I hereby give notice that a Environment and Regulatory Committee Meeting will be held on:

 

Date:

Thursday, 14 February 2019

Time:

at the conclusion of the Community Development Committee Meeting

Location:

Council Chamber

28-32 Ruataniwha Street

Waipawa

 

AGENDA

 

 

Environment and Regulatory Committee Meeting

14 February 2019

 

Our vision for Central Hawke’s Bay is a proud and prosperous district made up of strong communities and connected people who respect and protect our environment and celebrate our beautiful part of New Zealand.

Monique Davidson

Chief Executive

 


Environment and Regulatory Committee Meeting Agenda                                       14 February 2019

Order Of Business

1          Apologies. 3

2          Declarations of Conflicts of Interest 3

3          Standing Orders. 3

4          Confirmation of Minutes. 3

5          Local Government Act Compliance – Planning, Decision Making and Accountability. 8

6          Report Section. 9

6.1            Environment and Regulatory Committee Update. 9

6.2            Adoption of Draft Environmental and Sustainability Strategy for Consultation. 13

6.3            Establishment of Environmental and Sustainability Fund. 18

6.4            Wastewater Treatment Plants Project Update #3. 31

7          Date of Next Meeting. 46

8          Time of Closure. 46

 

 


1            Apologies

2            Declarations of Conflicts of Interest

3            Standing Orders

RECOMMENDATION

THAT the following standing orders are suspended for the duration of the meeting:

·      20.2 Time limits on speakers

·      20.5 Members may speak only once

·      20.6 Limits on number of speakers

AND THAT 21.4 Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

 

4            Confirmation of Minutes

Environment and Regulatory Committee Meeting - 29 November 2018


Environment and Regulatory Committee Meeting Agenda                                       14 February 2019

   MINUTES OF Central HAwkes Bay District Council
Environment and Regulatory Committee Meeting
HELD AT THE
Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON
Thursday, 29 November 2018 AT at the conclusion of the Risk and Audit Committee meeting

 

PRESENT:              Cr David Tennent (Chairperson)

                                 Cr Ian Sharp (Deputy Mayor)

Cr Tim Chote

IN ATTENDANCE:

                                 Cr Kelly Annand

                                 Cr Shelley Burne-Field

Cr Gerard Minehan

Cr Tim Aitken                                                                                      

Dr Roger Maaka (Maori Consultative Representative)

Joshua Lloyd (Group Manager, Community Infrastructure and Development)

Monique Davidson (CEO)

Bronda Smith (Group Manager, Corporate Support and Services)

Doug Tate (Group Manager, Customer and Community Partnerships)

Nicola Bousfield (People and Capability Manager)

Lisa Harrison (Organisation Transformation Lead)

Leigh Collecutt (Governance and Support Officer)

 

1            Apologies

Mayor Alex Walker

Cr Brent Muggeridge

 

 

2            Declarations of Conflicts of Interest

None

3            Standing Orders

Committee Resolution  

Moved:       Cr Ian Sharp

Seconded:  Cr Tim Chote

THAT the following standing orders are suspended for the duration of the meeting:

·   20.2 Time limits on speakers

·   20.5 Members may speak only once

·   20.6 Limits on number of speakers

·   THAT 21.4 Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Carried

 

 

 

4            Confirmation of Minutes

Committee Resolution  

Moved:       Cr Tim Chote

Seconded:  Cr Ian Sharp

That the minutes of the Environment and Regulatory Committee Meeting held on 6 September 2018 as circulated, be confirmed as true and correct.

 

Carried

 

 

5            Local Government Act Compliance – Planning, Decision Making and Accountability

Council is required to make decisions in accordance with the requirements of Part 6 Subpart 1 of the Local Government Act 2002.

Committee Resolution  

Moved:       Cr Tim Chote

Seconded:  Cr Ian Sharp

THAT the Environment and Regulatory Committee has read the reports associated with items 6.1 and 6.2 and considers in its discretion under Section 79(1)(a) that sufficient consultation has taken place in addition to the Councillors knowledge of the items to meet the requirements of Section 82(3) in such a manner that it is appropriate for decisions to be made during the course of this meeting.

Carried

 

6            Report Section

6.1         Environment and Regulatory Committee Update

 

 

Committee Resolution  

Moved:       Cr Tim Chote

Seconded:  Cr Ian Sharp

That, having considered all matters raised in the report, the report be noted.

Carried

·    Cr Sharp congratulated staff, particularly the Building Consent Authority around improvements made over the last year

·    Cr Tennent – indicated that officers needed to look at getting leachate out of at least one of the ponds to understand the impact of how it affects ammonia levels.

