Extraordinary Council Meeting Minutes                                                                            30 April 2020

MINUTES OF Central HAwkes Bay District Council
Extraordinary Council Meeting
HELD VIA Audio-Visual Link - Zoom
ON Thursday, 30 April 2020 AT 2PM

PRESENT:              Mayor Alex Walker

Deputy Mayor Kelly Annand

Cr Tim Aitken

Cr Tim Chote

Cr Gerard Minehan

Cr Brent Muggeridge

Dr Roger Maaka

Cr Jerry Greer

Cr Kate Taylor

Cr Exham Wichman

Cr Monique Davidson

IN ATTENDANCE: Monique Davidson (Chief Executive)

Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Doug Tate (Group Manager, Customer and Community Partnerships)

Brent Chamberlain (Chief Financial Officer)

Bridget Gibson (Governance Support Officer)

1            Prayer

The meeting commenced 2:02pm with karakia from Kaiārahi Matua Roger Maaka.

2            Apologies

Nil

3            Declarations of Conflicts of Interest

Nil.

4            Standing Orders

Resolved: 20:47]

Moved:       Cr Gerard Minehan

Seconded:  Cr Kate Taylor

THAT the following standing orders are suspended for the duration of the meeting:

21.2 Time limits on speakers

21.5 Members may speak only once

21.6 Limits on number of speakers

And that Option C under section 22 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

.Carried

Moved:Minehan

Seconded: Taylor

5            Report Section

6.1         LGFA Amendments to Borrowing Program Documentation

PURPOSE

The matter for consideration by the Council is to whether to agree to the proposed amendments of the LGFA borrowing documentation or not.

Resolved:  20.48

Moved:       Cr Gerard Minehan

Seconded:  Cr Jerry Greer

That having considered all matters raised in the report:

a) That Council receive the report.

b) That Council should agree to sign and execute the following legal documents:

(i).    Amendment and Restatement Deed (Notes Subscription Agreement)

(ii).  Amendment and Restatement Deed (Multi issuer Deed)

(iii).  Borrower certificate. 

c) That by delegation the Mayor and Chair of Finance and Infrastructure Committee sign the required documentation on the Council’s behalf.

Carried

Mr Brent Chamberlain presented the report.

Mr Chamberlain stated that borrower note requirement will be incorporated into the budgets for next year and will be reflected in the Annual Plan draft budget, to be presented to Council.

6.2         Resolution Monitoring Report

Resolved:  20.49

Moved:       Cr Tim Aitken

Seconded:  Cr Kate Taylor

That, having considered all matters raised in the report, the report be noted.

Carried

6            Public Excluded Business

RESOLUTION TO EXCLUDE THE PUBLIC

Resolved:  20.50

Moved:       Cr Kate Taylor

Seconded:  Cr Exham Wichman

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 - Land Transport Procurement Outcomes	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Resolved:  20.51

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Tim Aitken

That Council moves out of Closed Council into Open Council.

Carried

7            Date of Next Meeting

Resolved:  20.52

Moved:       Mayor Alex Walker

Seconded:  Cr Gerard Minehan

That the next meeting of the Central Hawke's Bay District Council be held on 3 June 2020

Carried

8            Time of Closure

The Meeting closed at 4.15pm.

The minutes of this meeting were confirmed at the Ordinary Meeting of the Central Hawke’s Bay District Council held on 3 June 2020.

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CHAIRPERSON