to provide public transport for people providing essential services and transport for the public to receive essential services up to 30 June 2020;

·                Recognises that councils will continue to be under significant financial pressure to maintain the viability of public transport under current FAR rate settings for many months during the recovery phase from COVID-19; and

·                Calls on the Government to work with councils to maintain the financial viability of public transport during the recovery phase of COVID-19.

 

2)   That Local Government New Zealand (LGNZ):

·                Calls on the Government to introduce legislation that would fully enable councils to address housing affordability in their communities through a range of value uplift and capture tools, one such tool being ‘inclusionary zoning’;

·                Seeks to establish a working group on affordable housing, comprising of relevant/affected councils, central government (MHUD, Kāinga Ora, MSD), iwi, and the community housing sector; and

·                Advocates to central government for an

3)   That Local Government New Zealand (LGNZ) request that the Government use the appropriate mechanisms to enable the 15 per cent Goods and Services Tax (GST) charged on rates be returned to councils to spend on local or regional infrastructure projects.

4)   That central government undertakes, in collaboration with all of local government, a comprehensive review of the current law relating to natural hazards and climate change adaptation along New Zealand's coastlines, and coordinates the development of a coastline strategy for the whole of New Zealand which would cover: the roles and responsibilities of territorial authorities, regional councils and central government; greater direction on an integrated approach; and development of principles for “who pays”.

6)   That the local government electoral cycle be extended from three to four years.

7)   That LGNZ works with the Government to:

·                Place a moratorium on applications to take and/or use water for water bottling or bulk export;

·                Require and enable regional councils to review inactive water bottling consents, with a view to withdrawal of the consent and discourage consent ‘banking’;

·                Undertake an holistic assessment of the potential effects of the current industry, its future growth and the legislative settings that enable Councils to effectively manage those effects; and

·                Initiate a comprehensive nationwide discussion on the issue of water bottling and implement.

8)   That LGNZ requests central government amend legislation to enable elected or appointed members, connecting remotely to a public council meeting, be included in the quorum. This would provide an option for local authority meetings to be held completely remotely, if required.

9)   That LGNZ work with central government to put in place a simplified process for the addition of macrons to council names if requested by that council or its community.

10) That the Government lift the level of rates rebates available for low and fixed income property owners – with yearly increases taking into account the cost for inputs into local government services.

Carried

 

It is noted that remits 5 and 11 as set out in the agenda recommendation were not supported by the Council and were omitted from the resolution.:

 

5)   That LGNZ work with Treasury, Statistics New Zealand and other government agencies to develop an annual regional balance of transfers to show how much each region contributes in taxes and how much each region receives in government funding.

11) That the Government implement an independent scheme, based on the United Kingdom model operated by the Department of Business, Energy and Industrial Strategy, to measure and report on carbon emissions at a district level.

 

 

 

7.8         Elected Member Remuneration Framework

PURPOSE

The purpose of this report is to advise Council to a change to Elected Member remuneration following a determination from the Remuneration Authority which is government led and does not allow local input or decision making.

 

Resolved:  20.78

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Gerard Minehan

That having considered all matters raised in the report:

 

1.   That the Elected Member Remuneration report be received and noted.

 

2.   That Council approve the $1500.00 saving from the Mayor’s salary, as a result of the Temporary Reduction Remuneration Authority Determination, be allocated towards the Community Voluntary Organisation Support Fund. 

 

Carried

 

Due to the impact of the global Covid-19 pandemic:

 

·         The report outlined that there will be no increase in the remuneration of Elected Members this annum.

 

·         There will be a voluntary decrease in the Mayor’s salary and the $1500.00 saving is to be donated to the Community Voluntary Organisation Support Fund.

 

7.9         District Licensing Committee Appointment of Members

PURPOSE

The matter for consideration by the Council is appointment of a new Chairperson and Deputy Chairperson following the passing of Councillor Tim Chote who was the Chair of the District Licensing Committee.

 

Resolved:  20.79

Moved:       Mayor Alex Walker

Seconded:  Cr Brent Muggeridge

That having considered all matters raised in the report:

a)         That Councillor Gerard Minehan be appointed as Chairperson of the District Licensing Committee.

b)         That Council appoint Councillor Wichman as the new Deputy Chairperson of the District Licensing Committee.

Carried

Mrs Harrison presented the report.

 

 

7.10       Partnership funding for Food East (Hawke's Bay Food Innovation Hub)

PURPOSE

The matter for consideration by the Council is partnership funding of $20,000 split over three years for Food East (Hawke’s Bay Food Innovation Hub).

