MINUTES
OF Central HAwkes Bay District Council
Strategy and Wellbeing Committee Meeting
HELD AT THE Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON Thursday, 12 March 2020 AT 09:00 am
PRESENT: Deputy Mayor Kelly Annand (Chair)
Mayor Alex Walker
Cr Jerry Greer
Cr Exham Wichman
Cr Tim Chote
Cr Tim Aitken
Cr Brent Muggeridge
Cr Gerard Minehan
Dr Roger Maaka
IN ATTENDANCE: Monique Davidson (Chief Executive)
Bridget Gibson (Governance Support Officer)
Josh Lloyd (Group Manager, Community Infrastructure and Development)
Doug Tate (Group Manager, Customer and Community Partnerships)
Courtney Henderson (Communications and Engagement Manager)
Gina McGrath (Governance and Strategy Manager)
Meeting commenced at 9am.
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Moved: Deputy Mayor (Chair) Kelly Annand Seconded: Cr Brent Muggeridge That the apology for absence from Cr Kate Taylor be accepted. |
2 Declarations of Conflicts of Interest
Nil.
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Moved: Cr Gerard Minehan Seconded: Cr Brent Muggeridge THAT the following standing orders are suspended for the duration of the meeting: · 21.2 Time limits on speakers · 21.5 Members may speak only once · 21.6 Limits on number of speakers And that Option C under section 22 General procedures for speaking and moving motions be used for the meeting. Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner. |
Nil. Today’s meeting is the inaugural meeting of the Strategy and Wellbeing Committee.
4.1 Elected members priorities
Councillor Annand spoke to the new Elected Member Priority Board which captures priorities for Council, Finance and Infrastructure Committee and Strategy and Wellbeing Committee.
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PURPOSE The purpose of this report is for the Strategy and Wellbeing Committee to receive a report on the progress of key committee priorities. |
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Mrs Davidson presented the report.
Mayor Alex noted in regards to the social housing strategic framework that a meeting with the CHB retirement villages was postponed and that there are other CHB agencies who are interested in contributing in this area and discussions continue.
Cr Wichman gave an overview to Committee of the LGNZ 2020 Housing Symposium in Wellington he attended. Key notes discussed at the symposium:
· Healthy Homes initiative
· Overcrowding
· Unaffordability of power due to rising collective costs
· Accommodation supplements
· Kaumātua Housing
· Collaborative approaches to the housing crisis.
Councillors discussed the current position of Recognised Seasonal Employer (RSE) accommodation in CHB and the effect on Social Housing, concluding that there was no known concern at this time.
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PURPOSE The purpose of this report is for the Strategy and Wellbeing Committee to consider the adoption of the Māori Contribution to Decision Making Policy. |
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Moved: Cr Exham Wichman Seconded: Mayor Alex Walker That having considered all matters raised in the report: a) That the Strategy and Wellbeing Committee adopt the Māori Contribution to Decision Making Policy. b) That the Strategy and Wellbeing Committee note that in adopting the updated Policy, the current Māori Contribution to Decision Making Policy and Māori Consultative Committee Policy are deleted. |
Mrs Davidson presented the report. Fundamental changes between the current and proposed policies are the description of the role of the Maori Consultative Committee; formalising the role of the Kaiārahi Matua; and also formalisation of the important relationship between Te Taiwhenua O Tamatea and Council. Mrs Davidson recommended that as the existing policies are not fit for purpose, that on the adoption of the new policies, the historical policies be deleted.
Mrs Davidson expanded on next steps in regards to process and the strategic framework. Subsequent to adoption it will be the responsibility of Council to appoint the Kaiārahi Matua. Development of the Maori Engagement strategy is a key priority and would be further workshopped by Council before being brought back to Council for adoption.
Dr Maaka informed members he was party to the policy development and gave his support to the bold and positive step forward. Dr Maaka advised that in 1990 the move to have Maori representatives across government agencies was a somewhat token gesture and a function not used to its full potential; that Policies of the past have reflected this lack of input from representatives.
Chair Annand asked if Maori representatives on Council would be provided voting rights to which Mrs Davidson replied that voting rights would be part of the conversation around the development of the Policy and the Kaiārahi Matua position to create broader Maori engagement in decision making.
Cr Wichman spoke to the motion, stating it gives Maori a voice at the table and is a positive step in the right direction.
Mayor Walker endorsed the decision concurring with Dr Maaka that the policies and their development are an important step forward in giving status to the senior advisor at the Governance table. That having clearly outlined the role of Kaiārahi Matua improves the level of Maori engagement in decision making in the District’s governance.
On 9 April 2020, a report will come to Council recommending the appointment of Dr Roger Maaka as Kaiārahi Matua.
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PURPOSE The matter for consideration by the Council is the adoption of the amended Civic and Community Awards Policy as presented in attachment 1. |
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Moved: Cr Tim Chote Seconded: Cr Gerard Minehan 1. That having considered all matters raised in the report, the amended Civic and Community Awards Policy be adopted. 2. That the Committee notes that in adopting this Policy, the current Civic Awards Policy be deleted. |
Ms Gibson presented the report and the recommendation that two new categories are introduced to the Civic and Community Awards, as recommended by the Civic and Community Awards Committee.
Mayor Walker and Councillor Chote, as members of the Civic Awards Committee, impressed that the new categories would allow for broader recognition of members of the community who carried out outstanding voluntary work.
It was resolved that the amended Policy be adopted and the current Policy be deleted.
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PURPOSE The matter for consideration by the Council is to consider the adoption of the amended Community Funding Policy.
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Moved: Cr Gerard Minehan Seconded: Cr Tim Aitken That having considered all matters raised in the report: a) That Council adopts the amended Community Funding Policy and deletes the Environmental Funding Policy. |
Mr Tate reported that amendments to the Policy combined five community fund policies into one, specifically noting the incorporation of the Environmental Funding Policy and the subsequent deletion of the current Environmental Funding Policy.
Officer McGrath provided an update on the development of the LTP, as presented in the report.
Mayor Walker spoke to the motion emphasising that the LTP is the place Council has input into the decisions around sustainable change, investment and levels of service, ensuring a good ten-year plan is developed to influence real outcomes.
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PURPOSE The purpose of this report is to update the Committee on the Project ‘Shaping the Strategy for Central Hawke’s Bay’ - an important operational input into the 2021 Long Term Plan and District Plan Review. |
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Officer Tate provided an update on Shaping the Strategy for CHB.
Chair Annand asked the mechanisms of Councillor input in Shaping the Strategy development. Mrs Davidson replied that there are particular elements of the LTP that Councillor direction setting is absolutely needed and expected. Further updates on developments and expectations will be brought to Council on April 9th and April 23rd Council and Committee meetings.
Mayor Walker outlined how the District Plan deliberations and outcomes from the District Plan subcommittee will be incorporated into the Shaping the Strategy process and also the LTP development process.
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Moved: Cr Gerard Minehan Seconded: Cr Tim Chote That the next meeting of the Central Hawke's Bay District Strategy and Wellbeing Committee be held on 7 May 2020. |
The Meeting closed at 9:56am.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 9 April 2020.
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CHAIRPERSON