It was reiterated by Cr Sharp that this would provide invaluable information and could potentailly indicate cost savings for the council.

 

·    Cr Sharp commented that the pace of Wastewater treatment projects is going well.

·    Cr Tennent commented that the working group was looking at all options for waste water treatment before investigating the monetary costs, so that the outcome of the project was the primary driver rather than the figures.  However Cr Sharp and Cr Tennent both agreed that the figures would have some impact at the end of the analysis process.

 

7            Date of Next Meeting

Committee Resolution  

Moved:       Cr Tim Chote

Seconded:  Cr Ian Sharp

THAT the next meeting of the Environment and Regulatory Committee be held in 2019 with the exact date to be advised.

 

Carried

 

8            Time of Closure

 

The Meeting closed at 11.55am

 

The minutes of this meeting were confirmed at the Environment and Regulatory Committee Meeting held 14 February 2019 .

 

...................................................

CHAIRPERSON

 


Environment and Regulatory Committee Meeting Agenda                                       14 February 2019

 

5            Local Government Act Compliance – Planning, Decision Making and Accountability

Council is required to make decisions in accordance with the requirements of Part 6 Subpart 1 of the Local Government Act 2002.

RECOMMENDATION

THAT Council has read the reports associated with items 6.1 to 6.4 and considers in its discretion under Section 79(1)(a) that sufficient consultation has taken place in addition to the Councillors knowledge of the items to meet the requirements of Section 82(3) in such a manner that it is appropriate for decisions to be made during the course of this meeting

 

 


Environment and Regulatory Committee Meeting Agenda                                       14 February 2019

6            Report Section

6.1         Environment and Regulatory Committee Update

File Number:           COU1-1412

Author:                    Josh Lloyd, Group Manager - Community Infrastructure and Development

Authoriser:             Monique Davidson, Chief Executive

Attachments:          Nil

 

PURPOSE

The purpose of this report is to provide the Environment and Regulatory Committee with information on key activities that fit within the Committee’s terms of reference.

 

Recommendation

That, having considered all matters raised in the report, the report be noted.

 

significance and engagement

This report is provided for information purposes only and has been assessed as being of some importance.

DISCUSSION

3 Waters Review

The Government is reviewing how to improve the management of drinking water, stormwater and wastewater (three waters) to better support New Zealand’s prosperity, health, safety and environment.

Local Government Minister Nanaia Mahuta has announced a reform programme to transform drinking, storm and wastewater. It is focussed on the challenges facing the sector, including funding pressures, rising environmental standards, climate change, seasonal pressure from tourism, and the recommendations of the Havelock North Inquiry. The review is in its second stage.

Stage One – This stage explored the issues and opportunities with three waters services by gathering and analysing information. This was completed at the end of 2017.

Stage Two – This stage commenced in March 2018. It is looking at options for improving the three waters system, including the management, service delivery, funding, and regulatory arrangements.

As part of Stage 2, the five Hawke’s Bay Councils are working closely together supported by consultants Morrison Lowe and WSP Opus to review delivery models in Hawke’s Bay. The review is underway with large amounts of asset, network and structure/delivery model data provided to the consultants for review.

In January the consultants and Council CEs and staff met with Maori Committee leaders to discuss outcomes and intent of the review. The discussion focussed on long-term objectives with 20-100yr goals tabled for restoring the mana and mauri to our waterways. The Maori Committees importantly endorsed the review and committed their support to it.

 

 

Waste Water

Takapau WWTP Upgrade

HBRC granted an extension to the Takapau WWTP Resource Consent through to October 2021 to allow officers and teams to consider long term solutions for the plant in line with the learnings of the Waipukurau, Waipawa and Otane projects. Officers are currently calling for interested parties to be involved in a community reference group for the project with an advert requesting expressions of interest in Keeping it Central on 5th Feb.

 

Waipawa Trunk Sewer Main Renewal

The concept design for this large project has been completed with a combination of pipe-bursting and relining specified for the 2.2km of pipe within the project scope. Affected landowners are being engaged with 24 identified along the route that will be affected in various ways. A procurement plan for the construction phase of the project will be brought to Council for approval on the 28th Feb.

 

Waipukurau and Waipawa (and Otane) WWTP Upgrade

The community reference group and technical group again met on the 5th of Feb. This time the group was bolstered by new members as representation on the group has expanded to include Te Taiwhenua, trade waste, Otane residents, grey power and the youth council. Otane has also now officially been included in the project scope with the DHB soon to confirm their approval for an extension in the Otane Resource Consent.

