Strategy and Wellbeing Committee Meeting Committee Meeting Minutes                   12 March 2020

   MINUTES OF Central HAwkes Bay District Council
Strategy and Wellbeing Committee Meeting

HELD AT THE Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 12 March 2020 AT 09:00 am

 

PRESENT:              Deputy Mayor Kelly Annand (Chair)

                                 Mayor Alex Walker

                                 Cr Jerry Greer

Cr Exham Wichman

Cr Tim Chote

Cr Tim Aitken

Cr Brent Muggeridge

Cr Gerard Minehan

Dr Roger Maaka

IN ATTENDANCE: Monique Davidson (Chief Executive)

                                 Bridget Gibson (Governance Support Officer)

                                 Josh Lloyd (Group Manager, Community Infrastructure and Development)

                                 Doug Tate (Group Manager, Customer and Community Partnerships)

Courtney Henderson (Communications and Engagement Manager)

Gina McGrath (Governance and Strategy Manager)

 

 

Meeting commenced at 9am.

1            Apologies

Apology

Committee Resolution  

Moved:       Deputy Mayor (Chair) Kelly Annand

Seconded:  Cr Brent Muggeridge

That the apology for absence from Cr Kate Taylor be accepted.

Carried

 

2            Declarations of Conflicts of Interest

Nil.


 

3            Standing Orders

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Cr Brent Muggeridge

THAT the following standing orders are suspended for the duration of the meeting:

·      21.2 Time limits on speakers

·      21.5 Members may speak only once

·      21.6 Limits on number of speakers

And that Option C under section 22 General procedures for speaking and moving motions be used for the meeting.

Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner.

Carried

 

4            Confirmation of Minutes

Nil. Today’s meeting is the inaugural meeting of the Strategy and Wellbeing Committee.

 

4.1 Elected members priorities

Councillor Annand spoke to the new Elected Member Priority Board which captures priorities for Council, Finance and Infrastructure Committee and Strategy and Wellbeing Committee.

 

5            Report Section

5.1         Strategy and Wellbeing Committee Monitoring Report

PURPOSE

The purpose of this report is for the Strategy and Wellbeing Committee to receive a report on the progress of key committee priorities.

Committee Resolution  

Moved:       Cr Tim Aitken

Seconded:  Cr Gerard Minehan

That, having considered all matters raised in the report, the report be noted.

 Carried

 

Mrs Davidson presented the report.

 

Mayor Alex noted in regards to the social housing strategic framework that a meeting with the CHB retirement villages was postponed and that there are other CHB agencies who are interested in contributing in this area and discussions continue.

Cr Wichman gave an overview to Committee of the LGNZ 2020 Housing Symposium in Wellington he attended.  Key notes discussed at the symposium:

·         Healthy Homes initiative

·         Overcrowding

·         Unaffordability of power due to rising collective costs

·         Accommodation supplements

·         Kaumātua Housing

·         Collaborative approaches to the housing crisis.

 

Councillors discussed the current position of Recognised Seasonal Employer (RSE) accommodation in CHB and the effect on Social Housing, concluding that there was no known concern at this time.

 

 

5.2         Māori Contribution to Decision Making Policy Report

PURPOSE

The purpose of this report is for the Strategy and Wellbeing Committee to consider the adoption of the Māori Contribution to Decision Making Policy.

Committee Resolution  

Moved:       Cr Exham Wichman

Seconded:  Mayor Alex Walker

That having considered all matters raised in the report:

a)         That the Strategy and Wellbeing Committee adopt the Māori Contribution to Decision Making Policy.

b)         That the Strategy and Wellbeing Committee note that in adopting the updated Policy, the current Māori Contribution to Decision Making Policy and Māori Consultative Committee Policy are deleted.

Carried

 

Mrs Davidson presented the report. Fundamental changes between the current and proposed policies are the description of the role of the Maori Consultative Committee; formalising the role of the Kaiārahi Matua; and also formalisation of the important relationship between Te Taiwhenua O Tamatea and Council. Mrs Davidson recommended that as the existing policies are not fit for purpose, that on the adoption of the new policies, the historical policies be deleted.

 

Mrs Davidson expanded on next steps in regards to process and the strategic framework. Subsequent to adoption it will be the responsibility of Council to appoint the Kaiārahi Matua. Development of the Maori Engagement strategy is a key priority and would be further workshopped by Council before being brought back to Council for adoption.

