MINUTES OF Central
Hawkes Bay District Council
Council Meeting
HELD AT THE Council Chamber, 28-32
Ruataniwha Street, Waipawa
ON Thursday, 12 December 2019 AT 9:00 am
PRESENT: Mayor Alex Walker
Deputy Mayor Kelly Annand
Cr Tim Aitken
Cr Tim Chote
Cr Gerard Minehan
Cr Brent Muggeridge
Dr Roger Maaka
Cr Jerry Greer
Cr Kate Taylor
Cr Exham Wichman
IN ATTENDANCE:
Monique Davidson (Chief Executive)
Joshua Lloyd (Group Manager, Community Infrastructure and Development)
Doug Tate (Group Manager, Customer and Community Partnerships)
Nicola Bousfield (People and Capability Manager)
Darren De Klerk (3 Waters Programme Manager)
Bridget Gibson (Governance Support Officer)
One member of the public.
1 Prayer
Dr Roger Maaka opened the meeting with karakia at 9 am.
Nil
3 Declarations of Conflicts of Interest
Nil
|
Resolved: 19.85 Moved: Cr Gerard Minehan Seconded: Cr Kate Taylor THAT the following standing orders are suspended for the duration of the meeting: 20.2 Time limits on speakers 20.5 Members may speak only once 20.6 Limits on number of speakers And that Option C under section 21 General procedures for speaking and moving motions be used for the meeting. Standing orders are recommended to be suspended to enable members to engage in discussion in a free and frank manner. Carried |
|
Resolved: 19.86 Moved: Cr Jerry Greer Seconded: Cr Brent Muggeridge That the minutes of the Ordinary Council Meeting held on 14 December 2019 as circulated, be confirmed as true and correct. |
Nil.
|
PURPOSE The purpose of this report is for Council to note the priorities for Central Hawke’s Bay District Council as well as the Finance and Infrastructure Committee and Strategy and Wellbeing Committee. |
|
Moved: Deputy Mayor Kelly Annand Seconded: Cr Gerard Minehan That the Council and Committee Priorities 2019 – 2022 report be received and noted. Carried |
|
PURPOSE The matter for consideration by the Council is to endorse and provide feedback on the direction proposed for the Draft Annual Plan 2020/2021.
|
|
Resolved: 19.88 Moved: Cr Tim Aitken Seconded: Cr Gerard Minehan
a) That the Draft Annual Plan Budget – 2020/21 report be received. b) That Council endorses the preparation of a final draft budget and requests that Officers continue to refine the Annual Plan budgets for adoption, based on the following four principals: 1. The Capital Program to be budgeted be based on the Capital Program as laid out in the 2018-2028 Long Term Plan. 2. The budget be set based on the assumption that the current level of services enjoyed by Central Hawke’s Bay ratepayers be continued. 3. Officers include the additional financial resources required to meet Council’s increasing compliance requirements such as drinking water standards, and health and safety. 4. Officers include the additional financial resources required to meet the increasing costs of non-controllable costs such as insurance premiums and utility charges. 5. That officers ensure that the budget drafted meets Council’s prudential benchmark for rates increase below 5.2% paying particular attention to reduction of targeted rates. c) That Officers begin the development an alternate engagement programme, outlining the key priorities of Council, recognising at this time that Council has indicated to Officers its intent to not formally consult in accordance with Section 95 (2A) of the Local Government Act 2002. |
Councillors discussed the affordability of potential rates rises for urban ratepayers and the long term effects of rating decisions made now. Councillors also requested that Council be informed of regulatory cost changes introduced by Government as early as possible in the Annual Plan Budget planning process.
Mrs Davidson stated that transparency is paramount in providing clarity regarding benchmarks for rates, to the ratepayers.
Cr Tim Chote brought to the table the motion to amend the resolution to include the principle b) 5. That officers ensure that the budget drafted meets Council’s prudential benchmark for rates increase below 5.2% paying particular attention to reduction of targeted rates.
|
Resolved: 19.89 Moved: Cr Tim Chote Seconded: Mayor Alex Walker That an amendment be made to the Draft Annual Plan Budget report resolution to include b)5. That officers ensure that the budget drafted meets Council’s prudential benchmark for rates increase below 5.2% paying particular attention to reduction of targeted rates. |
|
7.3 Request to repurpose Funding - Otane to Waipawa Wastewater Pipeline Project |
|
PURPOSE The purpose of this report is to seek the approval of Council to repurpose funding specifically identified in the Long Term Plan 2018 -2028 for the Otane Wastewater Treatment Plant upgrade, to a new project established to pipe Otane’s wastewater to Waipawa in the future called the ‘Otane to Waipawa Wastewater Pipeline – Stage 1’.
|
|
Resolved: 19.90 Moved: Cr Tim Chote Seconded: Cr Kate Taylor
· That the Request to Repurpose Funding – Otane to Waipawa Wastewater Pipeline Project report be received.
· That Council approves the establishment of a new project to install the first stage of a wastewater pipeline from Otane to Waipawa called the ‘Otane to Waipawa Wastewater Pipeline Project – Stage 1’ valued at $1,150,000 (excluding GST).
· That Council approves, under Section 80 of the Local Government Act 2002, the repurposing of $1,150,000 of funding specifically identified in the Long Term Plan 2018-2028 for the upgrade of the Otane Wastewater Treatment Plant, to be purposed to fund the ‘Otane to Waipawa Wastewater Pipeline Project – Stage 1’.