The project is on track to recommend a best practicable option by end of April for submission to the Environment Court with HBRC at the end of June.

 

Drinking Water

Otane Alt supply

Construction of the 6km pipe section from Otane to Waipawa to improve capacity, redundancy and security of supply is underway with the 150m section at the Otane end completed as part of development work in the area. In January a Safety in Design workshop was held with Council and Opus staff to contribute to the projects overall design that is now with Council officers for review.

 

Waipukurau Second Supply

The test bore drilled alongside the Tukituki river in January did not find any useable amounts of water which has unfortunately meant a short delay to the project. A further site has been identified on the same property with the landowner in agreement for a second test bore to be drilled. Officers are consulting with technical support early in February before committing to drilling again to ensure no further time or money is wasted. Neighbouring bores have been tested as part of this work and all have shown good volumes of water as anticipated. Seismic testing of the area has also been carried out and it is expected that an application for consent to drill the second test bore will be put to HBRC early in February.

 

Takapau & Porangahau Water Treatment Upgrades

Tenders for the design and build of the upgraded Porangahau and Takapau drinking water treatment plants close on the 14th of February with a high level of interest from both New Zealand and Australian companies. Tenderers were taken on a tour of the sites during January to better inform themselves of the existing facilities and to support their bids. A supplier recommendation will be brought to Council for approval on the 28th of February.  However there is a short turnaround between the end of the procurement process and the Council meeting, so this is likely to have an impact on timeliness to deliver pre-reading in preparation for the meeting.

Based on early engagement with contractors (both design/engineering and construction), Officers are confident of a 2019 completion for both sites with Takapau programmed slightly ahead and Porangahau to be completed in the second half of 2019.

 

Pipe Renewals

The replacement of aged and deteriorated pipe in Porritt Place was completed in January with over 260m of pipe renewed including 19 laterals. The project was completed on time and within budget and the contractor (Higgins) received praise from the public and from Officers.

A project to upgrade pipes in Mackie McLean street will be taken to market on the 4th of February for completion within the financial year.

Councils capital projects delivery team are currently investigating the options (within our procurement policy and guidelines) of forming a selected panel of contractors for carrying out renewal work going forward. The intent is to cut down on procurement costs and to ensure better quality and better priced outcomes by forming relationships with a handful of trusted and proven suppliers.

 

Environmental Strategy

A first draft Environmental and Sustainability Strategy was workshopped with Council in January. The draft strategy represented the input of Council from several previous workshops as well as that captured from the community reference group and the information gathered through project THRIVE. Officers took feedback at the most recent Council workshop that the draft strategy needed to be more specific to CHB and more specific to the activities currently performed by Council.  This included the management of water and waste activities.

Officers also heard the need to include room for more community action rather than Council action. This feedback is being woven into a second draft strategy that will be put to the Environment and Regulatory Committee for approval to consult on in conjunction with the Annual Plan.

Leachate to Land

Officers, supported by Tonkin and Taylor consultants, are in the stage of evaluating options for the scheme. Options are being considered under two broad headings;

1.   Storage of leachate

2.   Discharge through irrigation

Officers will have preferred options for both in February with consent planned to be applied for at the end of February. Site works are underway at the landfill with the capping and re-shaping of Cell 1 progressing well.

 

Buildings and Consents

Consent volumes for both building and planning activities spiked again in January with Officers struggling to keep up with demand. Extra hours and improved processes however ensured that timeframes were controlled and managed and volumes have now dropped back to normal levels for the early part of February. Councils Building Control Officers had their competency assessed independently in January with the assessor echoing positive comments made by the IANZ assessors from 2018.

In February a piece of work is commencing to review and streamline the fees and charges process/s for the consents function as officers acknowledge the importance of the process to the public and to Council. The intended outcome of the review is ensuring that fees and charges are applied efficiently and consistently.

 

Financial and Resourcing Implications

There are considered to be only minor financial and resourcing implications from the information contained within this report.

Implications ASSESSMENT

This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002.  Specifically:

·          Council staff have delegated authority for any decisions made;

·          Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;

·          Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan;

·          Any decisions made are consistent with the Council's plans and policies; and

·          No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

 

recommendation

That, having considered all matters raised in the report, the report be noted

 

 


Environment and Regulatory Committee Meeting Agenda                                       14 February 2019

6.2         Adoption of Draft Environmental and Sustainability Strategy for Consultation

File Number:           COU1-1412

Author:                    Josh Lloyd, Group Manager - Community Infrastructure and Development

Authoriser:             Monique Davidson, Chief Executive

Attachments:          Nil

 

 

PURPOSE

The matter for consideration by the Council is approval of the Draft Environmental and Sustainability Strategy for public consultation.

