Council Meeting Minutes                                                                                            22 February 2018

   MINUTES OF Central Hawkes Bay District Council
Council Meeting
HELD AT THE
Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON
Thursday, 22 February 2018 AT 9.03 am

 

PRESENT:              Mayor Alex Walker, Cr Ian Sharp (Deputy Mayor), Cr Shelley Burne-Field, Cr Kelly Annand, Cr Tim Aitken, Cr Tim Chote, Cr Gerard Minehan, Cr Brent Muggeridge, Cr David Tennent

IN ATTENDANCE: Joshua Lloyd (Group Manager, Community Infrastructure and Development), Bronda Smith (Group Manager, Corporate Support and Services), Lisa Harrison (Organisation Transformation Lead). Leigh Collecut (Governance and Support Officer), Dr Roger Maaka (Maori Consultative Representative)

1            Prayer

2            Apologies

No apologies.

3            Declarations of Conflicts of Interest

Motion

Resolved:  18.7

Moved:       Cr Ian Sharp

Seconded:  Cr Tim Aitken

That councillors acknowledge Cr Burne-Fields expertise and allow her voting rights on the Class 4 Gambling and Board Venue Policy.

Carried

 

·         Cr Burne-Field raised that she was employed by a gambling-harm minimisation trust (Te Rangihaeata Gambling Recovery Services).

·         Noted that it was up Cr Burne-Field to make the decision on how she would proceed on  the item.

4            Standing Orders

Resolved:  18.8

Moved:       Cr Gerard Minehan

Seconded:  Cr Kelly Annand

THAT the following standing orders are suspended for the duration of the meeting:

·      20.2 Time limits on speakers

·      20.5 Members may speak only once

·      20.6 Limits on number of speakers

THAT 21.4 Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Carried

 

5            Confirmation of Minutes

Resolved:  18.9

Moved:       Cr Shelley Burne-Field

Seconded:  Cr Ian Sharp

That the minutes of the Extrordinary Council Meeting held on 8 February 2018 as circulated, be confirmed as true and correct.

Carried

 

6            Local Government Act Compliance – Planning, Decision Making and Accountability

Council is required to make decisions in accordance with the requirements of Part 6 Subpart 1 of the Local Government Act 2002.

Resolved:  18.10

Moved:       Cr Tim Aitken

Seconded:  Cr Gerard Minehan

THAT Council has read the reports associated with items 7.1, 8.1, 9.1, 9.2, 9.3, 10.1 and 10.2 and considers in its discretion under Section 79(1)(a) that sufficient consultation has taken place in addition to the Councillors knowledge of the items to meet the requirements of Section 82(3) in such a manner that it is appropriate for decisions to be made during the course of this meeting.

Carried

 

7            Mayor's Report

Mayoral Update

Resolved:  18.11

Moved:       Cr Gerard Minehan

Seconded:  Cr Shelley Burne-Field

That the Mayor’s Report dated 22nd February 2018 be received.

Carried

·         Mayor Walker spoke about the meeting with Rangitane tu mai ra Trust.

·         Cr Burne-Field thanked Her Worship the Mayor Walker on the way in which she has been replying to public on social media about the LTP.


 

8            Chief Executive Report

8.1         Chief Executive Update

Resolved:  18.12

Moved:       Cr Ian Sharp

Seconded:  Cr David Tennent

That Council note the contents of the Chief Executive Report.

Carried

·         CEO spoke to the Report.

·         Cr Tennent asked about the cost of the Multisport Turf.  An additional $50k budget, which has been carried forward from previous years in anticipation of the project, will be spent on top of the $250k that has already been donated to the Trust.  Project Management cost is estimated as an additional $10k.

·         Cr Sharp asked if the top soil that is being removed will be utilised in the revitalisation of the sports fields and so negates the cost.  CEO confirmed this.

·         Cr Bure-Field thanked the CEO for her report.

9            Reports from Committees

9.1         Minutes of the Finance and Planning Committee Meeting held on 8 February 2018

Resolved:  18.13

Moved:       Cr Ian Sharp

Seconded:  Cr Tim Aitken

That the minutes of the meeting of the Finance and Planning Committee held on 8 February 2018 be received.

Carried

 

 

9.1.1           professional services contract procurement approach

Resolved:  18.14

Moved:       Cr David Tennent

Seconded:  Cr Ian Sharp

1.   The Committee recommend to Council that Council adopt Procurement Option 5 – Selected In-house Resources and a Professional Services Contract.

and

 

2.   That the Committee recommend to Council that Council adopt the Supplier Selection Model – Quality Based to obtain the required services.

.

Carried

 

9.2         Minutes of the Risk and Audit Committee Meeting held on 8 February 2018

Resolved:  18.15

Moved:       Cr Ian Sharp

Seconded:  Cr David Tennent

That the minutes of the meeting of the Risk and Audit Committee held on 8 February 2018 be received.

Carried

 

9.3         Minutes of the Community Development Committee Meeting held on 8 February 2018

Resolved:  18.16

Moved:       Cr Kelly Annand

Seconded:  Cr Gerard Minehan

That the minutes of the meeting of the Community Development Committee held on 8 February 2018 be received.

Carried

10          Report Section

10.1       Class 4 Gambling and Board Venue Policy

Resolved:  18.17

Moved:       Cr Ian Sharp

Seconded:  Cr David Tennent

That the report entitled Class 4 Gambling and Board Venue Policy be received.

That the Draft Class 4 Gambling and Board Venue Policy, as amended, be adopted.

Carried

·         CEO spoke to the report.

·         Cr Annand noted although she would have preferred a 1:400 ratio for the gambling machines she is happy to support the above recommendation.


 

 

10.2       Mayoral Fund Update Report

Resolved:  18.18

Moved:       Cr Ian Sharp

Seconded:  Cr David Tennent

That the report on Mayoral Fund for the period 8 October 2016 to 31 December 2017 be noted.

Carried

·         Her Worship Mayor Walker spoke to the Report.

·         Cr Annand noted she supports this fund.

·         Cr Sharp noted it’s great to see the funds reported to Council as this hasn’t happened in previous years.

11          Public Excluded Business

No public excluded business.

12          Date of Next Meeting

Resolved:  18.19

Moved:       Cr Tim Chote

Seconded:  Cr Brent Muggeridge

THAT the next meeting of the Central Hawke's Bay District Council be held on 5 April 2018.

Carried

13          Time of Closure

 

The Meeting closed at 9.39am.

 

The minutes of this meeting were confirmed at the Council Meeting held on 5 April 2018.

 

...................................................

CHAIRPERSON