· That in accordance with Section 80 of the Local Government Act 2002, Council specifically notes that its resolution to establish the new project called the ‘Otane to Waipawa Wastewater Pipeline Project – Stage 1’ and its resolution to repurpose funding to the said project, are inconsistent with the Long Term Plan 2018-2028, however is anticipated to achieve the same outcomes of addressing issues associated with the Otane Wastewater Treatment Plant. |
Councillors discussed the implications of repurposing funding including the time-frame of the project, the project’s alignment with the LTP, the consenting process timeline with Regional Council, and project risk mitigation.
Officer De Klerk stated that a communication programme would be produced to inform the public of the changes to the plan.
PRESENTATION – THE TUIA PROGRAMME
Mayor Walker introduced Phoenix Baker who presented to Council a summation of her participation in the Tuia Programme established under the for Mayors’ Taskforce for Jobs.
PRESENTATION – THE WAIPAWA BUILDING SOCIETY TRUST SCHOLARSHIP
The Waipawa Building Society Trust Scholarship was presented to the 5 recipients, Liam O’Brien, Joe Tylee, Pippa McKenzie, Eva Karaitiana and Simon Pepper.
Council broke from the table for Morning Tea at 10:33am.
Council returned to the table at 10:57am and the meeting resumed.
|
7.4 Adoption of Hawke's Bay Region Triennial Agreement 2019 - 2022 |
|
PURPOSE The matter for consideration by the Council is to consider the adoption of the Triennial Agreement 2019 – 2022.
|
|
Resolved: 19.91 Moved: Cr Kate Taylor Seconded: Deputy Mayor Kelly Annand 1. That the Adoption of Hawke’s Bay Region Triennial Agreement 2019-2022 report be received. 2. That Council adopt the Hawke’s Bay Region Triennial Agreement 2019-2022.
|
Council discussed the possibility of including the DHB in the agreement.
Mayor Walker stated that the DHB are members of the Matariki governance group and that the relationship with DHB is evolving. A closer relationship and partnering with the DHB can be expected.
Cr Taylor spoke to the motion and stated it would beneficial for the public to be notified of the triennial agreement as a collaboration between councils.
Resolved: 19.92
Moved: Cr Exham Wichman
Seconded: Cr Tim Chote
1. That the Council and Community Representation Appointments 2019 – 2022 report be received.
2. That the Council Committees and Community Representation Policy be deleted.
3. That Council adopt the Council and Community Representation appointments which will be published in a schedule and also included in the Central Hawke’s Bay District Council Governance Statement.
Mayor Walker noted that one vacancy on the Community Trust remains open for appointment.
|
7.6 Appointment of Councillors to Land Transport Procurement Panel |
|
PURPOSE The matter for consideration by the Council is the appointment of Councillors to sit on the procurement panel for Land Transport Contracts to be procured early in 2020.
|
|
Resolved: 19.93 Moved: Cr Gerard Minehan Seconded: Cr Exham Wichman 1. That the Appointment of Councillors to Land Transport Procurement Panel report be received. 2. That Council appoint Councillor Brent Muggeridge and Councillor Tim Chote to be advisory and non-voting members on the procurement panel for the Re-seals, Road Maintenance, Structural Renewals and Area Wide Pavement Treatment contracts to be procured early in 2020. |
Cr Chote and Muggeridge confirmed their acceptance of appointment to the Land Transport Procurement panel.
|
PURPOSE The purpose of this report is to update Council on the recent use of the Common Seal since last reporting use in April 2019. |
|
Resolved: 19.94 Moved: Cr Brent Muggeridge Seconded: Cr Tim Aitken That, having considered all matters raised in the report, the report be noted. |
|
7.8 Central Hawke's Bay District Community Trust - Annual Report 2018/19 |
|
PURPOSE To present to Council the Central Hawke’s Bay District Community Trust’s Annual Report for 2018/19. |
|
Moved: Cr Kate Taylor Seconded: Cr Exham Wichman That the Central Hawke’s Bay District Community Trust – Annual Report 2018/19 be received and noted. |
Pat Gallagher presented the Central Hawke’s Bay District Community Trust Annual Report and was thanked by Mayor Walker on behalf of the Council for his leadership and contribution.
|
|
|
Moved: Cr Kate Taylor Seconded: Cr Jerry Greer That the Mayor’s report be noted. |
|
Purpose The purpose of this report is to present the Strategy and Wellbeing Chair’s Report.
|
|
Resolved: 19.97 Moved: Cr Exham Wichman Seconded: Cr Tim Chote That the Strategy and Wellbeing Chair’s Report be noted. Carried |
|
Purpose The purpose of this report is to present the Ruataniwha Ward Report. |
|
Resolved: 19.98 Moved: Cr Exham Wichman Seconded: Cr Tim Chote That the Ruataniwha Ward Report be noted. |
|
8.4 Finance and Infrastructure Chair's Report 12 December 2019 |
|
Purpose The purpose of this report is to present the Finance and Infrastructure Chair’s Report.
|
Resolved: 19.99
Moved: Deputy Mayor Kelly Annand
Seconded: Cr Tim Aitken
That the Finance and Infrastructure Chair’s Report be noted.
|
Purpose The purpose of this report is to present the Aramoana/Ruahine Ward Report. |
|
Moved: Cr Kate Taylor Seconded: Cr Brent Muggeridge That the Aramoana/Ruahine Ward Report be noted. |
Nil
Nil
|
Resolved: 19.101 Moved: Cr Tim Aitken Seconded: Cr Kate Taylor That the next meeting of the Central Hawke's Bay District Council be held on 13TH February 2020. |
The Meeting closed at 11:59am.
The minutes of this meeting were confirmed at the Council Meeting held on 13th February 2020.
...................................................
CHAIRPERSON