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a)         That the Environment and Regulatory Committee approve the Draft Environmental and Sustainability Strategy for public consultation, to be included in the Draft Annual Plan 2019/20.   

 

 

 

compliance

 

Significance

This matter is assessed as being important to the community.  The Council is therefore providing the community with opportunities to make public submissions and for those submissions to be heard.

Options

This report identifies and assesses the following reasonably practicable options for addressing the matter:

 

1.       The Committee agrees to approve the Draft Environmental and Sustainability Strategy for consultation, to be included in the Draft Annual Plan 2019/20.

 

2.       The Committee agrees to delay the approval of the Draft Environmental and Sustainability Strategy for consultation. 

Affected persons

The persons who are affected by or interested in this matter are the community of Central Hawke’s Bay.

Recommendation

This report recommends option 1 for addressing the matter.

Long-Term Plan /
Annual Plan Implications

No

Significant
Policy and Plan Inconsistencies

No

 

BACKGROUND

In the 2018-28 Long Term Plan Council indicated it would develop an Environmental Strategy to help Council with the way it would deliver services in the future and identify further initiatives that may form part of Council’s services.  This was in recognition of how important the natural environment is to the community as noted in Project THRIVE.  The aim is to work alongside partners across the region to improve the environmental footprint. 

At a recent workshop, officers sought feedback from Councillors on the strategy.  Due to the timing of gathering this feedback and subsequently incorporating it into the document, the strategy will be provided as a late item to this agenda.

SIGNIFICANCE AND ENGAGEMENT

In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as of some importance because the community will be affected by decisions made in the Environmental and Sustainability Strategy.

OPTIONS

Option 1     The Committee agrees to approve the Draft Environmental and Sustainability Strategy for consultation, to be included in the Draft Annual Plan 2019/20.

a)         Financial and Resourcing Implications

There are no additional financial or resourcing requirements associated with the Draft Environmental and Sustainability Strategy.  Council had previously agreed to fund $20,000 per annum initially to support practical initiatives coming out of the Environmental and Sustainability Strategy. Consulting on the strategy at the same time as the Draft Annual Plan saves on Council time and resources. 

b)         Risk Analysis

There is little risk involved with the Council adopting the Strategy as a Draft for consultation.  The consultation process will enable Council to discuss the Strategy with the community and incorporate any feedback and changes necessary through the submission process.  The delivery of the Strategy fulfils the Council’s commitment to the community to develop an Environmental and Sustainability Strategy. 

c)         Alignment to Project Thrive and Community Outcomes

The Vision, Themes and Actions outlined in the Environmental and Sustainability Strategy align with community views and preferences expressed during Project THRIVE and the following Community Outcomes -

§ Proud District.  The community has identified the importance of the unique landscape ‘from the mountains to the sea’.  Through the Environmental and Sustainability Strategy, Council will reaffirm the importance of the natural landscape, strengthen local connection with environmental points of difference and community identity. 

§ Prosperous District.  It is anticipated that the actions coming out of the Environmental and Sustainable Strategy will assist towards protecting and promoting the natural landscape.  An attractive district with well managed natural resources is vitally important to local iwi, to retaining and attracting new residents and businesses, and supporting industry to flourish and prosper i.e. primary and tourism sectors.

§ Strong Communities.  Central Hawke’s Bay is home to several environmental community groups working to deliver sustainable initiatives and environmental programmes to the community.  Council will work alongside of community groups and the Hawke’s Bay Regional Council and others in a collaborative manner in effort to reduce the environmental footprint. 

§ Smart Growth.  Growing Central Hawke’s Bay in a smart and sustainable way is important to the Council and the community.  It is anticipated that the Environmental and Sustainability will complement the principles of the Central Hawke’s Bay District Plan and Economic Development Strategy.

§ Environmentally Responsible.  Central Hawke’s Bay is home to a unique and beautiful landscape.  The Environmental and Sustainability Strategy will include monitoring action and evaluating effectiveness.  The monitoring indicators and completed actions will provide Council with data to demonstrate environmental responsibility.

d)         Statutory Responsibilities

As per section 82 of the Local Government Act 2002 Council is required to consult with the persons who will or may be affected by, or have an interest in, the decision or matter.

 

e)         Consistency with Policies and Plans

Option 1 is consistent with the intentions set out in Council’s 2018-28 Long Term Plan. 

 

f)          Participation by Māori

As part of the public consultation, local iwi will be specifically approached for feedback on the Draft Environmental and Sustainability Strategy.

