Council Meeting Minutes                                                                                                     9 April 2020

   MINUTES OF Central Hawkes Bay District Council
Council Meeting
HELD VIA AUDIOVISUAL LINK – ZOOM

ON Thursday, 9 April 2020 AT 09:00am

 

PRESENT:              Mayor Alex Walker

Deputy Mayor Kelly Annand

Cr Tim Aitken

Cr Tim Chote (joined the meeting 10am)

Cr Gerard Minehan

Cr Brent Muggeridge

Dr Roger Maaka

Cr Jerry Greer

Cr Kate Taylor

Cr Exham Wichman

IN ATTENDANCE: Monique Davidson (Chief Executive)

                                 Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Doug Tate (Group Manager, Customer and Community Partnerships)

Bridget Gibson (Governance Support Officer)

Brent Chamberlain (Chief Financial Officer)

Helen O’Shaughnessy (District Plan Manager)

1            Prayer

Dr Roger Maaka opened the meeting with karakia.

2            Apologies

Apology

Resolved:  20.28

Moved:       Cr Jerry Greer

Seconded:  Cr Brent Muggeridge

That the apologies for lateness from Cr Tim Chote be accepted.

Carried

 

 

 

3            Declarations of Conflicts of Interest

Nil.


 

 

4            Standing Orders

Resolved:  20.29

Moved:       Cr Gerard Minehan

Seconded:  Cr Kate Taylor

THAT the following standing orders are suspended for the duration of the meeting:

21.2 Time limits on speakers

21.5 Members may speak only once

21.6 Limits on number of speakers

And that Option C under section 22 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

.Carried

 

5            Confirmation of Minutes

Resolved:  20.30

Moved:       Cr Tim Aitken

Seconded:  Cr Exham Wichman

That the minutes of the Ordinary Council Meeting held on 13 February 2020, the Extraordinary Council Meeting held on 20 March 2020 and the Extraordinary Council Meeting held on 25 March 2020 as circulated, be confirmed as true and correct.

Carried

 

 

It is recorded that due to legislation introduced since Council resolved on 25th March 2020 to create the Emergency Events Committee (resolution 20.26), the Emergency Events Committee is now dissolved. New legislation allows for Council and Committee meeting quorum to be met via digital attendance.

 

Motion

Resolved:  20.31

Moved:       Mayor Alex Walker

Seconded:  Cr Gerard Minehan

That resolution 20.26 passed on 25 March 2020 be considered null and void.

Carried

 


 

 

6            Reports from Committees

Nil

7            Report Section

7.1         Amendment to the Proposed Annual Plan 2020/2021

PURPOSE

The matter for consideration by the Council is whether Council’s current Proposed Draft Annual Plan for 2020/2021 should be amended in light of recent Covid-19 and Drought events.

 

Resolved:  20.32

Moved:       Cr Brent Muggeridge

Seconded:  Cr Gerard Minehan

That having considered all matters raised in the report:

a)            That in light of COVID-19 and Drought, Council request that Officers amend the current Draft Annual Plan 2020/2021 budget, to achieve no more than a 3.8% rates increase.  This will be achieved through amending the existing draft budget by implementing options a,b, and c.

Carried

 

Mrs Monique Davidson introduced the report. Mr Chamberlain presented the report outlining options to amend the Annual Plan in response to Covid 19 and the drought emergency events.

 

 

The ability to forecast financial impacts and provide guidance to the community and Council based on that forecast was discussed and Officers will continue to review and refine budget forecasts until June as the Covid 19 situation evolves, reporting regularly to Council.

 

At 10am Councillor Chote joined the meeting.

 


 

 

 

 

7.2         Adoption of Central Hawke's Bay District Council's COVID-19 and Drought Economic Recovery Plan

PURPOSE

The matter for consideration by the Council is the adoption of the Central Hawke's Bay District Council COVID-19 and Drought Economic Recovery Plan. This plan incorporates actions already undertaken in response to the current unprecedented situation to support an immediate economic response, as well as work planned in the short-medium term and long term to assist in an economic recovery.

 

Resolved:  20.33

Moved:       Cr Jerry Greer

Seconded:  Deputy Mayor Kelly Annand

That having considered all matters raised in the report:

a)            That Council approve the COVID-19 and Drought Economic Recovery Plan.

Carried

 

Mrs Davidson presented the report.

 

Mrs Davidson pointed out that this is a living document that will evolve as the situation develops. It will be regularly reported as a key item.

 

Advocacy to acquire financial relief from Central Government continues.

 

The Economic Recovery Plan will be communicated to the community via CHBDC website and other local media sources.

 

Meeting broke for refreshment break at 11am.

Meeting resumed at 11.22am.

 

 

7.3         Appointment of Kaiārahi Matua Report

PURPOSE

The purpose of this report is for Council to appoint the role of Kaiārahi Matua.

Resolved:  20.34

Moved:       Mayor Alex Walker

Seconded:  Deputy Mayor Kelly Annand

That having considered all matters raised in the report:

1.   That Council formally appoint Dr. Roger Maaka as the Central Hawke’s Bay District Council Kaiārahi Matua.

2.   That Council note that this appointment is per the terms of the Māori Contribution to Decision Making Policy.

Carried

 

 

 

7.4         District Plan Update

PURPOSE

The purpose of this report is to provide a high level and formal update to Council on the District Plan Review.

