Council Meeting Minutes                                                                                              8 February 2018

s   MINUTES OF Central Hawkes Bay District Council
Council Meeting
HELD AT THE
Council Chamber, 28-32 Ruataniwha Street, Waipawa
ON
Thursday, 8 February 2018 AT 9.00am

PRESENT:              Mayor Alex Walker, Cr Ian Sharp (Deputy Mayor), Cr Shelley Burne-Field, Cr Kelly Annand, Cr Tim Chote, Cr Gerard Minehan, Cr Brent Muggeridge, Cr David Tennent

IN ATTENDANCE: Joshua Lloyd (Group Manager, Community Infrastructure and Development), Monique Davidson (CEO), Harry Robinson (Utilities Engineer), Shawn McKinley (Land Transport Manager), Bronda Smith (Group Manager, Corporate Support and Services), Lisa Harrison (Organisation Transformation Lead), Roger Maaka (Maori Consultative Representative)

1            Prayer

2            Apologies

Apology

Resolved:  18.11

Moved:       Mayor Alex Walker

Seconded:  Cr Gerard Minehan

That the apology received from Cr Aitken be accepted and leave of absence granted.

Carried

 

3            Declarations of Conflicts of Interest - None

4            Standing Orders

Resolved:  18.12

Moved:       Cr Shelley Burne-Field

Seconded:  Cr Tim Chote

THAT the following standing orders are suspended for the duration of the meeting:

·      20.2 Time limits on speakers

·      20.5 Members may speak only once

·      20.6 Limits on number of speakers

Carried

 

Resolved:  18.13

Moved:       Cr Shelley Burne-Field

Seconded:  Cr Tim Chote

THAT 21.4 Option C under section 21 General procedures for speaking and moving motions be used for the meeting.

Carried

 

5            Confirmation of Minutes – SEE 7.1.

6            Local Government Act Compliance – Planning, Decision Making and Accountability

Council is required to make decisions in accordance with the requirements of Part 6 Subpart 1 of the Local Government Act 2002.

Resolved:  18.14

Moved:       Cr Ian Sharp

Seconded:  Cr Brent Muggeridge

THAT Council has read the reports associated with items 7.1, 7.2 and 8.1 and considers in its discretion under Section 79(1)(a) that sufficient consultation has taken place in addition to the Councillors knowledge of the items to meet the requirements of Section 82(3) in such a manner that it is appropriate for decisions to be made during the course of this meeting.

Carried

 

7            Report Section

7.1         Minutes of the Council Meeting 14 December 2017

PURPOSE

Attached are the minutes of the Council Meeting held on 14 December 2017.

 

Resolved:  18.15

Moved:       Cr Kelly Annand

Seconded:  Cr Brent Muggeridge

THAT the minutes of the Council Meeting held on the 14 December 2017, as circulated be confirmed as true and correct.

Carried

·         Cr Tennent advised he would like a minor addition of wording on Pg 8 to add ‘Albiet it took 12 months to happen’.

 

7.2         ADOPTION OF THE SUPPORTING INFORMATION AND CONSULTATION DOCUMENT FOR THE 2018-28 LONG TERM PLAN FOR PUBLIC CONSULTATION

PURPOSE

Obtain a decision from Council to adopt the Supporting Information and Consultation Document for the 2018-28 Long Term Plan for public consultation.

 

Resolved:  18.16

Moved:       Cr David Tennent

Seconded:  Cr Shelley Burne-Field

That COUNCIL

·    Adopt the Draft Revenue and Financing Policy and Statement of Proposal in accordance with section 102(1) of the Local Government Act 2002.

·    Adopt the Draft Rates Remission Policy in accordance with section 102(1) of the Local Government Act 2002.

·    Adopt the Supporting Information for the 2018-28 Long Term Plan to support the consultation process in accordance with section 93G of the Local Government Act 2002.

·    Adopt the Consultation Document for the 2018-28 Long Term Plan to support the consultation process in accordance with section 93G of the Local Government Act 2002.

·    Delegate responsibility to the Chief Executive and Group Manager – Corporate Support and Services to approve the final edits required to the Supporting Information and Consultation Document in order to finalise the documents for printing and distribution.

·    Approves the public consultation approach for the Long Term Plan.

Carried

 

·         Cr Sharp would like noted that he is very impressed with the #TheBigWaterStory information in the consultation document.  It is very clear and well layed out

·         Some minor wording changes required.  Bronda to update the documentation with the changes supplied.

·         Cr Tennent thanked the staff for such a visionary document.

·         Cr Burne-Field also thanked the staff but mentioned she would like to see some work done around the environment and climate change.

·         Mayor Walker advised it has been a culmination of work over the past 12 months.  There is always room for improvement.

·         Mayor Walker thanked the CEO and her staff for all their hardwork to get the consultation document ready.


·          

8            Public Excluded Business

RESOLUTION TO EXCLUDE THE PUBLIC

Resolved:  18.17

Moved:       Cr Kelly Annand

Seconded:  Cr Tim Chote

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

8.1 - PE MINUTES OF THE COUNCIL MEETING 14 DECEMBER 2017

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

Resolved:  18.18

Moved:       Mayor Alex Walker

Seconded:  Cr Ian Sharp

That Council moves out of Closed Council into Open Council.

Carried

 


 

12          Date of Next Meeting

Resolved:  18.19

Moved:       Cr David Tennent

Seconded:  Cr Ian Sharp

THAT the next meeting of the Central Hawke's Bay District Council be held on 22 February 2018.

Carried

13          Time of Closure

The Meeting closed at 10.59am.

The minutes of this meeting were confirmed at the Council Meeting held on 22 February 2018.

 

...................................................

CHAIRPERSON