 

g)         Community Views and Preferences

During Project THRIVE members of community expressed ideas about improving the natural environment.  Council confirmed it would develop an Environmental Strategy as a project in 2018-28 Long Term Plan.  A community reference group was established to provide input and assist the Council develop the Strategy.  The Vision, Themes and Actions outlined in the Strategy align with community views and preferences.

 

h)         Advantages and Disadvantages

The main advantage of consulting on the Strategy and the Draft Annual Plan 2019/20 concurrently are savings of staff time and resources.  The disadvantage of consulting concurrently is that combined the documents present a considerable amount of information in the public domain at the same time, and the Strategy may become overshadowed by issues raised in the Annual Plan. 

Option 2    The Committee agrees to delay the approval of the Draft Environmental and Sustainability Strategy for consultation.

a)         Financial and Resourcing Implications

There are no additional financial or resourcing requirements associated with the Draft Environmental and Sustainability Strategy actions.  Council had previously agreed to fund $20,000 per annum initially to support practical initiatives coming out of the Environmental and Sustainability Strategy.  Additional staff time and resources will be required if Council chooses to delay consulting on Strategy at the same time as the Draft Annual Plan and chooses a separate consultation exercise. 

 

b)         Risk Analysis

There is some risk involved with the Council choosing to delay adopting the Strategy for consultation.  The risk is not meeting community expectation, and disappointing the community given that previous public information has stated that the Strategy will go out for public consultation with the Annual Plan 2019/20. 

 

c)         Advantages and Disadvantages

The main advantage of undertaking a separate consultation is that the information in the Strategy is less likely to be overshadowed by issues in the Annual Plan.  Delaying also provides the added advantage of providing more time to further refine the Strategy and engage with stakeholders prior to public consultation.  The main disadvantage with delaying consultation is that there is public expectation that the Strategy will be included in the Annual Plan.  Also, additional staff time and resources would be required for a separate consultation.

 

 

Recommended Option

This report recommends Option 1 - The Committee agrees to approve the Draft Environmental and Sustainability Strategy for consultation, to be included in the Draft Annual Plan 2019/20, for addressing the matter.

 

NEXT STEPS

The recommendation made by the Environmental and Regulatory Committee will be forwarded to the Council for final approval.  If the Draft Environmental and Sustainability Strategy is approved for public consultation with the Draft Annual Plan 2019/20, specific communication will be developed to inform the community about the Strategy and the submission making process.

 

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a)         That the Environment and Regulatory Committee approve the Draft Environmental and Sustainability Strategy for public consultation, to be included in the Draft Annual Plan 2019/20.   

 

 

 


Environment and Regulatory Committee Meeting Agenda                             14 February 2019

6.3         Establishment of Environmental and Sustainability Fund

File Number:           COU1-1412

Author:                    Josh Lloyd, Group Manager - Community Infrastructure and Development

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       Application Form

2.       Policy  

 

PURPOSE

The matter for consideration by the Environment and Regulatory Committee is the adoption of the Environmental Funding Policy.

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a)         That the Environment and Regulatory Committee adopt the Environmental Funding Policy

 

 

compliance

Significance

This matter is assessed as being of some importance

Options

This report identifies and assesses the following reasonably practicable options for addressing the matter:

 

1.       That the Environment and Regulatory Committee adopt the Environmental Funding Policy

 

2.       That the Environment and Regulatory Committee do not adopt the Environmental Funding Policy

Affected persons

The persons who are affected by or interested in this matter are Central Hawke’s Bay District Council, the Environment and Regulatory Committee and the ratepayers and residents of Central Hawke’s Bay.

Recommendation

This report recommends option 1 for addressing the matter.

Long-Term Plan /
Annual Plan Implications

The establishment of the fund was a commitment made under the Long Term Plan 2018-2021.

Significant
Policy and Plan Inconsistencies

NA

BACKGROUND

In adopting the 2018-2021 Long Term Plan, Council resolved to create an Environmental and Sustainability Strategy (the Strategy) and to create a publicly accessible fund for community-led environmental initiatives. The Strategy was intended to bring to life objectives of the community raised through Project THRIVE about nurturing and protecting Central Hawke’s Bays natural environment.

The Strategy would be a guiding document that set principles and actions for how Council would manage its own impact on the environment and support the community to improve environmental and sustainability outcomes. A publicly accessible fund was suggested and approved to use money available from Council National Waste Levy to support community-led initiatives.

To manage this in line with the ambitions of the Strategy and the aspirations of the community and to ensure financial prudence, an Environmental Funding Policy has been drafted by Officers with a supporting Application Form. The Policy and Application Form are appended to this report.