 

Resolved:  20.80

Moved:       Cr Kate Taylor

Seconded:  Cr Exham Wichman

That having considered all matters raised in the report:

a)    Council approves funding of $20,000 for the Food East (Hawke’s Bay Food Innovation Hub).

Carried

 

7.11       Resident's Opinion Survey Results 2020

PURPOSE

The purpose of this report is to provide elected members with the overall highlights received from the 2020 Resident’s Opinion Survey.

 

Resolved:  20.81

Moved:       Cr Kate Taylor

Seconded:  Cr Jerry Greer

That, having considered all matters raised in the report, the report be noted.

Carried

Lisa Harrison presented the report.

 

It is noted that action be taken to reassess and redefine survey questions to ensure accurate capture of statistical results.

 

Mrs Harrison clarified that approximately 2 percent of the population responded to the survey.

 

Ascertained that the Customer Excellence Action Plan incorporates the future plan to capture data at the point of contact for customers.

 

Elected members’ feedback on the residents survey can be fed directly to Mrs Harrison.

 

7.12       Quarterly Non-Financial Performance Report April - June 2020

PURPOSE

The purpose of this report is to present to Council the Quarterly non-financial performance report for the period 1 April – 30 June 2020. 

 

Resolved:  20.82

Moved:       Cr Brent Muggeridge

Seconded:  Cr Kate Taylor

That having considered all matters raised in the report:

That the Quarterly Non-Financial Performance 1 April – 30 June 2020 Report be received.

Carried

Mrs Davidson presented the report.

 

Noted that the building code was changed in the past 3 years which has impacted the achievability of targets in the area of building and compliance.  

 

 

7.13       Resolution Monitoring Report

significance and engagement

Resolved:  20.83

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Gerard Minehan

That, having considered all matters raised in the report, the report be noted.

 Carried

 

Mrs Davidson presented the report.

 

 

 

 

8            Mayor and Councillor Reports

8.1         Ruataniwha Ward Report July 30 2020

Purpose

The purpose of this report is to present the Ruataniwha Ward Report.

Resolved:  20.84

Moved:       Cr Gerard Minehan

Seconded:  Cr Exham Wichman

That the Ruataniwha Ward Report be noted.

Carried

 

8.2         Aramoana/Ruahine Ward Report

Purpose

The purpose of this report is to present the Aramoana/Ruahine Ward Report.

Resolved:  20.85

Moved:       Cr Brent Muggeridge

Seconded:  Deputy Mayor Kelly Annand

That the Aramoana/Ruahine Ward Report be noted.

Carried

 

8.3         Strategy and Wellbeing Committee Chair Report

purpose

The purpose of this report is to present the Strategy and Wellbeing Committee Chair Report.

 

Resolved:  20.86

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Jerry Greer

That the Strategy and Wellbeing Committee Chair Report be noted.

Carried

 

8.4         Finance and Infrastructure Committee Chair's Report

Purpose

The purpose of this report is to present the Finance and Infrastructure Committee Chair Report.

 

Resolved:  20.87

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Gerard Minehan

That the Finance and Infrastructure Committee Chair Report be noted..

Carried

 

9            Chief Executive Report

9.1         Organisation Performance and Activity Report June-July 2020

PURPOSE

The purpose of this report is to present to Council the organisation report for June-July 2020.

 

Resolved:  20.88

Moved:       Mayor Alex Walker

Seconded:  Cr Kate Taylor

That, having considered all matters raised in the report, the report be noted.

 Carried

 

10          Public Excluded Business

 

RESOLUTION TO EXCLUDE THE PUBLIC

Resolved:  20.89

Moved:       Cr Exham Wichman

Seconded:  Cr Kate Taylor

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

10.1 - Appointment of Community Voluntary Organisation Support Fund (CVOS) Public Committee Members

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.2 - Central Hawke's Bay Consumers Power Trust - Request to Change Trust Deed

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.3 - Voting for President and Vice-President of LGNZ

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

 

Resolved:  20.90

Moved:       Cr Brent Muggeridge

Seconded:  Cr Kate Taylor

That Council moves out of Closed Council into Open Council.

Carried

 

 

11          Date of Next Meeting

Resolved:  20.91

Moved:       Cr Exham Wichman

Seconded:  Cr Gerard Minehan

THAT the next meeting of the Central Hawke's Bay District Council be held on 24 September 2020.

Carried

 

12          Time of Closure

 

The Meeting closed at 2:04pm.

 

The minutes of this meeting were confirmed at the Council Meeting held on 24 September 2020.

 

...................................................

CHAIRPERSON