 

 

Resolved:  20.35

Moved:       Cr Kate Taylor

Seconded:  Cr Jerry Greer

That, having considered all matters raised in the report, the report be noted.

 Carried

 

7.5         Nga Ara Tipuna - Procurement Approval

PURPOSE

The matter for consideration by the Council is to consider the approval of the procurement of physical construction and media delivery for Ngā Ara Tipuna.

 

Resolved:  20.36

Moved:       Cr Exham Wichman

Seconded:  Cr Kate Taylor

That having considered all matters raised in the report:

a)            That Council approve the Detailed Procurement Plan for Ngā Ara Tipuna – Construction and Media delivery.

b)            That Council approve the direct procurement of Locales Limited for Ngā Ara Tipuna – Construction and Media delivery valued at $1,716,180.

In Favour:       Crs Alex Walker, Kelly Annand, Tim Aitken, Jerry Greer, Kate Taylor and Exham Wichman

Against:           Crs Tim Chote, Gerard Minehan and Brent Muggeridge

carried 6/3

Carried

 

 

 

7.6         Hawke's Bay Civil Defence Emergency Management - Annual Report 2018/19

PURPOSE

For Council to receive the Annual Report 2018/19 of the Hawke’s Bay Civil Defence Emergency Management Group.

 

Resolved:  20.37

Moved:       Cr Tim Aitken

Seconded:  Cr Kate Taylor

That, having considered all matters raised in the report, the report be noted.

 Carried

 

7.7         Minutes of the Civil Defence Emergency Management Joint Standing Committee held on 23 March 2020

PURPOSE

The purpose of this report is for Council to receive the minutes of the Civil Defence Emergency Management Joint Standing Committee held on 11 November 2019. 

 

Resolved:  20.38

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Gerard Minehan

That, having considered all matters raised in the report, the report be noted.

Carried

 

7.8         Presentation from Hawke's Bay Sports Park Trust

PURPOSE

The purpose of this report is to provide a copy of the intended presentation by the Hawke’s Bay Community Fitness Centre Trust planned for the 9th April 2020.

 

Resolved:  20.39

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Exham Wichman

 That, having considered all matters raised in the report, the report be noted.

Carried

 

8            Mayor and Councillor Reports

Aramoana/Ruahine Ward Report

Purpose

The purpose of this report is to present the Aramoana/Ruahine Ward Report.

Resolved:  20.40

Moved:       Cr Tim Aitken

Seconded:  Cr Kate Taylor

That the Aramoana/Ruahine Ward Report be noted.

Carried

 

8.2         Ruataniwha Ward Report

Purpose

The purpose of this report is to present the Ruataniwha Ward Report.

Resolved:  20.41

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Gerard Minehan

That the Ruataniwha Ward Report be noted.

Carried

 

8.3         Strategy and Wellbeing Committee Chair Report

purpose

The purpose of this report is to present the Strategy and Wellbeing Committee Chair Report.

 

Resolved:  20.42

Moved:       Deputy Mayor Kelly Annand

Seconded:  Cr Jerry Greer

That the Strategy and Wellbeing Committee Chair Report be noted.

Carried

 

8.4         Finance and Infrastructure Committee Chair's Report

Purpose

The purpose of this report is to present the Finance and Infrastructure Committee Chair Report.

 

Resolved:  20.43

Moved:       Cr Brent Muggeridge

Seconded:  Deputy Mayor Kelly Annand

That the Finance and Infrastructure Committee Chair Report be noted.

Carried

 

Mayor's Report for February-March 2020

Purpose

The purpose of this report is to present Her Worship the Mayor’s report.

 

 Mayor Walker requested that gratitude from the Council be formally passed to the organisation for their commitment and work during the Covid 19 pandemic and drought response..

9            Chief Executive Report

9.1         Organisation Performance and Activity Report Feb - March 2020

PURPOSE

The purpose of this report is to present to Council the organisation report for February and March 2020.

 

Resolved:  20.44

Moved:       Cr Kate Taylor

Seconded:  Cr Brent Muggeridge

That, having considered all matters raised in the report, the report be noted.

 Carried

 

Mrs Davidson noted that Council continue to support a positive partnership with SPCA partners and that staff continue to look after the welfare of CHBDC animals.

 

PUBLIC meeting concluded at 12:54pm.


 

 

10          Public Excluded Business

 

RESOLUTION TO EXCLUDE THE PUBLIC

Resolved:  20.45

Moved:       Cr Gerard Minehan

Seconded:  Cr Jerry Greer

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

10.1 - Disposal of Real Property - 7a and 7b Pourerere Road, Omakere

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

 

Resolved:  20.46

Moved:       Cr Gerard Minehan

Seconded:  Cr Brent Muggeridge

That Council moves out of Closed Council into Open Council. 

Carried

 

  


 

 

11          Date of Next Meeting

Resolved:  20.47

Moved:       Mayor Alex Walker

Seconded:  Cr Kate Taylor

That the next meeting of the Central Hawke's Bay District Council be held on 3 June 2020.

Carried

 

12          Time of Closure

 

The Meeting closed at 1:11pm.

 

The minutes of this meeting were confirmed at the Council Meeting held on 3 June 2020.

 

...................................................

CHAIRPERSON