SIGNIFICANCE AND ENGAGEMENT

In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as of some importance.

OPTIONS

Option 1         That the Environment and Regulatory Committee adopt the Environmental Funding Policy

a)         Financial and Resourcing Implications

The Policy sets out a publicly accessible fund to make money of up to $20,000 per year available for community-led initiatives that meet the criteria of the fund as assessed by the Environment and Regulatory Committee. The Fund utilises money made available under Council’s National Waste Levy income. Council currently has reserves of over $140,000 from the Waste Levy and it is not anticipated that by developing this Fund that Council will impact any other planned initiatives of programmes of work that could be competing for the budget.

Some Council officer time is expected to be required to continue to effectively manage the fund and to support the Environment and Regulatory Committee.

 

b)         Alignment to Project Thrive and Community Outcomes

This option enables Council to fulfil its commitments made through the 2018-2021 Long Term Plan based on feedback gathered through Project THRIVE. This option also allows Council to directly promote and support environmental and sustainability initiatives in the community.

 

c)         Community Views and Preferences

The Community expressed a desire to better manage the environment through Project THRIVE, through the 2018-2021 Long Term Plan process and through their targeted involvement in the Environmental and Sustainability Strategy project reference group. This option is considered to directly align with community views and preferences.

 

d)         Advantages and Disadvantages

The advantages of this option are a demonstration of Council to support environmental management, a commitment to deliver on LTP and Project THRIVE outcomes and an ability to work with, rather than for, the community. The potential disadvantages are in the administrative effort to continue to prudently and effectively manage the fund.

 

Option 2         That the Environment and Regulatory Committee do not adopt the Environmental Funding Policy

a)         Financial and Resourcing Implications

This option has no direct financial or resourcing implications as it represents a continuation of the status quo. It could be considered however that this option fails to realise an option of best using funds available to Council under the National Waste Levy.

 

b)         Community Views and Preferences

This option does not align with the views of the community as expressed through the 2018-2021 Long Term Plan process or Project THRIVE.

 

c)         Advantages and Disadvantages

The primary disadvantage of this option is the failure to act on commitments made under the Long Term Plan. Officers would need to spend time to develop an alternate Policy/Fund and approach to meet the stated objectives of the community.

The primary advantage of this option is that it does not require any officer or Council time to implement or maintain.

Recommended Option

This report recommends option 1, That the Environment and Regulatory Committee adopt the Environmental Funding Policy, for addressing the matter.

 

 NEXT STEPS

If Option 1 is adopted as recommended, then Council Officers will prepare communications media to inform the community of the existence of the fund. Officers will then keep the Environment and Regulatory Committee informed of the numbers, types and status of various applications to the fund.

 

RECOMMENDATION for consideration

That having considered all matters raised in the report:

a)         That the Environment and Regulatory Committee adopt the Environmental Funding Policy

 

 

 

 

 

 

 Application Form 

 

 

 

 

 

 


ENVIRONMENTAL FUNDING POLICY

 

Purpose

 

The environmental and sustainability fund (the fund) seeks to support community based not-for-profit organisations or individuals that support our community to thrive.

 

The fund is contestable and supports projects that are an activity, programme or development that supports the objectives of the strategy and promotes our community to thrive.

 

Applications to the fund may not always be monetary and could include the provision of materials, labour or other support.

 

 

 

If you need more information about the Environmental and Sustainability Fund or want help filling out this form please contact Council by phoning 857 8060, or emailing funding@chbdc.govt.nz


GENERAL DETAILS

 

Name of Organisation/Group: Postal Address:

Street Address: Email:

Contact Person:  Contact Phone Number:

 

Contact names of at least one other persons within the Organisation who we can contact  if we need more information.

Under the Privacy Act (1993) you must ask permission from these people before giving their details.

 

Name:                                            

Phone (day):                                   

(eve):                                    

Name:                                             

Phone (day):                                    

(eve):                                     

 

TELL US ABOUT YOUR PROJECT, EVENT OR ACTIVITY

 

1.    What is the project, event or activity you are seeking funding or resourcing for?

Please give a brief description including where and when your project, event or activity will take place.

 

 

 

 

 

 

 

 

 

2.    How will your programme, event or activity support achieving the objectives of Councils Environmental and Sustainability Strategy?

 

 

 

 

 

 

 


3.    How will your programme, event or activity support achieving the objectives of Councils Solid Waste Management and Minimisation Plan?

 

 

 

 

 

 

 

 

 

 

4.    Does your project, event or activity involve use of or changes to council-owned infrastructure? If yes, how does your project, event or activity link to the activity management plans or other relevant Council plans?