 

Dr Maaka informed members he was party to the policy development and gave his support to the bold and positive step forward. Dr Maaka advised that in 1990 the move to have Maori representatives across government agencies was a somewhat token gesture and a function not used to its full potential; that Policies of the past have reflected this lack of input from representatives.

 

Chair Annand asked if Maori representatives on Council would be provided voting rights to which Mrs Davidson replied that voting rights would be part of the conversation around the development of the Policy and the Kaiārahi Matua position to create broader Maori engagement in decision making.

 

Cr Wichman spoke to the motion, stating it gives Maori a voice at the table and is a positive step in the right direction.

 

Mayor Walker endorsed the decision concurring with Dr Maaka that the policies and their development are an important step forward in giving status to the senior advisor at the Governance table. That having clearly outlined the role of Kaiārahi Matua improves the level of Maori engagement in decision making in the District’s governance.

 

On 9 April 2020, a report will come to Council recommending the appointment of Dr Roger Maaka as Kaiārahi Matua.

 

5.3         Civic and Community Awards Policy

PURPOSE

The matter for consideration by the Council is the adoption of the amended Civic and Community Awards Policy as presented in attachment 1.

Committee Resolution  

Moved:       Cr Tim Chote

Seconded:  Cr Gerard Minehan

1.   That having considered all matters raised in the report, the amended Civic and Community Awards Policy be adopted.

2.   That the Committee notes that in adopting this Policy, the current Civic Awards Policy be deleted.

Carried

Ms Gibson presented the report and the recommendation that two new categories are introduced to the Civic and Community Awards, as recommended by the Civic and Community Awards Committee.

 

Mayor Walker and Councillor Chote, as members of the Civic Awards Committee, impressed that the new categories would allow for broader recognition of members of the community who carried out outstanding voluntary work. 

 

It was resolved that the amended Policy be adopted and the current Policy be deleted.

 

5.4         Adoption of Amended Community Funding Policy

PURPOSE

The matter for consideration by the Council is to consider the adoption of the amended Community Funding Policy.

 

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Cr Tim Aitken

That having considered all matters raised in the report:

a)         That Council adopts the amended Community Funding Policy and deletes the Environmental Funding Policy.

Carried

 

Mr Tate reported that amendments to the Policy combined five community fund policies into one, specifically noting the incorporation of the Environmental Funding Policy and the subsequent deletion of the current Environmental Funding Policy.

 

 

5.5         Update on the Development of the Long Term Plan 2021-2031

PURPOSE

The purpose of this report is to update the Committee on the progress of the development of the Long Term Plan (LTP) 2021-2031. The LTP is a Council-led priority, but the timing of meetings has meant that an initial update has been provided to this Committee. In future some specific functions of the development of the LTP may be delegated to committees as and when required.

 

Committee Resolution  

Moved:       Mayor Alex Walker

Seconded:  Cr Jerry Greer

That, having considered all matters raised in the report, the report be received.

 Carried

 

Officer McGrath provided an update on the development of the LTP, as presented in the report.

 

Mayor Walker spoke to the motion emphasising that the LTP is the place Council has input into the decisions around sustainable change, investment and levels of service, ensuring a good ten-year plan is developed to influence real outcomes.

 

5.6         Update - Shaping the Strategy for Central Hawke's Bay

PURPOSE

The purpose of this report is to update the Committee on the Project ‘Shaping the Strategy for Central Hawke’s Bay’ - an important operational input into the 2021 Long Term Plan and District Plan Review.

Committee Resolution  

Moved:       Cr Brent Muggeridge

Seconded:  Cr Tim Chote

That, having considered all matters raised in the report, the report be noted

 Carried

Officer Tate provided an update on Shaping the Strategy for CHB.  

Chair Annand asked the mechanisms of Councillor input in Shaping the Strategy development. Mrs Davidson replied that there are particular elements of the LTP that Councillor direction setting is absolutely needed and expected. Further updates on developments and expectations will be brought to Council on April 9th and April 23rd Council and Committee meetings.

Mayor Walker outlined how the District Plan deliberations and outcomes from the District Plan subcommittee will be incorporated into the Shaping the Strategy process and also the LTP development process.

6            Date of Next Meeting

Committee Resolution  

Moved:       Cr Gerard Minehan

Seconded:  Cr Tim Chote

That the next meeting of the Central Hawke's Bay District Strategy and Wellbeing Committee be held on 7 May 2020.

Carried

 

7            Time of Closure

The Meeting closed at 9:56am.

 

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 9 April 2020.

 

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CHAIRPERSON