 

 

 

 

 

 

 

 

 

 

5.    Tell us about the key people and/or community involved.

 

 

 

 

 

 

 

 

 


6.    How many participants do you estimate will participate in your project, event or activity.

 

 

 

 

 

 

 

 

 

 

7.    How will your project, event or activity specifically bring about environmental, sustainability or waste minimisation benefits to Central Hawke’s Bay?

 

 

 

 

 

 

 

 

 

 

 

FINANCIAL INFORMATION

 

1.    What is your organisations legal status?

 

 

 

 

 

2.    If a registered charity, please supply your charities commission registration number.

 

 

 

3.    If you do not have a legal identity, please explain why. Eg Individual or informal group.

 

 

 

 

 

 

 

4.    If you are a formal group or organisation, are you registered for GST?        Yes         No

 

If yes, write your GST number here:     ££ £££ £££

If you are registered for GST please do not include GST in your budget.

 

 

5.    Please attach a detailed budget for your project, event or activity including both income and expenditure.

 

 

6.    What level of funding are your requesting from the Environmental and Sustainability Fund?

$

 

 

7.    Tell us about any other funding you have applied for or received for this project, event or activity.

Date Applied: Source of Funding:

Type of Funding (eg Grant):                                                                                                       Date of Result:

Amount applied for or received:                                                                                               

 

DECLARATION

 

PLEASE TICK

I/We hereby declare that the information supplied in all section of the application are true and correct to the best of my/our knowledge.

I/We have the authority to commit our organisation/group to this application to the

Central Hawke’s Bay District Council Environmental and Sustainability Fund.

In addition

All reasonable information has been provided to support our application

I/We will forward a report on the success of the project to Central Hawke’s Bay District Council

no later than 2 months after completion of the project, event or activity.

 

We understand that Central Hawke’s Bay District Council:

Is bound by the Local Government Official Information and Meetings Act 1987

I/We consent to it recording the personal contact details provided in this application, retaining and using these details.

I/We understand that our name and brief details about the project, event or activity may be released to the media or appear in Council documentation.

I/We undertake that we have obtained the consent of all people involved to provide these details. We understand that we have the right to have access to this information

This consent is given in accordance with the Privacy Act 1993.


Person 1

 

Name:                                                                                                                                                          Signed:                                                                                                                                                         Position:                                                                                                                                                      Date:                                                                                                                                                                           

 

Person 2

 

Name:                                                                                                                                                          Signed:                                                                                                                                                         Position:                                                                                                                                                      Date:                                                                                                                                                                           

 

 

FINAL CHECK

 

Completed all the sections of this application

 

Provided financial details including a copy of your latest financial statements (if any) and a detailed budget

 

Attached supporting documents including letters of support for your project, event or activity

 

Please post or deliver this application to: Environmental and Sustainability Fund Central Hawke’s Bay District Council Ruataniwha Street, Waipawa P O Box 127

Waipawa 4240


Environment and Regulatory Committee Meeting Agenda                             14 February 2019

 ENVIRONMENTAL FUNDING POLICY 

 

 

 

 

 

 


ENVIRONMENTAL FUNDING POLICY

 

Introduction

 

Central Hawke’s Bay District Council (Council) through its Environmental and Sustainability Strategy (the Strategy) has set an intent and direction to more purposefully control its impact on the environment and to be a leader in promoting sustainable and environmentally friendly practice in Central Hawke’s Bay. Through project THRIVE, residents voiced a want to protect and enhance the place they call home in Central Hawke’s Bay. The Strategy provides direction and guidance as to how Council will play its part and support others to play theirs including through the provision of funding.

 

Community groups or members can apply for Environmental and Sustainability Funding under the terms and criteria set out in the policy.

 

The fund is contestable so the success of the application is dependent on the applications meeting of the fund criteria and the funds money available in any given year for allocation.

 

Purpose

 

The purpose of the Environmental Funding Policy is to provide guidelines as to how funding should be allocated to best meet Councils objectives as outlined in the Strategy.

 

The policy also provides a transparent framework to ensure good stewardship of public funds.

 


 

ENVIRONMENTAL AND SUSTAINABILITY FUND

 

The Environmental and Sustainability Fund (the Fund) seeks to support Community based not-for-profit organisations or individuals that support our community to THRIVE. 

 

The fund is contestable and supports projects that are an activity, programme or development that supports the objectives of the Strategy and promotes our community to THRIVE. 

 

Applications to the fund may not always be monetary and could include the provision of materials, labour or other support.

 

Funding Availability

 

The fund utilises money made available by Councils National Waste Levy income and is set at a maximum allocable amount of $20,000 per financial year.  

By way of Council resolution, this fund may increase or decrease. Councils financial year is 1 July – 30 June.

 

Eligibility

To be eligible for the Environmental and Sustainability Fund, applicants should meet the following criteria listed below. The criteria are designed to deliver on the objectives of the Strategy but also to meet Ministry for the Environment criteria about the use of Waste Levy money. The criteria are:

 

·        Applications will demonstrate alignment with one or more stated objectives in the Environmental and Sustainability Strategy

·        Applications must provide linkages to Councils Solid Waste Management and Minimisation Plan

·        Applications that involve a use of or change to Council infrastructure or services will demonstrate alignment with relevant Council plans including activity management plans

·        Applications must demonstrate benefit specifically to Central Hawke’s Bay

·        Applications must demonstrate support of the community

·        Applications must demonstrate support from or achievement of wider community outcomes.

·        If the applicant is an individual they must be a New Zealand citizen or permanent resident; if the application is from a group or organisation, they must be based in New Zealand

·        If the applicant has already received funding from the Environmental and Sustainability Fund for another project, they must have completed a satisfactory Project completion Report for the other project before they can make another application, unless the other project is still in progress

·        Funds of over $1,000 will only be granted to formalised Incorporated or Charitable bodies.

 

Application Process

·        Applications to the fund are open and encouraged throughout the year and are only limited by the funding available.

·        Applicants must complete the application form and provide supporting documentation.

·        Applications under $500 will be assessed and approved by the Environment and Regulatory Committee Chair and one other Environment and Regulatory Committee member, and reported back to the Environment and Regulatory Committee.

·        Applications over $500 will be assessed and approved by the full Environment and Regulatory Committee, received and co-ordinated by the Solid Waste Manager.

·        Applicants will be notified in writing as to the outcome of their application.

·        All applicants must provide a report on the project to Council following completion of the project or activity.  Failure to do this could negate future council funding requests from the applicant.

 


Environment and Regulatory Committee Meeting Agenda                                       14 February 2019

6.4         Wastewater Treatment Plants Project Update #3

File Number:           COU1-1412

Author:                    Darren de Klerk, 3 Waters Programme Manager

Authoriser:             Monique Davidson, Chief Executive

Attachments:          1.       Wastewater Treatment Plants Project Update #3  

 

PURPOSE

The purpose of this report is to provide elected members with an update on the wastewater treatment plants project and our progress towards a best practicable option (BPO) and solution report to meet our requirements as laid out in our enforcement order with the court and HBRC.

 

Recommendation

That, having considered all matters raised in the report, the report be noted.

 

significance and engagement

This report is provided for information purposes only and has been assessed as being of some importance.

DISCUSSION

•     Act as a ‘refresher’ on the elements of the Project

•     Highlight risks and other considerations within the project

•     Begin an ongoing discussion about expectations and future progress

•     Provide Officers with direction and elected member intent for next steps and further work required

Financial and Resourcing Implications

No implications at present.

Implications ASSESSMENT

This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002.  Specifically:

·          Council staff have delegated authority for any decisions made;

·          Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter;

·          Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;

·          Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan;

·          Any decisions made are consistent with the Council's plans and policies; and

·          No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

Next Steps

To continue to work with the community reference group to refine options and work towards our best practicable options and a solution. Whilst working with Tangata Whenua to ensure that the views of Iwi are incorporated, this will be done through representation of the Taiwhenua at the reference group, and the commissioning of a Maori world view to be used as part of this project and the creation of our holistic CHB wastewater strategy. Once we have refined our options a cultural impact assessment will be commissioned to assist with reviewing the cultural impact of each option.

Whilst the community work is ongoing, another key cog in this project is the research into funding options for the project. Council officers are researching various options through talking with other councils on how they have funded similar projects, discussions with our consultants in their experiences with similar projects and general market research to minimise the impact on our ratepayers.

Our technical review group is working behind the scenes to have fact based evidence in place relevant to CHB on the options and their feasibility.

Appendices

Wastewater Treatment Plants Project Update #3 Presentation

 

Recommendation

That, having considered all matters raised in the report, the report be noted.

 


Environment and Regulatory Committee Meeting Agenda                                                        14 February 2019


 


 


 


 


 


 


 


 


 


 


 


 

    


Environment and Regulatory Committee Meeting Agenda                                       14 February 2019

7            Date of Next Meeting

Recommendation

THAT the next meeting of the Environmental and Regulatory Committee be held on 28 March 2019.

8            Time of Closure